Montgomery County Illinois Clerk & Recorder
Montgomery County Clerk & Recorder
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Phone: (217) 532-9530
Fax: (217) 532-9581
sandyleitheiser@hotmail.com
Hours: Monday-Friday
8:00am - 4:00pm

Montgomery County Clerk & Recorder
P.O. Box 595
(Physical Address:
#1 Courthouse Square)
Hillsboro, IL 62049-0595

Quick Links

VITAL RECORDS

Birth Certificates
Death Certificates
Civil Union Licenses
Marriage Licenses
Military Discharge Records
Genealogical Research
Statistics & Census

Please note: Absolutely no information about a specific record can be given over the telephone regarding Vital Records.

Genealogical Information

Searching For Records

Searches of Deceased Person's Records For Genealogical Purposes:

Under Illinois law, genealogical records are defined as:

  • Birth certificates older than 75 years, with proof of death.
  • Marriage certificates older than 20 years.
  • Death certificates older than 20 years.

Please note: Absolutely no information about a specific record can be given over the telephone regarding Vital Records.

Searching Records In-Person:

A number of resources are available for individuals doing genealogical research using vital records filed in Montgomery County, Illinois. We have indexes of the records available for the purpose of in-person, self-serve genealogical research. These indexes generally provide the name, date and place of occurrence and are located in the historic Montgomery County Courthouse. Although self-service access to the indexes is generally permitted, Illinois law limits physical access to the individual records to the clerk staff.

When you locate a record from the index, it will be necessary for the clerk to pull the actual record for you once you have paid the appropriate search fees. Please see below for forms and fees.

By Mail:
Montgomery County Clerk
P.O. Box 595
Hillsboro, IL 62049-0595

In Person:
Montgomery County Clerk
#1 Courthouse Square
Hillsboro, IL 62049-0595

Our office is located on the
First floor of the Historic Courthouse
Click HERE for a map to the Historic Courthouse.

Hours: Monday-Friday 8:00am - 4:00pm
(Closed on Holidays)

Searching Records On-Line:

We recommend that, as much as possible, people utilize the free on-line genealogical search information available in the "Resources" section below. While these databases do not show the actual record, and are just an index listing, this will help you determine if our office has a copy of the record you seek, during the years that the online index covers. This can help prevent you from requesting (and paying for) searches of documents that our office does not have.

When Do Our Records Begin?

  • Births have been recorded in Montgomery County, Illinois since 1877, although the County Clerk's office has a limited number of birth records beginning in 1862
  • Deaths have been recorded since 1877
  • Marriage records have been recorded since 1821
  • Civil Union records since June 1, 2011
  • Land records since 1822

Although the county began recording the above information on a certain date, this does not mean that we have a record of every birth, death, or marriage that occurred after that date. Sometimes rural births and deaths were not properly recorded, and reporting in general could have been more lax in the past.

This is why we recommend that, as much as possible, people utilize the free on-line genealogical search information available in the "Resources" section below. While these databases do not show the actual record and are just an index listing, this will help you determine if our office has a copy of the record you seek during the years that the online index covers. This can help prevent you from requesting (and paying) for searches of documents that our office does not have.


Birth Certificates

Birth Record Request Form

To download forms, you must have Adobe Reader installed on your computer. If you do not have it, click the button below to install a free copy.
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This request form requires the following information:

  1. Exact name of the person for whom you are seeking the record (or exact name on record).
  2. Date of birth
  3. Place of birth
  4. Mother's full maiden name
  5. Full name of the father listed on the record (if any)
  6. The full signature with proper spacing of the person requesting the document.
  7. The Social Security Number or Driver's License number of the person requesting the document.
  8. The address & daytime phone number of the person requesting the documents.
  9. Indicate if this request is for genealogical purposes.
  10. The relationship of the person requesting the documents to the person.

Fees: The statutory fee for a SEARCH of the birth record files is $19.00. If the record is found, one certified copy is furnished. Additional copies of the same record issued at the same time are available for $6.00 each. Cash, money order or checks accepted. Make checks payable to Montgomery County Clerk & Recorder. (We DO NOT accept credit/debit cards.)

Please note: Absolutely NO REFUNDS can be issued for payments received. If you are unsure that we will have the document, but want additional copies of the record if found, then we suggest you send two separate checks (or money orders), one for the amount of the search and a second for any additional copies you would like. If we can not find the record, this would allow us to send back your check for additional copies.


Death Certificates

Death Record Request Form

To download forms, you must have Adobe Reader installed on your computer. If you do not have it, click the button below to install a free copy.
Get Adobe Reader

This request form requires the following information:

  1. Exact name of the person for whom you are seeking the record (or exact name on record).
  2. Exact name of the person for whom you are seeking the record (or exact name on record).
  3. Date of death
  4. Place of death
  5. The full signature with proper spacing of the person requesting the document.
  6. The Social Security Number or Driver's License number of the person requesting the document.
  7. The address & daytime phone number of the person requesting the documents.
  8. Indicate if this request is for genealogical purposes.
  9. The relationship of the person requesting the documents to the deceased.
  10. A certification that you have a personal or property right interest in the death certificate requested.

Fees: The statutory fee for a SEARCH of the death record files is $23.00. If the record is found, one certified copy is furnished. Additional copies of the same record issued at the same time are available for $10.00 each. Cash, money order or checks accepted. Make checks payable to Montgomery County Clerk & Recorder. (We DO NOT accept credit/debit cards.)

Please note: Absolutely NO REFUNDS can be issued for payments received. If you are unsure that we will have the document, but want additional copies of the record if found, then we suggest you send two separate checks (or money orders), one for the amount of the search and a second for any additional copies you would like. If we can not find the record, this would allow us to send back your check for additional copies.


Marriage Certificates

Marriage Record Request Form

To download forms, you must have Adobe Reader installed on your computer. If you do not have it, click the button below to install a free copy.
Get Adobe Reader

This request form requires the following information:

  1. Both partner's full names.
  2. Date of marriage
  3. Place of marriage
  4. The full signature with proper spacing of the person requesting the document.
  5. The Social Security Number or Driver's Licenses Number of the person requesting the document.
  6. The address & daytime phone number of the person requesting the documents.
  7. The relationship of the person requesting the documents to the person.

Fees: The statutory fee for a SEARCH of the marriage record files is $19.00. If the record is found, one certified copy is furnished. Additional copies of the same record issued at the same time are available for $6.00 each. Cash, money order or checks accepted. Make checks payable to Montgomery County Clerk & Recorder. (We DO NOT accept credit/debit cards.)

Completed request forms cannot be faxed or emailed to our office, since we MUST have an original copy of your signature.

Please note: Absolutely NO REFUNDS can be issued for payments received. If you are unsure that we will have the document, but want additional copies of the record if found, then we suggest you send two separate checks (or money orders), one for the amount of the search and a second for any additional copies you would like. If we can not find the record, this would allow us to send back your check for additional copies.

Submit the form(s) with payment to the following address:

By Mail:
Montgomery County Clerk
P.O. Box 595
Hillsboro, IL 62049-0595

In Person:
Montgomery County Clerk
#1 Courthouse Square
Hillsboro, IL 62049-0595

Our office is located on the
First floor of the Historic Courthouse
Click HERE for a map to the Historic Courthouse.

Hours: Monday-Friday 8:00am - 4:00pm
(Closed on Holidays)


Resources

Illinois State Archives
Website: http://www.cyberdriveillinois.com/departments/archives/databases/home.html



Historical Society of Montgomery County Illinois
Website: http://history.montgomeryco.com

307 South Broad St.
Hillsboro, IL 62049
Phone: (217) 532-5642

On their website you can search over a half million Montgomery County Illinois records, documents and photographs spanning 1821 to 1950.


Montgomery County Illinois Genealogical Society
Website: http://mcgsil.com

The Research Center is open free to the public and offers genealogist the opportunity to use materials compiled and collected by the society. Some microfilm records are also available for researching.

Materials include, but are not limited to:

  • Montgomery County records and indexes
  • Rural school rosters, cemetery readings
  • Census transcriptions, obituary scrapbooks
  • Family histories, and much more

The collection also includes publications from counties boarding Montgomery County. Quarterlies exchanged over the years with other genealogical societies are also available for researching.

Montgomery County Illinois Genealogical Society

Mailing Address:
P.O. Box 212
Litchfield, IL 62056

Family Research Center - Located in the Rt 66 Museum/Tourism Center
334 Historic Route 66 North
Litchfield, IL 62056
(Do not send mail to this address.)

info@mcgsil.com

Phone: (217) 556-6777

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Montgomery County Home
About Us
News & Press

VITAL RECORDS
Birth Certificates
Death Certificates
Civil Union Licenses
Marriage Licenses
Military Discharge Records
Genealogical Research
Statistics & Census

ELECTION INFO
Registration
Voting
Election Ballots
Election Results
Info For Candidates
Election Judges
Election Maps

ELECTED OFFICIAL DIRECTORY

PROPERTY TAXES
Tax Redemption
Tax Extensions
Tax Objection
Mobile Homes
Annexations, Dissolutions & Organization of Taxing Districts
Plat Surveys
Getting A Copy of A Tax Bill
Who To Contact With Questions
Tax District Forms/Certificates
Tax FAQ
PUBLIC FILINGS
Assumed Business Name
Campaign Disclosure
Notary Commissions
Statement of Economic Interest
Freedom Of Information Act
(FOIA) Requests

Mine Information

COUNTY BOARD INFO
See the Montgomery County website for information.

RECORDING
About The Recording Office
Recording Fees
Forms
Common Recording Errors
Document Checklist
Land Records Search
Military Discharge Records
Veterans Memorial List
Contact Us
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