Montgomery County Illinois Clerk & Recorder
Montgomery County Clerk & Recorder
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Phone: (217) 532-9530
Fax: (217) 532-9581
sandyleitheiser@hotmail.com
Hours: Monday-Friday
8:00am - 4:00pm

Montgomery County Clerk & Recorder
P.O. Box 595
(Physical Address:
#1 Courthouse Square)
Hillsboro, IL 62049-0595

Quick Links

RECORDING

About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
GIS Maps
Military Discharge Records
Veterans Memorial List
Contact Us

Please note: Absolutely no information can be given over the telephone regarding Vital Records.

Common Errors Found in Documents Submitted for Recording

Incorrect Recording Fees
Please see our fee schedule for updated recording costs.

Incomplete Legal Description
A complete legal description includes a lot and block number, if any, and a subdivision name. If the property is a tract of land outside of a subdivision, the legal description must have section, township and range numbers.

Missing Physical Address For Property(s)
All documents containing a legal description must have the physical address in area near the legal description.

Missing Or Incomplete Permanent Parcel Number (PIN)
You can obtain your parcel number through the:

Office of Supervisor of Assessments:Ray Durston
Phone: (217) 532-9595
FAX: (217) 532-9599
Hours: 8:00 AM-4:00 PM Monday –Friday.
Mailing address: #1 Courthouse Square
Hillsboro, IL 62049-0595
Email: montcoassessment@gmail.com

Missing Plat Act Affidavit
Plat Act Affidavits are required on all deeds that are recorded in our county. You can find this form on the Recording Forms page. Please note that this form must have the appropriate number circled, be signed, and notarized.

Missing Prepared By, Return To or Future Taxes To Name and Address
All documents require a "prepared by" and "return to" name and address. Any document such as a deed that transfers property rights must include a "future taxes to" name and address.

Incorrect Margins
2 inch margin on the top right corner of the first page, and then a 1 inch margin from the top of all subsequent pages.

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Montgomery County Home
About Us
News & Press

VITAL RECORDS
Birth Certificates
Death Certificates
Civil Union Licenses
Marriage Licenses
Military Discharge Records
Genealogical Research
Statistics & Census

ELECTION INFO
Registration
Voting
Election Ballots
Election Results
Info For Candidates
Election Judges
Election Maps

ELECTED OFFICIAL DIRECTORY

PROPERTY TAXES
Tax Redemption
Tax Extensions
Tax Objection
Mobile Homes
Annexations, Dissolutions & Organization of Taxing Districts
Plat Surveys
Getting A Copy of A Tax Bill
Who To Contact With Questions
Tax District Forms/Certificates
Tax FAQ
PUBLIC FILINGS
Assumed Business Name
Campaign Disclosure
Notary Commissions
Statement of Economic Interest
Freedom Of Information Act
(FOIA) Requests

Mine Information

COUNTY BOARD INFO
See the Montgomery County website for information.

RECORDING
About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
Military Discharge Records
Veterans Memorial List
Contact Us
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