Montgomery County Illinois Clerk & Recorder
Montgomery County Clerk & Recorder
ABOUT US
TAXES
PUBLIC FILINGS
RECORDING
CONTACT US
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Phone: (217) 532-9530
Fax: (217) 532-9581
sandyleitheiser@hotmail.com
Hours: Monday-Friday
8:00am - 4:00pm

Montgomery County Clerk & Recorder
P.O. Box 595
(Physical Address:
#1 Courthouse Square)
Hillsboro, IL 62049-0595

Quick Links

RECORDING

About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
GIS Maps
Military Discharge Records
Veterans Memorial List
Contact Us

Please note: Absolutely no information can be given over the telephone regarding Vital Records.

Common Errors Found in Documents Submitted for Recording

  • Incorrect recording fees
    Please see our fee schedule for updated recording costs.

  • Incomplete legal description
    A complete legal description includes a lot and block number, a subdivision name and the plat book and page. If the property is a tract of land, the legal description must have section, township and range numbers.

  • Missing or incomplete permanent parcel number
    You can obtain your parcel number through the Maps and Plats department. You can also use the Madison County GIS website found at: www.co.madison.il.us.

  • Missing Plat Act Affidavit
    Plat Act Affidavits are required on all deeds that are recorded in our county. You can find this form on the Madison County website under the Maps and Plats department’s forms and downloads. Please note that this form must be notarized.

  • Missing prepared by, return to or future taxes to name and address
    All documents require a prepared by and return to name and address. Any document such as a deed that transfers property rights must include a "future taxes to" name and address.

  • Incorrect margins
    Please see margin guidelines for proper format.

 

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Montgomery County Home
About Us
News & Press

VITAL RECORDS
Birth Certificates
Death Certificates
Civil Union Licenses
Marriage Licenses
Military Discharge Records
Genealogical Research
Statistics & Census

ELECTION INFO
Registration
Voting
Election Ballots
Election Results
Info For Candidates
Election Judges
Election Maps

ELECTED OFFICIAL DIRECTORY

PROPERTY TAXES
Tax Redemption
Tax Extensions
Tax Objection
Mobile Homes
Annexations, Dissolutions & Organization of Taxing Districts
Plat Surveys
Getting A Copy of A Tax Bill
Who To Contact With Questions
Tax District Forms/Certificates
Tax FAQ
PUBLIC FILINGS
Assumed Business Name
Campaign Disclosure
Notary Commissions
Statement of Economic Interest
Freedom Of Information Act
(FOIA) Requests

Mine Information

COUNTY BOARD INFO
See the Montgomery County website for information.

RECORDING
About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
Military Discharge Records
Veterans Memorial List
Contact Us
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