October 9th, 2001

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, October 9th, 2001 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, October 9th, 2001 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Member Absent: Jamee Dunn Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Durbin to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Cordani, second by Downs to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, September 11th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- was presented. 2. County Treasurer’s Report ---- Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- Sandy Leitheiser was present for questions. 4. Sheriff’s Report ---- Jim Vazzi was present for questions. 5. Health Department Report---- Mark Dugger was present for questions. 6. T.B. Department Report ---- Kathy Tapley was present for questions. 7. Public Defender’s Report----was presented. 8. Probation Office Report----Lyn Lanter was present for questions. Banee Ulrici and Stacy Baran from the Probation Office gave an overview about Red Ribbon Week activities, which will begin October 22nd through October 31st, 2001. 9. 911 Report ----Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Downs, second by Myers to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Resolution #41-01: Resolution Exempting Section 00-08112-00-BR, a Road & Bridge Improvement Project for Hillsboro Road District, 922 B-CA to be exempted from the requirements of County Resolution #1996-7. Motion by Branum, second by Painter. All in favor, motion carried. (See Resolution Book 3, page 14). 2. Resolution #42-01: Resolution Exempting Section 00-09114-00-BR, a Road & Bridge Improvement Project for Irving Road District, 923 B-CA to be exempted from the requirements of County Resolution #1996-7. Motion by Durbin, second by Jackson. All in favor, motion carried. ( See Resolution Book 3, page 15). 3. Resolution #43-01: Resolution Exempting Section 00-00116-00-BR (Barnett), a Road & Bridge Improvement Project for Montgomery County, 917 B-CA to be exempted from the requirements of County Resolution #1996-7. Motion by Ogden, second by Aumann. All in favor, motion carried. (See Resolution Book 3, page 16). 4. Resolution #44-01: Resolution Exempting Section 00-00114-00-Br (Oconee), a Road & Bridge Improvement Project for Montgomery County, 915 B-CA to be exempted from the requirements of County Resolution #1996-7. Motion by Petty, second by Hampton. All in favor, motion carried. (See Resolution Book 3, page 17). 5. Resolution #45-01: Resolution Exempting Section 00-00117-00-BR (Fillmore), a Road & Bridge Improvement Project for Montgomery County, 952 B-CA to be exempted from the requirements of County Resolution #1996-7. Motion by Branum, second by Durbin. All in favor, motion carried. (See Resolution Book 3, page 18). 6. Resolution #46-01: An Amending Resolution to appropriate an amount of $7,859.52 for 934 B-CA, North Litchfield R.D., 50%-50% Project; Amends Original Resolution #65-00 By $1,159.52 Montgomery County’s Share=. 5 ($3,929.76). Motion by Branum, second by Horn. All in favor, motion carried. (See Resolution Book 3, page 19). 7. North Road and Witt Road Intersection: Chairman Branum reported that the Road & Bridge Committee discussed and approved the installation of yellow flashing lights and Stop Ahead Signs on the Witt Road. Branum also reported they are installing “Dangerous Intersection Ahead” signs, on the Hillsboro side of the North Road. Amy McNeal will contact the State Police for help in patrolling this area. 8. FY 2002 Meeting Dates: Branum stated that the Committee has approved the meeting dates for the year 2002. Meetings will be on the first Wednesday of every month at 8:00 AM in the County Highway Building in Hillsboro. 9. City of Hillsboro Road Project: Branum reported there was a special meeting held on Monday October 8th, 2001 to rescind the motion made from the previous meeting, held on Wednesday October 3rd, 2001 regarding a project with the City of Hillsboro. Branum stated that the Road and Bridge Committee approved a short-term project for the City of Hillsboro and the County Highway Department to share patch materials and blade mixing. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Computers for Circuit Clerk’s Office: Chairman Bill Sielschott presented a request from Circuit Clerk Mary Webb to purchase several new computers for the office. Mary Webb stated at the Finance Committee Meeting that they are having troubles with the current computers, which are outdated. Sielschott stated that a bid came in from Goodins Inc. that would upgrade the computers for $15,657.00, which would come from the Circuit Clerk’s Automation Fund. Motion by Sielschott, second by Cordani to upgrade the Circuit Clerk’s computers for $15,657.00. All in favor, motion carried. 2. FY 2002 Budget Hearing: Seilschott stated that the Finance Committee recommends the adoption of the Aggregate Levy for taxable year 2001 and fiscal year 2002 budget in the amount of $2,966,046.00. Motion by Seilschott, second by Aumann. All in favor, motion carried. 3. FY 2002 Budget Posting: The Finance Committee recommends to post the FY 2002 Budget for Public review on the first floor of the Historic Courthouse 15 days prior to the adoption of the budget on November 13th, 2001. Motion by Sielschott, second by Branum. All in favor, motion carried. 4. Courthouse Security: Dennis Jagodzinski and the ESDA Committee will research the matter further on what to do about a plan of security for the Historic Courthouse and the Courthouse Complex. 5. Coal Rights: State’s Attorney Jim Roberts is currently researching legal issues pertaining to coal rights and will report his findings to the committee at an upcoming meeting. 6. Resolution #01-26 – Voiding Bike Trail Taxes: Motion by Sielschott, second by Cordani to void the taxes on the Green Diamond Bike Trail. All in favor, motion carried. (See Resolution Book 3, page 20). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Animal Control: Chairman Bob Durbin said the HWE Committee would like to increase the fees charged by Dr. Brohammer from $25.00 to $31.00 per animal and asked that the board approve the increase. Motion by Durbin, second by Myers to approve the increase per animal. All in favor, motion carried. 2. Recycling Center Update: Chairman Durbin reported that the Litchfield facility drop off area has been increased by 28 ft. to accommodate the overflow of materials dropped off there by residents. Also, the Hillsboro facility has a wall started to help heat the work area and around the baler to keep it in good running condition during the upcoming winter months. Durbin stated that in October there will be an Open House at the Litchfield Recycling Center. County Board Chairman Mike Havera stated that the University of Illinois Extension Office in Hillsboro will have a training class on Solid Waste Management on January 17, 2002 from 3:00-5:00 PM. Havera asked that HWE Committee members try to attend. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Personnel Manual Update: Chairman John Downs stated that the committee was checking the various manuals for policy inconsistencies between them. The areas of special concern include how vacation days, sick days and compensatory time are accumulated and to define a time frame on how and when they may be used. 2. Courthouse Hours: Downs told the Board that county office hours were discussed at the Committee meeting, along with the feasibility of increasing office hours. The Committee decided that the current hours of operation seemed adequate, with very little need for activity between 4:00 PM and 5:00 PM. Motion by Downs, second by Painter to pass Resolution #2001-27 and officially establish and adopt hours of operation for the Historic Courthouse and the Courthouse Complex from 8:00 AM to 4:00 PM. All in favor, Motion carried. (See Resolution Book 3, page 21.) ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. County Web Site Update: Chairman Joe Cordani reported that Richard Slepicka had given him a viewing of the County Board Photos and anyone wishing to have their picture retaken may call Slepicka. Members of the Committee stated they are very pleased with the quality of work being done on the website. 2. City-Wide Cleanup Grant: Cordani also reported that the Village of Donnellson had a City Wide Cleanup Day and the Committee paid $500.00 of the cost to Stewart’s Sanitation for this project. 3. Training Session: County Board Chairman Mike Havera announced that on November 15th, 2001 from 3:00-5:00 PM there will be a training session in the CES Extension Office in Hillsboro about the role of local government in Economic Development and asked that the Economic Development Committee try to attend. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Approval for installation of Countertops and Carpet: Chairman Glenn Painter stated that the Committee gave its approval to replace countertops on the 3rd floor in the Chief Assessor’s office. A bid of $365.00 was given by Jeff Short to build and install counter tops and approved by the committee. A bid for carpeting at the jail in the dispatch area and office was given by Meier’s Decorating for $1342.75 and was approved by the Committee. 2. Prisoners’ Medical Expenses: Painter stated that State’s Attorney Jim Roberts is researching the possibility for the county to recoup the cost of rising hospital bills on prisoners to ease the county’s loss on future bills. The Committee approved $6,000.00 in prisoner medical bills for this last month. 3. Hicks Property Purchase for Parking Lot: The Committee is finalizing purchase arrangements with the current owners and tax bill transfer and will advise the board about their progress at future meetings. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Director Adams Report: Chairman Dennis Jagodzinski reported that Larry Adams attended an IEMA conference in September and a meeting in Mercer County, Illinois. Adams hosted a County Preparedness meeting here in the County Board Room on September 24th, 2001. Jagodzinski stated Security Systems at both buildings are being discussed by Judge Huber and Sheriff Vazzi and there will be upcoming recommendations after further research. 2. Ambulance Call Report: A summary of monthly operations for September 2001 is as follows: Total calls: 316; Total amount billed $67,777.45; Total amount collected: $35,733.03. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Downs, second by Durbin to approve the committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: County Board Chairman Mike Havera read Resolution #01-28 to condemn terrorist attacks against the United States of America. Motion by Aumann, second by Durbin to accept this resolution and support the decision of The President of the United States of America. All in favor, motion carried. (See Resolution Book 3, page 22). APPOINTMENTS: Given by Chairman Havera as follows: 1. The Re-appointment of G. Roger Reeves as Commissioner of the Montgomery County Public Building Commission effective September 30th, 2001. Motion by Cordani, second by Helgen to approve the reappointment of G. Roger Reeves to the Public Building Commission. All in favor, motion carried. 2. The Appointment of Nancy Blasko to the vacant term as member of the Emergency Telephone System Board, which will take effect immediately and expire on November 30th, 2001. Motion by Hampton, second by Sielschott to appoint Blasko, who is the Coffeen police officer, to the Emergency Telephone System for said time. All in favor, motion carried. PAY BILLS: Motion by Sielschott, second by Downs to pay all approved bills. All in favor, motion carried. For an itemized listing of bills paid, refer to Accounts Payable Book for FY 2001. ADJOURN: Motion by Branum, second by Durbin to adjourn the meeting until the next regular County Board meeting held on Tuesday, November 13th, 2001 at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:19 AM.