Montgomery County Illinois Clerk & Recorder
Montgomery County Clerk & Recorder
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Phone: (217) 532-9530
Fax: (217) 532-9581
sandyleitheiser@hotmail.com
Hours: Monday-Friday
8:00am - 4:00pm

Montgomery County Clerk & Recorder
P.O. Box 595
(Physical Address:
#1 Courthouse Square)
Hillsboro, IL 62049-0595

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RECORDING

About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
GIS Maps
Military Discharge Records
Veterans Memorial List
Contact Us

Please note: Absolutely no information can be given over the telephone regarding Vital Records.

Document Checklist

The Montgomery County Recorder has a County Policy approved by County Board and State’s Attorney that requires:

1) All documents with legal descriptions to also list that property’s Physical Address and Tax Permanent Index Number (PIN) to be acceptable for recordation. Any questions on this Policy should be directed to our Recording Department (217-532-9535).

2) All transfer documents to include a completed Plat Act Affidavit.(Click HERE to download the form.) In addition, if the transfer document divides an existing parcel of land, written approval from our GIS Mapping representative must be given before the document will be accepted for recordation.

Effective January 1, 1995, any instrument filed for record and dated after January 1, 1995, that does not comply with the standardization requirements as set forth in Chapter 55 ILCS 5/3-5018 will be charged double the base recording fee. Fees include the State Rental Housing Surcharge of $9.00 when applicable.

In order for a document to be recorded, we require the following information:

Click HERE to download our check off form for deeds and documents with legal descriptions.

Click HERE to download our check off form for Condominium and Subdivision Plats.
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Montgomery County Home
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VITAL RECORDS
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Death Certificates
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Marriage Licenses
Military Discharge Records
Genealogical Research
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ELECTED OFFICIAL DIRECTORY

PROPERTY TAXES
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Getting A Copy of A Tax Bill
Who To Contact With Questions
Tax District Forms/Certificates
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Statement of Economic Interest
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(FOIA) Requests

Mine Information

COUNTY BOARD INFO
See the Montgomery County website for information.

RECORDING
About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
Military Discharge Records
Veterans Memorial List
Contact Us
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