November 13th, 2001

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, November 13th, 2001 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, November 13th, 2001 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Member Absent: Nelson Aumann Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Downs, second by Painter to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Cordani, second by Petty to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, October 9th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- Mary Webb was present. Webb thanked the Board for their assistance in removing the air-conditioning unit off roof of the Courthouse Complex and stated that the new computers would be installed in that office on November 15th and 16th, 2001. 2. County Treasurer’s Report ---- Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- Sandy Leitheiser was present for questions. 4. Sheriff’s Report ---- Jim Vazzi was present for questions. 5. Health Department Report---- Mark Dugger was present for questions. 6. T.B. Department Report ---- was presented. 7. Public Defender’s Report---- was presented. 8. Probation Office Report----Lyn Lanter was present for questions. Lanter also thanked the Board for their support during Red Ribbon Week and stated that they had good positive feedback from the Public on this campaign. 9. 911 Report ----Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Durbin, second by Ogden to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. FAYCO Enterprises, Inc. – Mr. C. Robert Lindberg, Executive Director, addressed the County Board on a Resolution #01-29 in Support of a Community Facility Loan Request to the USDA Rural Development to expand the present facility in Schram City. The facility would be 4,060 square feet and link the two buildings already existing. Motion by Cordani, second by Dunn to pass Resolution #01-29 in support of a Community Facility Loan to expand the present facility in Schram City. All in favor, motion carried. (See Resolution Book 3, page 23). COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Fuel Letting Date: The Fuel Letting date has been set for Wednesday, December 12th, 2001at 8:00 AM in the County Highway Building. 2. Witt Road and North Road Intersection: Cross Traffic signs have been erected at the intersection of Witt Road and North Road. The temporary flashing lights will be added to the signs to warn drivers of the dangerous intersection. 3. Thank You Letter: Chairman Havera read a letter from Eileen Bandy thanking the board for making the intersection at Witt Road and North Road safer with flashing lights. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: FY 2002 BUDGET Resolutions read by State’s Attorney Jim Roberts: 1. Resolution #01-30: Resolution adopting Fiscal Year 2002 Financial Appropriation Ordinance totaling the sum of $15,394,462.00. Motion by Sielschott, second by Downs. All in favor, motion carried. (See Resolution Book 3, page 24). 2. Resolution #01-31: Resolution to pass tax levy for the General Corporate Fund for the current taxable year, in the sum of $589,000.00. Motion by Jackson, second by Branum. All in favor, motion carried. (See Resolution Book 3, page 25). 3. Resolution #01-32: Resolution to pass tax levy for the County Health Department, in the sum of $290,000.00. Motion by Durbin, second by Dunn. All in favor, motion carried. (See Resolution Book 3, page 26). 4. Resolution #01-33: Resolution to pass tax levy for the Illinois Municipal Retirement Fund, in the sum of $345,000.00. Motion by Horn, second by Helgen. All in favor, motion carried. (See Resolution Book 3, page 27). 5. Resolution #01-34: Resolution to pass tax levy for the Social Security Fund, in the sum of $355,000.00. Motion by Branum, second by Downs. All in favor, motion carried. (See Resolution Book 3, page 28). 6. Resolution #01-35: Resolution to pass tax levy to pay the costs of Insurance Premiums, in the sum of $300,000.00. Motion by Durbin, second by Ogden. All in favor, motion carried. (See Resolution Book 3, page 29). 7. Resolution #01-36: Resolution to pass tax levy for the County Highway Fund, in the sum of $293,000.00. Motion by Branum, second by Komor. All in favor, motion carried. (See Resolution Book 3, page 30). 8. Resolution #01-37: Resolution to pass tax levy for the Tuberculosis Care and Treatment Fund, in the sum of $60,000.00. Motion by Sielschott, second by Dunn. All in favor, motion carried. (See Resolution Book 3, page 31). 9. Resolution #01-38: Resolution to pass tax levy for the County Highway Federal Aid Matching Fund, in the sum of $146,500.00. Motion by Downs, second by Hampton. All in favor, motion carried. (See Resolution Book 3, page 32). 10. Resolution #01-39: Resolution to pass tax levy for the Special Aid to County Bridge Fund, in the sum of $146,500.00. Motion by Branum, second by Painter. All in favor, motion carried. (See Resolution Book 3, page 33). 11. Resolution #01-40: Resolution to pass a levy for the County Extension Service, in the sum of $121,000.00. Motion by Deabenderfer, second by Durbin. All in favor, motion carried. (See Resolution Book 3, page 34). 12. Resolution #01-41: Resolution to pass a levy for the Public Buildings Commission Court Building Lease, in the sum of $483,112.00. Motion by Painter, second by Sielschott. All in favor, motion carried. (See Resolution Book 3, page 35). 13. Resolution #01-42: Resolution to set Salaries for the following Department Heads: Supervisor of Assessments - $37,361.00, Probation Officer - $51,343.00, and Assistant Probation Officers - $124,871.00. Motion by Ogden, second by Petty. All in favor, motion carried. (See Resolution Book 3, page 36). 14. Resolution #01-43: Resolution to Authorize State’s Attorney Appellate Prosecutor and to appropriate the sum of money not to exceed $11,000.00. Motion by White, second by Petty. All in favor, motion carried. (See Resolution Book 3, page 37). 15. Resolution #01-44-Void Tax Bills: Motion by Sielschott, second by Cordani to void tax bills acquired by the county through the delinquent tax sale. All in favor, motion carried. (See Resolution Book 3, page 39). 16. Passing FY 2002 Budget: Motion by Sielschott, second by Downs to pass FY 2002 Budget. All in favor, motion carried. 17. Special Services Area Intergovernmental Agreement: Sielschott presented an Intergovernmental Agreement between the County and The City of Litchfield that would allow the County Clerk to extend and the County Treasurer to distribute a Special Services Area Tax based on square footage for Prairie Land Development Property located in North Litchfield township. Motion by Sielschott, second by Jackson to enter into the Intergovernmental Agreement. All in favor, motion carried. (See Resolution Book 3, page 41). 18. Coal Rights: Sielschott stated that legal issues are still under review relating to coal rights owned by the county. 19. Insurance Premiums: Sielschott stated that the committee agreed to bill the following departments on a quarterly basis to cover costs over the contributions and premiums: General Fund, Public Health, TB, Highway, Waste Management, Court Security, and 911. After the budget process was completed, Sielschott issued a word of caution to keep county spending down for the upcoming year, and that since the disaster of September 11th, 2001, there should be concern for the overall economy. HWE COMMITTEE REPORTS: Given by Chairman Bob Durbin as follows: 1. Election Update: The Committee gave County Clerk Leitheiser approval to purchase 200 new punch card templates at $6.00 each to replace the current templates that are about 23 years old. 2. Recycling Center Update: Durbin reported that the recycling crew is building a wall at the Recycling Center to keep the work area heated and the baler operating for the upcoming colder months. Durbin also invited all in attendance to an Open House for the Litchfield Recycling Center’s expanded facility to be held on November 17th, 2001, from 10:00AM-1:00PM. 3. Waste Management Meeting: Durbin invited all County Board Members to a Waste Management meeting to be held January 17th, 2001 at the University of Illinois Cooperative Extension Service Building from 3:00PM-5:00PM. 4. ICRMT: Durbin announced that the current Property and Casualty Insurance policy expires in December, 2001, and a 25% increase in the premium is anticipated for next year. Motion by Durbin, second by Helgen to accept the ICRMT Insurance policy agreement for FY2002. All in favor, motion carried. 5. UCCI Meeting: Durbin announced the next UCCI meeting will be held on March 5th, 2002, at the Renaissance Hotel in Springfield, Illinois and encouraged all members to attend. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Personnel Manual Update: The committee discussed some proposed changes to the County Employee Handbook. Next month committee will vote on final changes. 2. 2002 Holiday Schedule-Resolution #01-46: Committee recommends the following Holidays for 2002: 1-1-02 New Years Day, 1-21-02 Martin Luther King Day, 2-18-02 President’s Day, 3-29-02 Spring Holiday, 5-27-02 Memorial Day, 7-4-02 Independence Day, 9-2-02 Labor Day, 10-14-02 Columbus Day (Observed), 11-5-02 Election Day, 11-11-02 Veteran’s Day, 11-28-02 Thanksgiving Day, 11-29-02 Day after Thanksgiving, 12-25-02 Christmas Day. Motion by Downs, second by Jackson to approve the Holiday Schedule for FY 2002. All in favor, motion carried. (See Resolution Book 3, page 52.) 3. Circuit Clerk Union Negotiations: First meeting was held on Thursday, November 1st, 2001 at 6:00 PM and two other meetings are scheduled for the purpose of continuing negotiations with the Circuit Clerk’s Union. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. County website update: Cordani reported that the committee talked at length about the new County website, stating that some portions of the website are still under construction, but that it could be viewed at www.montgomeryco.com for partial view. Cordani also stated that the website looks very professional with some features for children included on recycling, the DARE program, etc., and the more we promote our county via the internet, the more people will become attracted to it. The committee hopes to have a computer set up at the December meeting with the website available for all County Board member’s review. 2. Bike Trail: Cordani stated that resurface repairs and the new low water bridge have been completed. All bills have been submitted, and Chairman Havera and Cordani plan to meet with Farmersville officials regarding the maintenance of the bike trail. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. New Air Conditioner: The committee met last Friday and approved the new air conditioning unit to be installed where the Computer Servers are housed in the basement of the Historic Courthouse. 2. Ventilation System at Jail: The committee approved a new ventilation system for the Jail in the Storage Room for the amount of $563.55. 3. New Tractor: The Committee approved the purchase of a used 1999 Kubota tractor for snow removal and mowing around the Courthouse complex at a cost of $4,100.00. 4. Prisoners’ Medical Expenses: The Committee discussed the research being done on the continuing medical expenses for prisoners housed at the County Jail. Painter referred members to State’s Attorney Jim Roberts, who reported that after checking the law, there is a $10.00 fee assessed and currently being collected through Circuit Clerk Mary Webb’s office. Roberts also stated that the County can use any private insurance or Public Aid insurance a prisoner may have to pay such medical expenses, but many times no such insurance exists. The County can also pursue reimbursing medical expenses through Small Claims Court, but this process would not produce much revenue, either. Jackson asked if the fees could be raised from the current $10.00 allowed by the law, and Painter stated that he would speak to State Representative Gary Hannig about raising the fee. Treasurer Ron Jenkins stated that the County has spent $190,000.00 on prisoner medical expenses in the last 5 years and has recouped only $50,000.00. Webb warned the board that many times the ones who do pay the fee complain about it and would complain even more should it be increased because they are often not the ones using the medical expenses but are being charged for it. Havera stated that the County should check into working something out with the assigned doctors to gain their assistance in keeping costs down, and the committee should keep the board informed about their research about prisoner medical expenses. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Director Adams Report: Jagodzinski reported that Adams attended training exercises, security meetings, terrorism assessment programs and preparedness meetings in October and reported about these contacts to the committee. Adams has also received his new Lap Top computer provided by state funds, and has also been in communication with Chuck Ellis regarding the 12 member Local Emergency Planning Committee so that the County Board can make the official appointments. A new phone line connecting the ESDA and 911 Offices has been installed. 2. Purchase Approvals: The committee approved the purchase of a new printer for the ESDA Office, not to exceed $300.00 and a new copier for $2,495.00. 3. Ambulance Call Report: A summary of monthly operations for October 2001 is as follows: Total calls: 343; Total amount billed $67,833.65; Total amount collected: $30,223.05. 4. Building Security: Jagodzinski stated that the committee continues to look into building security and will be making recommendations and report them to the Board next month. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Painter, second by Durbin to approve the committee reports. All in favor, motion carried. State’s Attorney Jim Roberts stated that he has hired an Assistant State’s Attorney, Kathy Pollick from Chicago, and he will bring her to a County Board meeting to introduce her to everyone in the near future. CHAIRMAN’S REPORT: Given by County Board Chairman Mike Havera as follows: 1. Havera extended the County Board’s sympathy in the loss of a longtime County Board member and friend, Kenny German, who recently passed away. The German Family sent a Thank You card to the County Board members for sending flowers. 2. Havera referred members to a letter from Ellen Gambeck of the Illinois Environmental Protection Agency who sent a letter praising the Solid Waste Management Program in Montgomery County. SCHEDULE CHANGES: Personnel Committee will have two special meetings regarding union negotiations: One on Tuesday, November 20th, 2001 at 6:00 PM at a location to be determined later, and another on Wednesday, November 28th, 2001 at 6:00 PM in the PBC Meeting Room The next Regular Road and Bridge Committee Meeting has been changed to Monday, December 3rd, 2001 at 8:00 AM in the County Highway Building. A Fuel Letting Meeting will be held Wednesday, December 12th, 2001 at 8:00 AM at the County Highway Building. There will be a special Finance Committee Meeting on Thursday, November 15th, 2001 at 7:45 AM in the County Board Room of the Historic Courthouse. APPOINTMENTS: Given by Chairman Havera as follows: Re-appointment of Nancy Blasko and Joe Gasparich to 4-year terms on the Emergency Telephone Systems Board to take effect December 1st, 2001. Motion by Jagodzinski, second by Durbin to re-appoint Nancy Blasko and Joe Gasparich to the ETSB Board. All in favor, motion carried. PAY BILLS: Motion by Downs, second by Painter to pay all approved bills. All in favor, motion carried. For an itemized listing of bills paid, refer to Accounts Payable Book for FY 2001. Probation officer Lyn Lanter publicly thanked Glenn Painter and his wife, Cleta, for working with several community service workers for maintenance work in South Litchfield Township. ADJOURN: Chairman Havera wished all those in attendance and their families a Happy Thanksgiving holiday. Motion by Branum, second by Downs to adjourn the meeting until the next regular County Board meeting held on Tuesday, December 11th, 2001 at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:50 AM.