July 9th, 2002

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Montgomery County Board Minutes For TUESDAY, July 9th, 2002 – 8:30 AM The following are minutes of a regular recessed meeting of the Montgomery County Board held at 8:30 AM on Tuesday, July 9th, 2002 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was continued from the June 11th, 2002 Full Board Meeting which was recessed at 9:10 AM and called to order by County Board Chairman Mike Havera. Roll call was taken, 21 members present, 0 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Members Absent: None Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Downs, second by Branum to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Painter to approve the Minutes of the previous recessed County Board Meeting held on Tuesday, June 11th, 2002. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – was given. 2. County Treasurer’s Report – was given. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – was given. 6. T.B. Department Report – was given. 7. Public Defender’s Report – was given. 8. Probation Office Report – Newly appointed Chief Probation Officer Banee Ulrici was introduced to members, and she also introduced two new Juvenile Officers within that department- Shane Beck of Litchfield and Sara Sloman of Girard, who is relocating to Montgomery County soon. 9. 911 Report – was given. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Aumann, second by Petty to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Resolution #15-02: A Resolution to Appropriate an Amount of $7,500.00 for 971 B-CA, Grisham R.D., 50%-50% Project; Montgomery County’s Share = .5 ($3,750.00). Motion by Cordani, second by Hampton. All in favor, motion carried. (See Resolution Book 3, page 171). 2. Road Foreman Position: Branum reported that Road Foreman Don Hamby who retired June 28th has agreed to work up to 600 hours to train Kenny Pezold, his replacement, and to help with road oil and chip work. 3. State Equipment: Branum stated that the Highway Department is looking for a Crew Cab Truck prior to a state deadline; bids will be discussed at the Bridge Letting meeting on July 10th, 2002 at 9:30 AM at the Highway Department. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Proposed Change in Assessment Districts: Sielschott stated that according to the 2002 Census, some Multi-Township Assessment Districts need to be changed. Chief Assessing Officer Julia Kiefer informed committee members that townships should vote unanimously on these changes and if they can’t agree the County Board would then make the decision to establish the M.T.A. Districts. Kiefer assured the committee that she will be available for township meetings if she is needed to explain these changes. 2. Sheriff’s Truck Purchase: Sielschott reported that the Sheriff’s Department received two bids on the new truck they are purchasing. The committee recommends accepting the bid of $22,695.00 from Litchfield Chrysler for the new truck. 75% of funds paying for the truck come from a grant, and the remaining 25% will come from the Drug Task Force Fund. 3. Sheriff Squad Car Reimbursement: One of the Sheriff’s Department squad cars received some damage in a minor accident. The cost of the damage was $2,500 and the deductible on the County insurance is $1,000. The committee recommended that to keep expenses categorized for budget purposes, the county funds required for the deductible amount come from the Sheriff’s budget. 4. Probation Office – Copy Machine: Sielschott stated that the Probation Office is in need of a new copy machine. Motion by Sielschott, second by Branum to purchase a new copy machine for the Probation Office with the request that the funds come from the Probation fees. All in favor, motion carried. 5. General Fund Revenues Update: Sielschott reported that the committee reviewed general fund revenue projections, and is finding that the State’s budgetary concerns are filtering down to Montgomery County. Revenues from sales tax and income tax will be down in the coming fiscal year, while expenses will continue to increase. The committee predicts approximately $150,000 or more decrease in revenue. Sielschott also reported that several Regional Office of Education funds have also been stopped as of July 1st, 2002 due to State Budget Cuts. 6. Delinquent Tax Issue – Tax #03-000-465-038: Sielschott reported that during the 1999 Delinquent Tax Sale a parcel of property was sold in error to Tax Buyer V. I. Inc. In a letter to the committee dated July 1, 2002, State’s Attorney Jim Roberts recommended that the county should 1) refund $132.30 to V.I. Inc for the 1998-1999 taxes; 2) Pay $150.00 Trustee Fee to County Trustee Dennis Ballinger for the 1999-2000 taxes; 3) Make the proper changes in parcels to remove the tract of land in question and place the parcel appropriately as soon as possible to clear the title; and 4) Assign Supervisor of Assessments Julie Kiefer to investigate the other two map parcels and confirm their proper location. (See Resolution Book 3, page 173). 7. Trustee Dennis Ballinger: The committee discussed problems regarding selling parcels of land on which new owners place a mobile home. Legal concerns arise when putting a mobile home on the Real Estate Tax Rolls. The Supervisor of Assessments, County Clerk and Treasurer will meet with the Committee to address this issue. The committee also approved Resolutions allowing County Trustee Dennis Ballinger to convey deeds on the following three parcels: Motion by Sielschott, second by Cordani to approve Resolution # 02-17 conveying deed on Parcel ID # 05-000-957-00 in the Original Town of Chapman, IL. All in favor, motion carried. (See Resolution Book 3, page 174). Motion by Sielschott, second by Aumann to approve Resolution #02-18 conveying deed on Parcel ID # 06-000-764-00 in the Village of Panama, IL. All in favor, motion carried. (See Resolution Book 3, page 175). Motion by Sielschott, second by Jackson to approve Resolution #02-19 conveying deed on Parcel ID # 05-000-524-00 in the Southwest Quarter of Section 28, Township 8 North, Range 2 West in Montgomery County. All in favor, motion carried. (See Resolution Book 3, page 176). 8. Prepaid Vendor List: Chairman Sielschott stated that the committee approved of the addition of two more vendors to the Prepaid Vendor’s List to allow County Clerk and Treasurer to pay such bills before a monthly finance charge is added. (See Resolution Book 3, page 178). 9. GIS Update: Chairman Bill Sielschott gave a breakdown of the Expenses, Costs and Revenues on the GIS proposal. (See Resolution Book 3, page 179). Sielschott explained to the board that the county must use $100,000 from Host Fees to implement the GIS system, which is appropriate since these funds are designated for Economic Development and Waste Management purposes and a GIS system would greatly enhance both of these county services. Sielschott also informed the board about the potential revenues that could be generated by increasing Recording fees and reviewed a tentative timeline plan the board should anticipate as further research about GIS is gathered. 10. Senior Citizen Referendum- Resolution #02-20: A Resolution was presented by Member Don Petty, County Board Senior Citizens Board liason to members on behalf of Montgomery County Senior Citizens for board approval to allow the following public question be placed on the November 5th, 2002 General Election Ballot: “Shall Montgomery County levy and collect annually a tax not to exceed .025% of the value, as equalized and assessed by the Department of Revenue, on all taxable property in the county, for the purpose of providing social services for senior citizens?” Motion by Petty, second by Aumann to place the Senior Citizens Referendum on the November 2002 General Election Ballot. Roll call vote was required for passage, with the following results: 18 members voting yes were: Nelson Aumann, Bonnie Branum, Joe Cordani, Ron Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Mike Havera, Keith Horn, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Bill Sielschott, David Webb, Dale White. 3 members voting no were: Charles Hampton, Ed Helgen, Dave Jackson. Motion Carried. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Precinct Consolidation Resolution/Amendment to Redistricting Ordinance- Resolution #02-21: Durbin deferred to State’s Attorney Jim Roberts to review the research and information that he and the committee had done to finalize redistricting by consolidating precincts. Roberts explained that such consolidations could only be made every 10 years after the Census results are made official and both Democratic and Republican party Chairmen had been consulted for their input. The following Precincts and polling places were accepted for consolidation by all based on the lower number of registered voters: Audubon #1 and #2 Precincts consolidated to Audubon Precinct with the Polling Place designated at Audubon Township Hall; Bois D’Arc #1 and #2 Precincts consolidated to Bois D’arc Precinct with the Polling Place designated at the Farmersville Village Hall; and Irving #1 and #2 Precincts consolidated to Irving Precinct, with the Polling Place designated at the Irving Century House. Roberts stated that polling place locations were assigned based on their central location within each township and handicap accessibility compliance and that there were other possible Precinct consolidations considered, but for the most part, the legal registered voter capacity of 800 voters per precinct would have been exceeded with consolidation, and he recommended against it. Motion by Durbin, second by White to accept the Precinct Consolidation Resolution #02-21. Discussion about polling place location within the Audubon precinct followed, and Roberts clarified that should a more suitable location be found a polling place can be changed by the board at any time. Member Don Petty called for a Roll call vote; with the following results: 19 members voting yes were: Bonnie Branum, Joe Cordani, Ron Deabenderfer, John Downs, Jamee Dunn, Bob Durbin, Charles Hampton, Mike Havera, Ed Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Bill Sielschott, David Webb, Dale White. 2 members voting no were: Don Petty, Nelson Aumann. Motion carried. 2. Animal Control: Durbin reported that the garage door to the incinerator was damaged, and the committee gave approval for the purchase and installation of a new garage door at a cost of approximately $220.00. 3. Recycling Update: The Irving Recycling Drop off Center is now complete, and Irving Mayor Harold Jurgena was the first to recycle at the new facility. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Circuit Clerk Office: Downs reported about a grievance at the Circuit Clerk’s Office where Union Representative Dan Sweet was contacted. The committee sent a letter to the Union regarding the committee’s decision on the matter. 2. Health Insurance Update: Four retirees have opted to take the Insurance Buyout to date. 3. Union Negotiation Meeting: The Dispatchers and Jailers Union Negotiations with the Personnel Committee will take place on July 24th, 2002 on their upcoming contract. 4. Bargaining Unit: There will be a special meeting held on July 17th, 2002 to put together a bargaining plan for the Union Negotiations meeting to be held on July 24th, 2002. 5. Deferred Compensation: Downs stated that the committee had heard from the AIG Valic Company to offer a Deferred Compensation program for County employees. Discussion followed about any costs the county may incur relating to this program, and the need to have State’s Attorney Roberts review the agreement prior to finalization, and how the county was solicited by AIG Valic Company to provide this program. Motion by Downs, second by Ogden to allow the AIG Valic Company to offer a Deferred Compensation program for County Employees contingent upon approval by State’s Attorney Roberts. All in favor, motion carried. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Old Settlers Information Table: Painter stated that the committee approved the Montgomery County Genealogical Society’s request to offer an information table near the Historic Courthouse during Old Settlers Days. 2. Lawn Sweeper: Because of complaints about grass clippings in the street in front of the County buildings, Chairman Painter reported that the committee gave approval for the purchase of a Lawn Sweeper. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Ambulance Call Report: A summary of monthly operations for June 2002 is as follows: Total calls: 344; Total amount billed: $71,526.25; Total amount collected: $52,150.44. 2. Director Adams Report: Jagodzinski reported that the county is not eligible for Public FEMA assistance, however forms have been sent to individual municipalities to apply for FEMA grant assistance. Director Adams will meet with the municipalities and have a county-wide workshop about FEMA grants. 3. Computer Software: Jagodzinski reported that the ambulance software will be working in a few days. 4. Accident: Jagodzinski reported that on June 20th, 2002 Director Adams was driving the ESDA vehicle and was involved in a minor accident with another driver that caused damage to the car. The repair cost has been taken care of by the insurance company of the operator of the other vehicle. 5. Security Issue: Chairman Jagodzinski met with Office Heads on security issues in the Historic Courthouse. Wareham’s Security will be doing an assessment of the building and provide options based on the building’s security needs. Jagodzinski stated that some of the changes in security can be done at little or no cost and he will meet with the Buildings and Grounds committee as more information becomes available. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. Enterprise Zone: Cordani reported that a Public Hearing will be held on the Enterprise Zone July 10th, 2002 in the County Board Room, Historic Courthouse, Hillsboro. 2. City Wide Cleanup Reimbursements: Chairman Cordani stated that there is $23,000 remaining in the city-wide cleanups fund and encouraged all cities, villages, and townships to take advantage of the $500 reimbursement that this fund offers each year. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Myers, second by Downs to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: Endorsement of Prevailing Wage: Havera stated that last month the Prevailing Wage Resolution was read, but because it was not on the Public Agenda provided to the media 48 hours prior to the County Board Meeting, the board needed to endorse the Annual Prevailing Wage Resolution. Motion by Cordani, second by Petty to endorse last month’s Annual Prevailing Wage Resolution. All in favor, motion carried. ANNOUNCEMENTS: County Coordinator Christine Daniels reminded the board of the RC&D Legislative Day at Old Lake Hillsboro’s Masonic Pavilion on July 11th, 2002. SCHEDULE CHANGES: Chairman Havera announced the Bridge Letting meeting will be on Wednesday, July 10th, 2002 at 9:30 AM at the Highway Department in Hillsboro. There will be a Public Hearing on Wednesday, July 10th, 2002 at 6:00 PM in the County Board Room to consider expanding the Enterprise Zone to include CIPS Power Plant and the City of Coffeen. The Personnel Committee will have a special meeting on Wednesday, July 17th, 2002 at 8:00 AM in the County Board Room to put together a bargaining plan for the purpose of Union Negotiations. The Personnel Committee will meet on Wednesday, July 24th, 2002 at 6:00 PM in the PBC meeting Room to begin union negotiations with the Dispatchers/Jailers Union. APPOINTMENTS: Motion by Cordani, second by Helgen to approve the re-appointments of Roger C. McFarlin, Jerome Epplin and Kathy Shafer to the Montgomery County Board of Health for terms of three-years each, beginning July 1st, 2002. All in favor, motion carried. Motion by Aumann, second by Jackson to approve the re-appointment of Dorothy Austin as a Commissioner on the Montgomery County Housing Authority Board for a five year term beginning June 30th, 2002. All in favor, motion carried. Motion by Painter, second by Komor to re-appoint Greg Beiermann to the Litchfield Airport Authority Board for a five-year term beginning July 1, 2002. All in favor, motion carried. PAY BILLS: Motion by Sielschott, second by Branum to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable book for FY 2002. Havera requested that board members educate themselves about the GIS System proposal, as this is an important decision for the county. He referred members to Chief Assessing Officer Kiefer for further information. ADJOURN: Until August 13th, 2002 meeting at 8:30 AM. Motion by Myers, second by Painter to adjourn the County Board Meeting until next meeting to be held Tuesday, August 13th, 2002 at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:45 AM.