Montgomery County Illinois Clerk & Recorder
Montgomery County Clerk & Recorder
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Click To Go To The Montgomery County Website Homepage

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Phone: (217) 532-9530
Fax: (217) 532-9581
sandyleitheiser@hotmail.com
Hours: Monday-Friday
8:00am - 4:00pm

Montgomery County Clerk & Recorder
P.O. Box 595
(Physical Address:
#1 Courthouse Square)
Hillsboro, IL 62049-0595

Quick Links

ELECTION INFO

Registration
Voting
Election Ballots
Election Results
For Candidates
Election Judges
Election Maps
Elected Official Directory

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2017 Consolidated Election

Tuesday, April 4, 2017 - Polls Open 6AM - 7PM

Click HERE to see if you are registered to vote or find your polling place.

April 4, 2017 Consolidated Election Specimen Ballot

First Day To Apply For A Vote By Mail Ballot
February 23, 2017

Last Day to Register To Vote Offsite Prior To The Election
March 7, 2017

Vote By Mail / Early Voting Period
February 23, 2017 - April 3, 2017

Last Day We Can Receive A Vote By Mail Ballot Application
March 30, 2017

Click for a list of important election related dates, plus more information on Vote By Mail & Grace Period Voting!

Voter Registration

Am I Registered To Vote?
Who Can Register To Vote?
When Can I Register To Vote?
Where Can I Register To Vote?
Register To Vote By Mail
Grace Period Registration
What ID Do I Need To Register To Vote?
Does My Voter Registration Expire?
How Do I Change My Address or Name On My Registration?
Where Do I Vote?
Address Confidentiality Option
Registration Cancellation
What Is A Voter's Identification Card

Click here to download the Illinois State Board of Elections' brochure on registering to vote. (PDF)

Am I Registered To Vote?

You can check your voter registration status on-line by visiting the:

Illinois State Board of Elections Voter Registration Check

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Who Can Register To Vote?

You can register to vote if you are:

  1. You must be a United States Citizen.
  2. You must be at least 17 years old on or before the date of the next General Primary Election and be at least 18 years old on or before the date of the next General Election.
  3. You must live in your election precinct at least 30 days prior to Election Day.
  4. Not be convicted and in jail.
  5. You must not claim the right to vote anywhere else.

Two forms of identification are required to register through a deputy registrar at least one of the two forms must show your name and current address.

Download Illinois Voter Registration Application form.

(If you want to register to vote via mail, see below for instructions.)

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When Can I Register to Vote?

You can register to vote all year throughout the County except:

  • During the 27 days before an election.

Registration reopens:

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Where Can I Register To Vote?

You can register to vote:

  • By Mail (see below).
  • At the County Clerk's office, #1 Courthouse Square Hillsboro, IL 62049-0595, (217) 532-9530
  • By a Precinct Committee Representative duly appointed as a Deputy Registrar by the County Clerk
  • Or other local agencies:
    • City/Village Offices of: Nokomis, Litchfield, and Raymond
  • Illinois Online Voter Registration Application
  • By a duly appointed Deputy Registrar

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Can I Register To Vote By Mail?

Yes, you can register to vote via mail by following these steps:

  • Mail in an application.
  • Your form must be postmarked before the close of registration.
  • You MUST VOTE FOR THE FIRST TIME IN-PERSON and not by a mailed absentee ballot, unless you provide sufficient proof of identity and the County Clerk verifies your proof of identity.
  • Sufficient proof of identity shall be demonstrated by submission of a copy of your Illinois driver’s license or government issued Photo ID. If unable to provide either form of identification, please call Voter Registration (217) 532-9530.

If registering to vote by mail, be sure to ENCLOSE PROOF OF ID INCLUDING NAME AND CURRENT ADDRESS!

Download Illinois Voter Registration Application form.

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Grace Period Registration

People who miss the deadline to register to vote may still vote in the election if they:

  • register to vote in-person at the County Clerk’s Office. See the "Grace Period Registration” dates in the left hand column for specific dates.
  • and then VOTE AT OUR OFFICE AT THE SAME TIME AS REGISTRATION.
  • Note: In order to grace period vote (regardless of if this is a new registration or an address update) the voter MUST show a Photo ID with current address. If the Photo ID has the wrong address then in both cases the voter would need to ALSO bring in a piece of mail sent to them at the new address. In the case where the ID has the wrong address, they MUST show BOTH Photo ID and a piece of MAIL!

Dates, Times, and Location:

Montgomery County Clerk's Office
#1 Courthouse Square
Hillsboro, IL 62049-0595
(First floor of the Historic Courthouse)

Monday though Friday 8:00am - 4:00pm
(Closed on Holidays)

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What ID Do I Need To Register To Vote?

You need to be able to furnish two (2) forms of identification, one of which must include your current name and residence address. Identification can be, but is not limited to:

• Driver's License
• Social Security Card
• Employee ID Card
• Student ID Card
• Credit Card
• Library Card
• Insurance Card
• Selective Service Card
• Civic Membership Card
• Fraternal Membership Card
• Union Membership Card
• Professional Association Membership Card
• Utility Bill
• Checkbook

If your driver’s license does not have the correct address, proof of residence can be any letter mailed to you at the present address, postmarked within the last 30 days.

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Does My Voter Registration Expire?

Your voter registration does not expire unless you move or change your name. If you have moved or changed your name, please follow the steps in the next section.

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How Do I Change My Address or Name On My Voter Registration?

Change of name:

Should you change your name by marriage, divorce or other legal name change, you must re-register under your new name and provide the new signature on your registration record. Two forms of identification with your new name are required, one of which must have your current address.

Change of address:

If you move within Montgomery County, Illinois, you must:

  • Provide written notification that includes your name, both your old & new address, date of birth & signature,
  • Or Complete the back of your voter registration card including your signature
  • Or you can complete the following form and return it to this office: Voter Address Change Form for Registered Voters in County seeking to Update Address
  • Or come into our office in-person and fill out and sign an address change form.

If you move to Montgomery County, Illinois from another county or another state, complete a new registration application.

Mail your address change to the Montgomery County Clerk, P.O. Box 595, Hillsboro, IL 62049-0595.

We can accept address changes year round except during the 27-day period just prior to an election and for the 2 days after such election.

The County Clerk's office is required to verify the accuracy of the voter rolls. This is accomplished by mailing notices to all registered voters to confirm their residency at the address on file on a regular basis.

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Where To Vote

Your voter registration card lists your township, precinct number, if any, and location of your polling place. If you need assistance determining your polling place, you can go to the: Illinois State Board of Elections website and search for your polling place by typing in your name and zip code. This will determine if you are registered to vote and if so, will display your polling place's name and address.

If you are Early Voting or voting In-Person Absentee voting then you can come in-person to our offices at:

Montgomery County Clerk & Recorder
#1 Courthouse Square
Hillsboro, IL 62049-0595

Our office is located on the
First floor of the Historic Courthouse in Hillsboro, Illinois
Click HERE for a map to the Historic Courthouse.

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Address Confidentiality Option

The Address Confidentiality option assists crime victims (specifically victims of domestic violence, sexual assault and stalking) who have relocated to avoid further abuse. It helps participants keep their home address secret. It allows you to register to vote without revealing their actual address on voter records made public.

To participate or learn more about the Address Confidentiality option, please call our office at (217) 532-9530.

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Registration Cancellation

You will only be removed from the registration files if a cancellation card is signed by you or you register to vote in another state.

Print and sign a cancellation form

To download forms, you must have Adobe Reader installed on your computer. If you do not have it, click the button below to install a free copy.
Download Adobe Reader

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What Is A Voter's Identification Card?

The Voter's Identification Card is your official source document for determining where to vote and your congressional, state senate, state representative and county board districts. You are not required to present your voter card in order to vote on Election Day, though it is helpful as a quick reference tool for your correct precinct number and voting districts.

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Montgomery County Home
About Us
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VITAL RECORDS
Birth Certificates
Death Certificates
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Marriage Licenses
Military Discharge Records
Genealogical Research
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ELECTION INFO
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Election Ballots
Election Results
Info For Candidates
Election Judges
Election Maps

ELECTED OFFICIAL DIRECTORY

PROPERTY TAXES
Tax Redemption
Tax Extensions
Tax Objection
Mobile Homes
Annexations, Dissolutions & Organization of Taxing Districts
Plat Surveys
Getting A Copy of A Tax Bill
Who To Contact With Questions
Tax District Forms/Certificates
Tax FAQ
PUBLIC FILINGS
Assumed Business Name
Campaign Disclosure
Notary Commissions
Statement of Economic Interest
Freedom Of Information Act
(FOIA) Requests

Mine Information

COUNTY BOARD INFO
See the Montgomery County website for information.

RECORDING
About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
Military Discharge Records
Veterans Memorial List
Contact Us
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