January 8th, 2002

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, January 8th, 2002 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, January 8th, 2002 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Member Absent: Dennis Jagodzinski. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Ogden to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Painter to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, December 11th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- report was presented. 2. County Treasurer’s Report ---- Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- Sandy Leitheiser was present for questions, and reported upcoming General Primary Election dates. 4. Sheriff’s Report ---- Jim Vazzi was present for questions and reported that 3 bids were submitted for the Security System at the Courthouse Complex. 5. Health Department Report---- Mark Dugger was present for questions. 6. T.B. Department Report ---- report was presented. 7. Public Defender’s Report---- report was presented. 8. Probation Office Report----Lyn Lanter was present for questions and thanked the Board for their cooperation during 3-D Month. Lanter also stated that the Luminaria Display in December was a success with approximately 65 people attending the Historic Courthouse ceremony. 9. 911 Report ----Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Bob Durbin, second by Joe Cordani to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Resolution #01-02: A Resolution to Appropriate an Amount of $966.27 for 961 B-CA, Walshville R.D., 50%-50% project: Montgomery County’s share = .5 ($483.14). Motion by Bonnie Branum, second by Nelson Aumann. All in favor, motion carried. (See Resolution Book 3, pages 85-86). 2. Highway Report: Material Letting dates will be held on Wednesday, January 9th, and January 23rd, 2002 at 9:30 AM at the County Highway Building. Chairman Branum also reported on the bridge repairs underway. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Litchfield Temporary Construction Easement: Chairman Sielschott reported that the City of Litchfield has asked for a Construction Easement. A temporary easement for parking construction equipment which will be used to modify a drainage ditch. Motion by Bill Sielschott, second by Dave Jackson to approve the Temporary Construction Easement. All in favor, motion carried. (See Resolution Book 3, pages 87-90). 2. Resolution# 02-01: Authorize to execute a deed of conveyance of the County’s interest in parcel #06-000-836-00 in the Village of Panama. Motion by Bill Sielschott, second by Joe Cordani. All in favor, motion carried. (See Resolution Book 3, pages 91-92). 3. Resolution# 02-02: Authorize to execute a deed of conveyance of the County’s interest in parcel #11-201-772-04 in the City of Litchfield. Motion by Bill Sielschott, second by Bonnie Branum. All in favor, motion carried. (See Resolution Book 3, page 93). 4. Senior Citizen Center Funding: Sielschott reported that Montgomery County Senior Citizen Center has asked for permission to put a resolution on the General Primary Election ballot that would allow Montgomery County to levy and collect a tax not to exceed .025% of the equalized assessed valuation for the purpose of providing social services for senior citizens. Motion by Bill Sielschott, second by Don Petty for approval of Resolution #02-03, which places this public question on the General Primary Election ballot. All in favor, motion carried. (See Resolution Book 3, page 94). 5. Retirement Program – Insurance: Chairman Sielschott stated that the County is looking into a policy for a Retiree Cash Payment Option Program to reduce county health insurance costs and provide retirement incentives for county employees. Helgen stated a concern for the county’s self-insurance plan, which could jeopardize county funds if employee usage increases. Chairman Havera responded that the county is “ahead of the game” with its self-insurance plan, in comparison to a traditional insurance plan. Havara also stated that with proper management this option is more cost-effective to the county, and offers affordable, high quality insurance to the employees. If however, cost escalated to a point that the plan was not cost effective, the County would be able to get out of the self-insurance plan and have the ability to shop around with a higher participation rate. 6. Coal Rights: Sielschott reported that Montgomery County currently owns coal rights given back from Chevron and Exxon Corporations that entail about 160,000 acres in over 900 parcels, and stated that since the Clean Air Act Deregulation, two coal companies have expressed interest and are considering Montgomery County coal for future projects. The Finance Committee will keep the Board informed, as more information is known. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Election Updates: Chairman Durbin reported that new voter I.D. cards will be issued prior to the fall General Election and Clerk Leitheiser will conduct a media blitz for the General Primary Election this spring to inform voters of re-districting changes. County Clerk Leitheiser will also conduct training sessions prior to the General Primary Election to educate Election Judges about re-districting changes. 2. Recycling Center Update: Durbin reported that the walls and heating system for the Hillsboro Recycling Center have been completed. In Irving, the Continuing Recovery Center wants to establish a manned drop off area and help at the Recycling Center in Hillsboro two days a week. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Personnel Manual Reviewed: Chairman Downs reported that revisions were discussed and the Personnel Manual will be re-typed and reviewed at the next Committee meeting, and should be ready to vote on at next month’s Board meeting. 2. Circuit Clerk Union Negotiations: Downs reported that the Personnel Committee met on December 20th, 2001 for the purpose of Union Negotiations. Motion by John Downs, second by Nelson Aumann to go into Executive Session at 9:05 AM. All in favor, motion carried. Motion by John Downs, second by Bonnie Branum to return to the Full Board Meeting at 9:36 AM. All in favor, motion carried. Motion by John Downs, second by Dave Jackson to approve the Union Contract with employees of the Circuit Clerk’s Office. A roll call vote was taken. 19 voted yes, 1 voted no (Nelson Aumann), and 1 member absent (Dennis Jagodzinski). Motion carried. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. New Air Conditioner: Chairman Painter reported that the Committee accepted the low bid of $2,904.03 for a new air conditioning unit for the Computer Server room. 2. Bottled Water: Painter reported that the Committee discussed the use of bottled water in the County Buildings, and that the Committee decided that the County would no longer purchase or pay for bottled water. Any water purchased after the date of January 15th, 2002 will not be paid for by County funds. ESDA/AMBULANCE COMMITTEE REPORT: Given by Member Ron Deabenderfer in Chairman Dennis Jagodzinski’s absence as follows: 1. Director Adams Report: Member Ron Deabenderfer reported that Director Larry Adams is looking into a collections agreement with Creditors Service Bureau of Springfield, Illinois for unpaid ambulance bills. 2. Ambulance Call Report: Deabenderfer reported that a summary of monthly operations for December 2001 is as follows: Total ambulance calls: 294; Total amount billed was $59,477.75; Total amount collected: $42,841.98. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. County Web Site Update: Chairman Cordani reported that the County Web Site is very near completion and that Richard Slepicka is working with some remaining offices to add their information. Cordani stated that Slepicka demonstrated the Web Site at the last Full Board meeting and reaffirmed that it will be a good economic development tool for the County. 2. Committee Project: Cordani reported that at the next meeting of the Economic Development Committee will look into starting new projects from their priority list, and will report on those projects at the next board meeting. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Bill Sielschott, second by Glenn Painter to approve the committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: 1. County Board Chairman Mike Havera reported that he received a letter from the Illinois Historic Preservation Agency to notify the County Board that Route 66 from Litchfield, IL to Mount Olive, IL was entered in the National Register of Historic Places on November 29th, 2001. UPCOMING MEETINGS/SCHEDULE CHANGES: There will be a tour of the AmerenCIPS Plant for the Coordinating and Economic Development Committees on January 22nd, 2002 at 11:30 AM. The Road and Bridge Material Lettings will be held on Wednesday, January 9th , 2002 and Wednesday, January 23rd, 2002 at 9:30 AM at the County Highway Building. Motion by Bob Durbin, second by John Downs to pay all approved bills. All in favor, motion carried. For an itemized listing of bills paid, refer to Accounts Payable Book for FY 2002. ADJOURN: Motion by Roger Myers, second by Keith Horn to adjourn the meeting until the next regular County Board meeting held on Tuesday, February 12th, 2002 at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:45 AM.