November 12th, 2002

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Montgomery County Board Minutes For TUESDAY, November 12th, 2002 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, November 12th, 2002 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: Nelson Aumann, Bonnie Branum, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Members Absent: Joe Cordani and Keith Horn Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Durbin to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Painter, second by Downs to approve the Minutes of the Previously Recessed County Board Meeting held on Tuesday, October 8th, 2002. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions. 2. County Treasurer’s Report – Ron Jenkins was present for questions and reported that the Annual Tax Sale would be in the County Board room of the Historic Courthouse at 9:00 AM on Monday, December 23rd, 2002. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions and reported that the Recording Fees for the Cost Study for GIS have garnered more funds than expected for the first month ($6,372). 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – Mark Dugger was present for questions and gave an update about the Building addition at the Health Department and invited board members to the Open House on Tuesday, January 14th, 2003 at 11:00 AM. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – was given. 8. Probation Office Report – Banee Ulrici was present for questions. 9. 911 Report – Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Ogden, second by Jackson to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE REPORT: Given by Chairman Mike Havera as follows: 1. Report on Special Meeting for G.I.S.: Havera reported that on October 24th, 2002 there was a Special County Board meeting held to hear proposals from G.I.S. Vendors. A special meeting of the Finance and Coordinating Committees was held on Monday, November 11th, 2002 to discuss the proposals. Havera stated that more information will be provided to members in the Finance Committee Report. 2. County Board District Division Resolution #2002-35: Havera stated that the board should pass this Resolution to approve the division of the Board Districts into two groups for the purpose of holding a lottery to determine term lengths. Motion by Painter, second by Downs to pass the County Board District Division Resolution #2002-35. All in favor, motion carried. (See Resolution Book 3, page 232.) 3. County Board District Lottery Resolution #2002-36: Havera stated that the Board should officially endorse the method of lottery to be used to determine term lengths. Motion by Branum, second by Jagodzinski to approve the District Lottery that will be held at the re-organizational meeting on Monday, December 2nd, 2002 in the County Board room to determine the length of terms board members will serve in their district. All in favor, motion carried. (See Resolution Book 3, page 233). 4. District Division: A lottery was held to divide the County Board Districts as equally as possible for the lottery, with retired Probation Department Head Officer Lyn Lanter drawing numbers from a hat held by County Clerk Sandy Leitheiser. The drawing results were as follows: In County Board Districts 1, 3, 5 and 6 two members in each district will have 4-4-2 year term designations and 1 member will have a 2-4-4 year designation. In County Board Districts 2, 4 and 7 two members in each district will have 2-4-4 year term designations and 1 member will have a 4-4-2 year designation. (See Resolution Book 3, page 234). ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Fuel Bids FY 2003: Two fuel bids were received for FY 2003 and Branum reported that the Committee approved the low bid of $1.116 per gallon for Regular Unleaded fuel and $1.036 per gallon for Diesel fuel as bid by M&M Service Company. 2. Motor Fuel Tax Letting for 2003: The Committee will have the Motor Fuel Tax Letting for 2003 on Thursday, December 19th, 2002 instead of Tuesday, December 17th, 2002 for the County and various Road Districts. 3. Resolution #16 – 02: A Resolution to Appropriate $761,725.70 from Motor Fuel Tax Allotment for the Maintenance of Section 03-00000-00-GM for 2003 for Montgomery County. Motion by Branum, second by Painter to approve Resolution #16-02. All in favor, motion carried. (See Resolution Book 3, page 235). FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. G.I.S Update: Sielschott reported that the Finance and Coordinating Committees met on November 11th, 2002 in a special meeting to review the two GIS proposals. After comparing proposals, the committees have decided to make a recommendation to the Board to approve the proposal from Bruce Harris & Associates for G.I.S. services of $458,499.00 and the Digital Soil Survey from NRCS/USGS for $113,824. The Soil Survey would be payable over a four year period. Sielschott informed members how these expenses will be paid, including recording fees, $100,000 from Host Fees and $100,000 from the Illinois Department of Transportation grant (which has not yet been determined). Motion by Sielschott, second by Jagodzinski to accept the recommendation from the Finance and Coordinating Committees and approve the proposal from Bruce Harris & Associates for G.I.S. services in the amount of $458,499.00 and $113,824 for the Digital Soil Survey to NRCS/USGS. Board member Ed Helgen questioned if G.I.S. vendor proposals were put out for bids. Sielschott explained that because this is a professional service it did not need to be advertised for bid. 18 in favor, 1 against – Ed Helgen, 2 absent. Motion carried. 2. Coal – Methane Gas Update: Sielschott stated that the methane gas extraction has been tabled until further legal information can be provided by State’s Attorney Roberts. Board member Dale White questioned who owns the rights to the methane gas- the county or the surface land owner. State’s Attorney Roberts stated that all information hasn’t been gathered to determine this information. 3. FY 2003 BUDGET RESOLUTIONS read by States Attorney Jim Roberts: 4. Resolution #02 - 37: Resolution adopting Fiscal Year 2003 Financial Appropriation Ordinance totaling the sum of $14,963,872.00. Motion by Sielschott, second by Aumann. All in favor, motion carried. (See Resolution Book 3, page 236). 5. Resolution #02 - 38: Resolution to pass tax levy for the General Corporate Fund for the current taxable year, in the sum of $617,000.00. Motion by Sielschott, second by Painter. All in favor, motion carried. (See Resolution Book 3, page 237). 6. Resolution #02 - 39: Resolution to pass tax levy for the County Health Department, in the sum of $295,000.00. Motion by Sielschott, second by Durbin. All in favor, motion carried. (See Resolution Book 3, page 238). 7. Resolution #02 - 40: Resolution to pass tax levy for the Illinois Municipal Retirement Fund, in the sum of $345,000.00. Motion by Sielschott, second by Downs. All in favor, motion carried. (See Resolution Book 3, page 239). 8. Resolution #02 - 41: Resolution to pass tax levy for the Social Security Fund, in the sum of $355,000.00. Motion by Sielschott, second by Aumann. All in favor, motion carried. (See Resolution Book 3, page 240). 9. Resolution #02 - 42: Resolution to pass tax levy to pay the costs of Insurance Premiums, in the sum of $346,000.00. Motion by Sielschott, second by Ogden. All in favor, motion carried. (See Resolution Book 3, page 241). 10. Resolution #02 - 43: Resolution to pass tax levy for the Tuberculosis Care and Treatment Fund, in the sum of $60,000.00. Motion by Sielschott, second by Petty. All in favor, motion carried. (See Resolution Book 3, page 242). 11. Resolution #02 -44: Resolution to pass tax levy for the County Highway Fund, in the sum of $299,000.00. Motion by Sielschott, second by Branum. All in favor, motion carried. (See Resolution Book 3, page 243). 12. Resolution #02 - 45: Resolution to pass tax levy for the County Highway Federal Aid Matching Fund, in the sum of $147,000.00. Motion by Sielschott, second by Komor. All in favor, motion carried. (See Resolution Book 3, page 244). 13. Resolution #02 - 46: Resolution to pass tax levy for the Special Aid to County Bridge Fund, in the sum of $147,000.00. Motion by Sielschott, second by Hampton. All in favor, motion carried. (See Resolution Book 3, page 245). 14. Resolution #02 - 47: Resolution to pass a levy for the County Extension Service, in the sum of $121,000.00. Motion by Sielschott, second by Deabenderfer. All in favor, motion carried. (See Resolution Book 3, page 246). 15. Resolution #02 - 48: Resolution to set Salaries for the following Department Heads: Supervisor of Assessments - $38,855.00, Probation Officer - $34,785.00, and Assistant Probation Officers - $125,241.00. Motion by Sielschott, second by Downs. All in favor, motion carried. (See Resolution Book 3, page 247). 16. Resolution #02 - 49: Resolution to authorize State’s Attorney Appellate Prosecutor and to appropriate the sum of money not to exceed $11,000.00. Motion by Sielschott, second by Helgen. All in favor, motion carried. (See Resolution Book 3, pages 248-249). 17. PASSING THE FY 2003 BUDGET: Sielschott reported that the FY 2003 Budget has been on proper display for public viewing and reviewed by board members. Motion by Sielschott, second by Aumann to approve and pass the Fiscal Year 2003 County Budget. All in favor, motion carried. Resolution #02- 50: Void Tax Bills for 67 parcels acquired by the County Trustee through the tax deed process for the County. Motion by Sielschott, second by Jackson. All in favor, motion carried. (See Resolution Book 3, pages 250-252). 18. Resolution #02 -51 : Convey Tax Deed for parcel ID #11-203-021-00 in the City of Litchfield. Motion by Sielschott, second by Painter. All in favor, motion carried. (See Resolution Book 3, page 253-254). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. County Food Ordinance Update: Durbin reported that the County Food Sanitation Ordinance may be updated at the request of County Health Department Director Mark Dugger. 2. General Election Update: Durbin reported that the November General Election went well, with just over a 50% voter turnout in the County. UCCI and other organizations are lobbying the State of Illinois to continue their $25.00 per election judge reimbursement to counties, which is now taken out of the State budget. 3. Recycling Update: The Committee discussed paying 4-H groups for their help at the recycling drop- offs in Raymond and St. Isidore School in Farmersville on Saturdays, and decided to continue funding this activity for these two 4-H groups. 4. Property, Casualty and Workers Compensation Insurance: Durbin reported that the committee approved the quote of $337,721 for the Property, Casualty and Workers Compensation Insurance and $17,771 for the Regional Office of Education Insurance, with 60% being paid by Christian County and 40% to be paid by Montgomery County. Motion by Durbin, second by Helgen to approve the quote of $337,721 for the Property, Casualty and Workers Compensation Insurance and paying 40% of Regional Office of Education Insurance of $17,771. All in favor, motion carried. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Health Insurance: Downs reported that the current County Employee Health Insurance Cafeteria plan will expire on December 31st, 2002. The Personnel committee will be meeting with Insurance Representative Ed Schweig to research potential reductions in insurance costs. 2. Union Negotiations: The next Union Negotiations with the Jailer/Dispatchers Union will be held on November 20th, 2002 at 6:00 PM. The next Personnel Committee Meeting will be held on Friday, November 22nd, 2002 at 8:00 AM in the County Board room. Union Negotiations will begin with the Highway Department on November 22nd, 2002 following the Personnel meeting. Downs reported that no problems are anticipated with upcoming union negotiations. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Cleaning Bids: Painter reported that the committee opened two bids for the cleaning services at the New Courthouse and Jail and also reviewed the possibility of having a county employee doing the cleaning. The committee decided to table the decision until they have further information. 2. Security Update: Wareham Security has installed the Panic Buttons in the Historic Courthouse and the company will meet soon with Chris Daniels, Bill Purcell and Lloyd Meyer to go over procedures for the Panic Buttons. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Ambulance Call Report: A summary of monthly operations for September 2002 is as follows: Total calls: 358; Total amount billed: $69,530.75; Total amount collected: $20,851.11. A summary of monthly operations for October is as follows: Total calls: 368; Total amount billed: $68,797.25; Total amount collected: $74,171.20. 2. Ambulance Office Software: Jagodzinski reported that the billing software which was to be installed by December, 2001is still incomplete. Due to a verbal contract and the amount of work not completed, the county is not liable for work received. Network Administrator Bill Purcell located software required to complete the project for $585.00, and the committee plans to finalize the installation using this software. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by temporary committee chairman Dennis Jagodzinski as follows: 1. Route 66: Jagodzinski stated that the committee looked at the Feasibility Study on the Illinois Route 66 Bike Trail and decided that although it is a good project, they feel that the county is in no position to contribute financially to the project at this time. 2. Assessment District Resolution #02-52: Chief Assessing Officer Julia Kiefer reported that East Fork Township had rejected the Township Assessment realignment that Kiefer made last June according to the 2000 Census totals. Dean Fuller of East Fork Township notified Kiefer last week that they do not want to take Grisham and Walshville Townships into their assessment district. Since East Fork Township rejected the new realignment, the decision falls to the County Board to combine East Fork, Grisham and Walshville as an assessment district. Motion by Jagodzinski, second by Ogden to pass Assessment District Resolution #02-52 to combine East Fork, Grisham and Walshville Townships. All in favor, motion carried. (See Resolution Book 3, page 255). APPROVAL OF 7 COMMITTEE REPORTS: Motion by Branum, second by Durbin to approve the committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: Chairman Havera acknowledged Board Members Dale White, Jamee Dunn and Joe Cordani who would not be returning in December 2002 as the new County Board term begins. County Board member Glenn Painter Chairman of Building and Grounds Committee was recognized for his service to the Montgomery County Board for the last 31 years. ANNOUNCEMENTS: The County Employee Christmas Party will be held on Saturday, December 14th, 2002 in the Hillsboro Moose Lodge. County will pay dinners for employees and County Board members. There is an additional $10.00 fee for a spouse or guest. SCHEDULE CHANGES: The Personnel Committee will meet on Wednesday, November 20th, 2002 at 6:00 PM in the PBC meeting room with the Jailer/Dispatchers Union for the purpose of Union Negotiations. The Personnel Committee will meet on Friday, November 22nd, 2002 at 8:00 AM in the County Board room for the regular monthly meeting, instead of Thursday, November 21st, 2002. Immediately following the Personnel Committee meeting they will meet with the Highway Department Union Representatives to begin Union Negotiations. The County Board will have a Re-Organizational Meeting on December 2nd, 2002, at 8:30 AM in the Historic Courthouse. The Motor Fuel Tax Letting for 2003 County and Various Road Districts will be on Tuesday, December 17th, 2002 at 9:30 AM at the Highway Department. APPOINTMENTS: Motion by Hampton, second by Webb to appoint Randall Riemann as Commissioner for Pitman-Zanesville #2 County Zone #33, Drainage District for a term of 3 years. All in favor, motion carried. Motion by Webb, second by Ogden to appoint Mark Meisner as Commissioner for Pitman-Zanesville #2 County Zone #33, Drainage District for a term of 2 years. All in favor, motion carried. Motion by Webb, second by Hampton to appoint Gregory Weitekamp as Commissioner for Pitman-Zanesville #2 County Zone #33, Drainage District for a term of 1 year. All in favor, motion carried. Motion by Jagodzinski, second by Durbin to re-appoint Tom Rogers to the Emergency Telephone System Board for a 4 year term which will expire on November 30th, 2006. All in favor, motion carried. Motion by Branum, second by Downs to appoint G. Martin Dawson and David Carey as trustees to the Nokomis Area Fire Protection District with terms to be determined later. All in favor, motion carried. Motion by Aumann, second by Jagodzinski to re-appoint Julia Kiefer as Montgomery County’s Chief County Assessment Officer for a term of 4 years to expire on November 30th, 2006. All in favor, motion carried. PAY BILLS: Motion by Sielschott, second by Ogden to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable book for FY 2004. ADJOURN: Until the Re-Organizational Meeting on Monday, December 2nd, 2002 at 8:30 AM. The regular County Board meeting will be on Tuesday, December 10th, 2002 at 8:30 AM. Motion by Branum, second by Painter to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:50 AM.