Please note: Absolutely no information can be given over the telephone regarding Vital Records.
Document Checklist
The Montgomery County Recorder has a County Policy approved by County Board and State’s Attorney that requires:
1) All documents with legal descriptions to also list that property’s Physical Address and Tax Permanent Index Number (PIN) to be acceptable for recordation. Any questions on this Policy should be directed to our Recording Department (217-532-9535).
2) All transfer documents to include a completed Plat Act Affidavit.(Click HERE to download the form.) In addition, if the transfer
document divides an existing parcel of land, written approval from our GIS Mapping representative must be given before the document will be accepted for recordation.
Effective January 1, 1995, any instrument filed for record and dated after January 1, 1995, that does not comply with the standardization requirements as set forth in Chapter 55 ILCS 5/3-5018 will be charged double the base recording fee. Fees include the State Rental Housing Surcharge of $9.00 when applicable.
In order for a document to be recorded, we require the following information:
Deed Document Item Requirements
Property Parcel Number (PIN)
Property Physical Address
PTAX Form or Exempt Stamp
Plat Act Affidavit (number circled, signed & notarized)
