October 8th, 2002

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Montgomery County Board Minutes For TUESDAY, October 8th, 2002 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, October 8th, 2002 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 18 members present, 3 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Keith Horn, David Jackson, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, William Sielschott, David Webb, Dale White. Members Absent: Edward Helgen, Dennis Jagodzinski and Don Petty. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Myers, second by Painter to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Downs, second by Aumann to approve the Minutes of the Previous Recessed County Board Meeting held on Tuesday, September 10th, 2002. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – was given. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – Mark Dugger was present for questions and gave an update on the Health Department’s efforts against the West Nile Virus. Dugger reported that the County has had its fourth confirmed case of West Nile Virus and Illinois has the most confirmed cases of West Nile Virus in the United States. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – was given. 8. Probation Office Report – Banee Ulrici was present for questions and gave an update about upcoming events – Poster Contest for Red Ribbon Week with Judging to be held on October 15th, 2002; Red Ribbon Week - October 23rd – 31st, 2002; and “Safe Tricks and Treats” Halloween event for kids to be held October 25th, 2002 from 6:00 PM until 8:00 PM at the Lincoln Land Community College Hillsboro Center. 9. 911 Report – Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Durbin, second by Hampton to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE REPORT: Given by Chairman Mike Havera as follows: 1. Special Meeting: Havera reported that there will be a special meeting on Thursday, October 24th, 2002 at 7:00 PM in the County Board room of the Historic Courthouse. The members will be hearing G.I.S. proposals from three Vendors, and Chairman Havera authorized a paid meeting for all members who attend. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Culvert Project: Branum reported that a culvert project near Irving will be scheduled for 2004. This will be a BCA project, and members should expect a resolution when it is finalized. 2. Tandem Truck Bid: Branum stated that the committee approved the purchase of a 2003 International Tandem truck on a State bid in the amount of $72,243. Motion by Branum, second by Downs to approve the purchase of the 2003 International Tandem truck on a State bid in the amount of $72,243. All in favor, motion carried. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Amend Option Agreement – Colt Coal Company: Sielschott reported that another contract has been presented to the committee from BPI Industries for Methane Gas extraction from county-owned coal rights. Both Colt Coal Company and BPI Industries contracts are being reviewed by State’s Attorney Roberts and a decision between them should be made at the November, 2002 Board Meeting. Board member White questioned what ownership the landowners possess of the methane gas. Sielschott stated that the royalties from this extraction would be split- with 1/16th to the County and 1/16th to the land owner. 2. Tax Error – Shehane Property: Due to an error that occurred in tax year 2000, the committee approved a refund of delinquent tax costs to a property owner for parcel ID # 04-001-176-05. Motion by Sielschott, second by Cordani to approve the refund of delinquent tax costs to the property owner for parcel ID # 04-001-176-05. All in favor, motion carried. 3. Delinquent Property Tax: Sielschott reported that the committee gave approval to hire an abstractor for approximately $200.00 to research and determine correct ownership for property tax ID #03-000-465-38, which Chief Assessing Officer Kiefer has researched and can not determine ownership. Motion by Sielschott, second by Jackson to approve the hiring of an abstractor in the approximate amount of $200.00 to research and determine correct ownership for property tax ID # 03-000-465-38. All in favor, motion carried. 4. Adopt Aggregate Levy: The committee recommended to the Full Board passage of the Aggregate Levy as presented. Motion by Sielschott, second by Branum to Adopt the Aggregate Levy. All in favor, motion carried. 5. Mobile Home Property Tax Update: Sielschott reported that the committee has decided to follow State’s Attorney Roberts’s recommendations to abide by the Property Tax Appeal Board’s Rulings regarding the assessment of manufactured and Mobile Homes. Because next year is a quadrennial assessment year, the re-alignment of taxes paid from Real Estate to Mobile Home Privilege Tax for properties that qualify should occur. 6. G.I.S. Update: On Thursday, October 24th, 2002 at 7:00 PM, representatives from Bruce Harris and Associates, Sidwell, and Surdex Companies will be meeting with board members. Sielschott also announced that County Engineer Amy McNeal applied for a $100,000 grant through Illinois Department of Transportation, and thanked her for her efforts. McNeal stated that her feedback from IDOT was that our application seems to meet their qualifications for GIS grant monies. 7. Update 2003 Budget: Sielschott stated that the final 2003 County Budget will be passed at the November 12th, 2002 board meeting, and called members’ attention to some minor corrections due to math errors and an expenses/revenues line added for G.I.S. Recording fees. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Election Update: Durbin reported that County Clerk Leitheiser attended a County Clerk’s Conference last week and reported to the Committee that the $25.00 reimbursement that the State pays toward election judge salaries each election was eliminated from the State Budget for next year. 2. Recycling Update: Durbin and Coordinator Daniels attended a meeting in Raymond with 4-H Leaders to discuss Recycling, which will be further discussed at the November HWE committee meeting. Durbin stated that there will be carports installed for recycling drop offs and the committee will wait for the next budget year to purchase and install these partially enclosed carports. 3. Cemeteries: The committee is currently taking complaints on abandoned cemeteries. If the abandoned cemeteries have no association or board, the committee plans to proceed with cleanup later this fall. There are 110 cemeteries in the County, with approximately 20-25 said to be abandoned. 4. Announcement: Durbin reported on the Household Hazardous Waste Collection that will be held on Saturday, October 19th, 2002 at the Nokomis High School Parking Lot from 8:00 AM until 3:00 PM. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Health Insurance: Downs reported that the committee is looking into other insurance plans and that more information should be available at the next meeting concerning whether plans with comparable coverage are available. 2. Union Negotiations: There will be a Union negotiations meeting on Thursday, October 10th, 2002 at 7:30 PM in the PBC meeting room of the Courthouse Complex in Hillsboro. Downs stated that Union Negotiations are going well and should be completed soon. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Custodian Services – Jail: Painter reported that the committee will be putting the cleaning services at the Jail out for bid. 2. Historic Courthouse Roof: The committee decided that they would wait until February 2003 to put the Courthouse roof out for bid. ESDA/AMBULANCE COMMITTEE REPORT: Given by Member Ron Deabenderfer as follows: 1. Ambulance District Resolutions: · Resolution #02-29 -Raymond-Harvel: Motion by Deabenderfer, second by Painter to Approve Raymond/Harvel Ambulance Service Agreement in the Amount of $33,360.00 for FY 2003. All in favor, motion carried. (See Resolution Book 3, pages 211-214). · Resolution #02-30 -Nokomis-Witt: Motion by Deabenderfer, second by Aumann to Approve Nokomis/Witt Ambulance Service Agreement in the Amount of $62,437 for FY 2003. All in favor, motion carried. (See Resolution Book 3, pages 215-218). · Resolution #02-31 -Hillsboro: Motion by Deabenderfer, second by Myers to Approve Hillsboro Ambulance Service Agreement in the Amount of $101,000 for FY 2003. All in favor, motion carried. (See Resolution Book 3, pages 219-222). · Resolution #02-32 -Litchfield: Motion by Deabenderfer, second by Jackson to Approve Litchfield Ambulance Service Agreement in the Amount of $70,000 for FY 2003. All in favor, motion carried. (See Resolution Book 3, pages 223-226). · Resolution #02-33 -Farmersville-Waggoner: Motion by Deabenderfer, second by Webb to Approve Farmersville-Waggoner Ambulance Service Agreement in the Amount of $53,250.00 for FY 2003. All in favor, motion carried. (See Resolution Book 3, pages 227-230). 2. Ambulance Call Report: No report was given. The call report for September and October will be available at the November County Board meeting. 3. Director Adams Report: Deabenderfer reported that Director Adams had attended the IEMA Conference September 3rd through September 6th, 2002. The Emergency Operating Plan is now beginning Phase II and director Adams will set up meetings in the near future. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. Housing Development Workshop: Cordani reported that an Affordable Housing Development Workshop will be held in Litchfield on Monday, November 18th, 2002. Coordinator Daniels will be assisting with the event. 2. Property Taxes: Motion by Cordani, second by Painter to pass Resolution #02-34 to void the Green Diamond Bike Trail property taxes, Parcel ID # 12-000-405-05. All in favor, motion carried. 3. Route 66: Cordani reported that the Illinois Department of Natural Resources and the U.S. National Park Service will be doing a feasibility study on the possible construction of a bike trail from Litchfield to Mt. Olive along Route 66. The County Board will be contacted with results of the feasibility study when it is completed. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Sielschott, second by Downs to approve the committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: 1. Chairman Havera announced that a Household Hazardous Waste Collection will be held on Saturday, October 19th, 2002 from 8:00 AM to 3:00 PM at the Nokomis High School Parking Lot in Nokomis, Illinois. 2. Havera announced that on Thursday, October 24th, 2002 at 7:00 PM, a special Board Meeting will be held in the County Board Room of the Historic Courthouse for the purpose of reviewing G.I.S. Vendor Proposals. 3. Havera announced that there will be a special Personnel Committee meeting on Thursday, October 10th, 2002 at 7:30 PM in the PBC Meeting Room for the purpose of Union Negotiations. APPOINTMENTS: Motion by Aumann, second by Branum to re-appoint Kevin Niemann to serve as Commissioner of the Montgomery County Public Building Commission for a five year term, which will expire on September 30th, 2007. All in favor, motion carried. Motion by Cordani, second by Myers to appoint Danny McFarlin to the Tuberculosis Care and Treatment Board to fill the remainder of Dr. Anthony Keele’s term, effective immediately through June 30th, 2003. All in favor, motion carried. PAY BILLS: Motion by Sielschott, second by Painter to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2002. Chairman Havera extended best wishes to all members who were running for re-election in the November 5th, 2002 General Election. RECESS: Until November 12th, 2002 meeting at 8:30 AM. Motion by Branum, second by Ogden to recess the Full Board Meeting. All in favor, motion carried. Meeting recessed at 9:10 AM.