Montgomery County Illinois Clerk & Recorder
Montgomery County Clerk & Recorder
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Phone: (217) 532-9530
Fax: (217) 532-9581
County Clerk Email:
countyclerk@montgomeryco.com
County Recorder Email:
recorder@montgomeryco.com
Hours: Monday-Friday
8:00am - 4:00pm

Montgomery County Clerk & Recorder
P.O. Box 595
Physical Address:
#1 Courthouse Square
Hillsboro, IL 62049-0595

Quick Links

VITAL RECORDS

Birth Certificates
Death Certificates
Civil Union Licenses
Marriage Licenses
Military Discharge Records
Genealogical Research
Statistics & Census

Please note: Absolutely no information about a specific record can be given over the telephone regarding Vital Records.

Birth Certificates

Certified copies of birth records of persons who were born in Montgomery County may be obtained from our office. Births have been recorded in Montgomery County, Illinois since 1877, although the County Clerk's office has a limited number of birth records beginning in 1862.

Who May Obtain A Certified Copy:

Because of the confidential nature of these records, Illinois Statutes provide that copies of birth records may be obtained only by:

  • The person themselves, if 18 years of age or older.
  • A parent (as listed on the record) or other legal representative of the person to whom the record of birth relates.
  • A person having a genealogical interest if record is over 75 years old, with proof of death.
  • Specific written request for a certification or certified copy by a representative of a governmental agency or organization.
  • Upon the order of a court of competent jurisdiction.

Please note: Absolutely no information about a specific record can be given over the telephone regarding Vital Records.

In addition, under Illinois State Law (410 ILCS 535-Vital Records Act) only specific individuals have legal access to birth, death, or marriage certificates. The Montgomery County Clerk's Office will issue certificates to authorized individuals only. Vital Records are not considered public information, nor are they subject to the Freedom of Information Act.

Individuals must be 18 years or older, except for a minor mother, in order to obtain a birth record.

Certified copies of the record will only be issued if the requestor's name appears on the Birth Record, which could be either as a parent or as the child.

An Illinois law allows people who were adopted to access their birth records. The Illinois Office of Vital Records must handle all such requests.Please click HERE to go to their website for more information.

Fees: The statutory fee for a SEARCH of the birth record files is $19.00. If, the record is found, one certified copy is furnished. Additional copies of the same record issued at the same time are available for $6.00 each. Cash (in person only, we suggest you never mail cash), money order or checks accepted in person or by mail . Make checks payable to Montgomery County Clerk. We accept credit/debit cards in person for a small additional fee, or you could order your record on line using debit/credit card through VitalChek use info below, which will include extra processing and shipping fees.)

Records requested by mail are fulfilled on the same day they are received in the mail.

Please note: Absolutely NO REFUNDS can be issued for payments received. If you are unsure that we will have the document, but want additional copies of the record if found, then we suggest you send two separate checks (or money orders), one for the amount of the search and a second for any additional copies you would like. If we can not find the record, this would allow us to send back your check for additional copies.

What You Need:

1.) Were you born in Montgomery County? We only have birth records for people BORN in Montgomery County, Illinois. (If you were born in another county, you can visit IDPH WEBSITE to get contact information for all Illinois County Clerks.)

2.) You MUST complete a Birth Record Request Form.

To download forms, you must have Adobe Reader installed on your computer. If you do not have it, click the button below to install a free copy.
Download Adobe Reader

This request form requires the following information:

  1. Exact name of the person for whom you are seeking the record (or exact name on record).
  2. Date of birth
  3. Place of birth
  4. Mother's full maiden name
  5. Full name of the father listed on the record (if any)
  6. The full signature with proper spacing of the person requesting the document.
  7. The Social Security Number or Driver's License number of the person requesting the document.
  8. The address & daytime phone number of the person requesting the documents.
  9. Indicate if this request is for genealogical purposes.
  10. The relationship of the person requesting the documents to the person.

3.) You MUST provide Proof of Identity

Acceptable forms of ID are:

  • Valid Drivers License
    • A Driver's License that is no more than six months expired along with one more piece of documentation with your current name is acceptable.
    • Note: You can't use this option for online order through www.VitalChek.com
  • Valid State Issued ID
  • Valid Firearm's Owner ID
  • Valid U.S. Passport
  • Valid Military ID
  • Incarcerated or recently released inmates can submit a copy of their prison intake/offender summary sheet containing a photo.

or THREE of the following:

  • Valid Voter Registration Card.
  • W2 Form (Most Recent)
  • Valid Public Assistance Medical Card
  • Bank Statement (Most Recent)
  • Utility bills or postmarked mail with your name printed on it.
    • MUST have been received in the the last 30 days
  • Vehicle Registration Card
  • Recent Voided Check
  • Recent Credit Card Statement
  • Recent Paycheck Stub with Name and Address

Completed request forms cannot be faxed or emailed to our office, since we MUST have an original copy of your signature.

* If you want to order your records by mail and want to pay using a credit card or you need to EXPEDITE YOUR ORDER by Mail, you can go to www.VitalChek.com and order copies from this office on-line via credit card. (VitalChek is a Third Party provider and not a part of the Montgomery County Clerk's office.)

4.) Submit the form with Proof of Identity and payment to the following address:

By Mail:
Montgomery County Clerk
P.O. Box 595
Hillsboro, IL 62049-0595

In Person:
Montgomery County Clerk
#1 Courthouse Square
Hillsboro, IL 62049-0595

Our office is located on the
First floor of the Historic Courthouse
Click HERE for a map to the Historic Courthouse.

Hours: Monday-Friday 8:00am - 4:00pm
(Closed on Holidays)

 

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Montgomery County Home
About Us
News & Press

VITAL RECORDS
Birth Certificates
Death Certificates
Civil Union Licenses
Marriage Licenses
Military Discharge Records
Genealogical Research
Statistics & Census

ELECTION INFO
Registration
Voting
Election Ballots
Election Results
Info For Candidates
Election Judges
Election Maps

ELECTED OFFICIAL DIRECTORY

PROPERTY TAXES
Tax Redemption
Tax Extensions
Tax Objection
Mobile Homes
Annexations, Dissolutions & Organization of Taxing Districts
Plat Surveys
Getting A Copy of A Tax Bill
Who To Contact With Questions
Tax District Forms/Certificates
Tax FAQ
PUBLIC FILINGS
Assumed Business Name
Campaign Disclosure
Notary Commissions
Statement of Economic Interest
Freedom Of Information Act
(FOIA) Requests

Mine Information

COUNTY BOARD INFO
See the Montgomery County website for information.

RECORDING
About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
Military Discharge Records
Veterans Memorial List
Contact Us
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