December 11th, 2001

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, December 11th, 2001 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, December 11th, 2001 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Bonnie Branum, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Member Absent: Joe Cordani. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Durbin, second by Aumann to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Downs, second by Sielschott to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, November 13th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- report was presented. 2. County Treasurer’s Report ---- Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- Sandy Leitheiser was present for questions. 4. Sheriff’s Report ---- Jim Vazzi was present for questions and stated that they have appropriated money and bids have been let for the equipment for new security system and cameras for the Courthouse Complex. 5. Health Department Report---- report was presented. 6. T.B. Department Report ---- report was presented. 7. Public Defender’s Report --- report was presented. 8. Probation Office Report --- report was presented. Kent Lovelace was present to invite members to Luminaria Service the Probation Office will host in memory of all the victims of Drunk or Drugged drivers on December 13th, 2001 between 6:00-8:00 PM at the Historic Courthouse. County Board Chairman Mike Havera Read a Proclamation on the Prevention of Drunk and Drugged drivers for board approval. Motion by Myers, second by Painter to approve the Proclamation. All in favor, motion carried. (See Resolution Book 3, page 53). 9. 911 Report --- Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Branum, second by Aumann to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Fuel Letting Date: The Fuel Letting date has been set for Wednesday, December 12th, 2001 at 8:00 AM in the County Highway Building in Hillsboro. 2. Witt Intersection: Branum stated that 48” yellow fluorescent “Stop Ahead” signs for Witt Intersection have been erected with the cost being $160.00 per sign. Flashing lights that are visible at night have also been erected. 3. Resolution #47-01: An Amending Resolution to appropriate an amount of $44,558.58 for 951 B-CA, South Litchfield R.D., 50%-50% Project; Amends Original Resolution #21-01 by $2,558.58 Montgomery County’s Share = .5 ($22,279.29). Motion by Jackson, second by Hampton. All in favor, motion carried. (See Resolution Book 3, page 54). 4. Resolution #48-01: An Amending Resolution to appropriate an amount of $170,824.01 for 922 B-CA, Hillsboro R.D., 80%-20% Project; Amends Original Resolution #48-00 by $60,824.01 Montgomery County’s Share = .8 ($136,659.21). Motion by Downs, second by Painter. All in favor, motion carried. (See Resolution Book 3, page 56). 5. Resolution #49-01: An Amending Resolution to appropriate an amount of $107,409.82 for 923 B-CA, Irving R.D., 80%-20% Project; Amends Original Resolution #49-00 by $60,409.82 Montgomery County’s Share = .8 ($136,327.86). Motion by White, second by Komor. All in favor, motion carried. (See Resolution Book 3, page 58). 6. Resolution #50-01: An Amending Resolution to appropriate an amount of $160,381.91 for 738 B-CA, Zanesville R.D., 80%-10%-10% Project; Amends Original Resolution #31-00 by $19,009.91 Montgomery County’s Share = .1 ($16,175.38). Motion by Webb, second by Ogden. All in favor, motion carried. (See Resolution Book 3, page 60). 7. Resolution #51-01: A Resolution to appropriate $714,328.00 from Motor Fuel Tax Allotment for the maintenance of Section 02-00000-00-GM for 2002 for Montgomery County. Motion by Branum, second by Aumann. All in favor, motion carried. (See Resolution Book 3, page 62). 8. Refining Corporation: Committee will have a demonstration and free analysis from Texas Refining Corporation on December 19, 2001. The Committee also approved a purchase of a 55-gallon barrel of oil and a case of grease. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott at follows: 1. Mobile Home Privilege Tax: Finance Committee met with State’s Attorney Jim Roberts and stated that Chief Assessor Julie Kiefer and Roberts would be composing a letter explaining the County’s position on Mobile Home Privilege Tax. The Committee decided to deal with this matter on a case-by-case basis. 2. Senior Citizen Center Funding: Discussion took place regarding funding for the Montgomery County Senior Citizen Center. The seniors have asked the board to pass a Resolution to put a public question on the ballot in the March, 2002 Primary Election for a tax levy increase of .025%. Committee will make a recommendation at their next meeting. 3. Probation Fees: Sielschott stated that there are funds available in the Probation Fee fund and that the Committee will try to find the best ways to spend that money. Chief Judge Schwarm and Probation Office Director Lyn Lanter were at the Committee meeting to answer any questions. 4. G.I.S. Software for County Clerk’s Office: The committee approved a request from County Clerk Leitheiser to purchase a computer mapping system that will distinguish all taxing and political district boundaries from Bruce Harris and Associates for $2,780.00. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Enterprise Zone Resolution# 01-48: Resolution for an Intergovernmental Agreement for a change in the Litchfield Enterprise Zone and TIF District Ordinance. Motion by Helgen, second by Petty. (County Board Chairman Mike Havera read Intergovernmental Agreement). All in favor, motion carried. (See Resolution Book 3, page 63). 2. E.P.A. Inspections: Durbin reported that there has been 86 open dump inspections completed in the past 5 months and the county inspector is expected to complete 100 for the year to be in compliance with our delegation agreement with E.P.A. 3. Recycling Center Update: Walls that are being built at the Recycling Center in Hillsboro will soon be completed. Also, Durbin reported that a large amount of recyclable products will be shipped for FY 2001 at the Recycling Center. Durbin will have all totals for FY 2001 at next Full Board meeting. 4. Voting Machines: County Clerk Leitheiser is keeping the committee advised of any new legislation that may offer financial incentives to change voting systems. 5. Property and Casualty Insurance: As of December 1st, 2001, there will be a $1,000.00 deductible on any property and casualty losses incurred by the county. 6. UCCI Meeting: Legislation Meeting has been changed to April 2nd, 2002 from the previous meeting date of March 5th, 2002. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows 1. Employee Insurance: The Committee discussed Employee Insurance and a new rate increase of 16% per employee premium, which will go into effect January 1st, 2002. 2. I.M.R.F. Contribution Rules: Mr. Pettry from IMRF was at the committee meeting to answer questions regarding some of the rules for the IMRF Contributions, and explained some of the benefit rules. 3. Circuit Clerk Union Negotiations: Three meetings were held to discuss Circuit Clerk Union Negotiations: November 20th, November 28th, and December 6th, 2001. Some issues were settled, others still need to be resolved. Motion by Downs, second by Painter to go into Executive Session to discuss Circuit Clerk Union Negotiations. All in favor, motion carried. Time: 9:03 AM. Motion by Helgen, second by Petty to return to the Full County Board Meeting. All in favor, motion carried. Time: 9:25 AM. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. New Air Conditioner: Committee reviewed the bid notice for the new air conditioner that was approved for the Computer Server Room. 2. New Tractor: The used 1999 Kubota tractor has been received, and is working properly. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski is follows: 1. Severe Weather Tracking: Severe weather tracking will be improved as soon as new software is installed by Bill Purcell. This system will increase the times updates are given from every 15 minutes to every minute. ESDA Director Larry Adams is currently in Baltimore, Maryland for a Conference. 2. Ambulance Call Report: A summary of monthly operations for the month of November 2001 is as follows. Total of Calls: 300, Total Billed: $59,997.00, Total Collected: $26,425.32. Jagodzinski thanked everyone who helped with the County Christmas party, and stated that it was very well attended. ECONOMIC DEVELOPMENT COMMITTEE REPORT: In the absence of Committee Chairman Cordani, the report was given by Member Ron Deabenderfer as follows: 1. Bike Trail: Deabenderfer reported that construction of the Bike Trail is finished, and now maintenance of the Bike Trail is under consideration. 2. County Web Site Update: Richard Slepicka gave a presentation of the new County Web Site, and provided members an overview of the various pages and county offices represented. He stated that Coordinator Daniels and her staff would keep web pages updated. The Web Site Address is www.MontgomeryCo.com. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Durbin, second by Downs to approve the committee reports. All in favor, motion carried. SCHEDULE CHANGES: Announced by Chairman Havera as follows: 1. The Personnel Committee will have a special meeting on Thursday, December 20th, 2001 at 6:00 PM in the PBC Meeting Room for the purpose of Circuit Clerk Union Negotiations. The Road and Bridge Committee will have a Fuel Letting on December 12th, 2001 at 8:00 AM and a Presentation from Texas Refining Corporation on Wednesday, December 19th, 2001 at 8:00 AM at the County Highway Building. Motion by Aumann, second by Sielschott to pay all bills. All in favor, motion carried. For an itemized listing of bills paid, refer to Accounts Payable Book for FY 2002. County Board Chairman Mike Havera wished everyone and their families the best in this Holiday Season. ADJOURN: Motion by Painter, second by Myers to adjourn the meeting until the next regular County Board meeting to be held on Tuesday, January 8th, 2002 at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:42 AM.