February 12, 2002

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, February 12, 2002 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, February 12, 2002 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Bonnie Branum, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Member Absent: Joe Cordani. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by John Downs, second by Dale Ogden to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Dale White, second by Don Petty to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, January 8th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- Mary Webb was present for questions and informed members about Illinois Statute 705 ILCS 105/27.1U3 which provides for a $36.00 Administrative Fee for Child Support. 2. County Treasurer’s Report ---- Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- Sandy Leitheiser was present for questions and reported that the deadline date for Voter Registration is February 19th, 2002. The Office of the County Clerk will also be open Saturday, February 16th, 2002 from 9:00 AM until 12:00 PM for voter registration services. 4. Sheriff’s Report ---- Jim Vazzi was present for questions. 5. Health Department Report---- Mark Dugger was present for questions. 6. T.B. Department Report ---- Kathy Tapley was present for questions. 7. Public Defender’s Report was given. 8. Probation Office Report----Lyn Lanter was present for questions. 9. 911 Report ----Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Nelson Aumann, second by Bob Durbin to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Resolution #02-02: A Resolution to appropriate an amount of $6,500.00 for 962 B-Ca, Location A; C.H. #6 (Witt South), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($6,500.00). Motion by Bonnie Branum, second by Bob Durbin. All in favor, motion carried. (See Resolution Book 3, pages 95-96). 2. Resolution #03-02: A Resolution to appropriate an amount of $10,000.00 for 962 B-CA, Location B; C.H. #7 (Nokomis-Fillmore Road), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($10,000.00). Motion by Bob Durbin, second by Bonnie Branum. All in favor, motion carried. (See Resolution Book 3, pages 97-98). 3. Resolution #04-02: A Resolution to appropriate an amount of $2,500.00 for 963 B-CA, Location A (Sec. 19); Grisham R.D., 50% - 50% Project; Montgomery County’s Share = .5 ($1,250.00). Motion by Dennis Jagodzinski, second by Dave Jackson. All in favor, motion carried. (See Resolution Book 3, pages 99-100). 4. Resolution #05-02: A Resolution to appropriate an amount of $2,500.00 for 963 B-CA, Location B (Sec. 7); Grisham R.D., 50%-50% Project; Montgomery County’s Share = .5 ($1,250.00). Motion by Frank Komor, second by Dale White. All in favor, motion carried. (See Resolution Book 3, pages 101-102). 5. Resolution #06-02: A Resolution to appropriate an amount of $4,000.00 for 964 B-CA, Location A (Sec. 28); Hillsboro R.D., 50%-50% Project; Montgomery County’s Share = .5 ($2,000.00). Motion by Dennis Jagodzinski, second by Roger Myers. All in favor, motion carried. (See Resolution Book 3, pages 103-104). 6. Resolution #07-02: A Resolution to appropriate an amount of $3,000.00 for 964 B-CA, Location B (Sec. 28); Hillsboro R.D., 50%-50% Project; Montgomery County’s Share = .5 ($1,500.00). Motion by Roger Myers, second by Dennis Jagodzinski. All in favor, motion carried. (See Resolution Book 3, pages 105-106). 7. Resolution #08-02: A Resolution to appropriate an amount of $7,500.00 for 965 B-CA, (Sec. 34); Irving R.D., 50%-50% Project; Montgomery County’s Share = .5 ($3,750.00). Motion by Bob Durbin, second by Charles Hampton. All in favor, motion carried. (See Resolution Book 3, pages 107-108). 8. Resolution #09-02: A Resolution to appropriate an amount of $6,000.00 for 966 B-CA, (Sec. 11); Walshville R.D., 50%-50% Project; Montgomery County’s Share = .5 ($3,000.00). Motion by Frank Komor, second by Keith Horn. All in favor, motion carried. (See Resolution Book 3, pages 109-110). 9. Resolution #10-02: A Resolution to appropriate an amount of $3,000.00 for 967 B-CA, (Sec. 26); Witt R.D., 50%-50% Project; Montgomery County’s Share = .5 ($1,500.00). Motion by Bonnie Branum, second by Bob Durbin. All in favor, motion carried. (See Resolution Book 3, pages 111-112). 10. Resolution #11-02: A Resolution to appropriate an amount of $1,913.44 for 968 B-CA, Location A (Sec. 30), D (Sec. 29); E (Sec. 24), F (Sec. 15), G (Sec. 15), H (Sec. 13), I (Sec. 5) & J (Sec. 3); Audubon R.D., 4% Engineering Only – Montgomery County’s Share = 0% - Just Reimbursement for ½ of Engineering. Motion by Dale White, second by Nelson Aumann. All in favor, motion carried. (See Resolution Book 3, pages 113-114). 11. Preliminary Engineering Services Agreement: A Preliminary Engineering Services Agreement for Honey Bend Railroad Crossing Improvement (North Litchfield and Zanesville Township), T.R.149 & 76-B with Cummins Engineering Corporation was presented. Motion by Dave Webb, second by Dave Jackson to accept the Engineering Agreement with Cummins Engineering Corporation. All in favor, motion carried. (See Resolution Book 3, pages 115-119). 12. Safety Committee Meeting: Chairman Branum reported that a safety committee meeting will be held on February 19th, 2002 at 2:30 PM in the County Highway Building. 13. Pipe Culvert Letting: Chairman Branum reported that a Pipe Culvert Letting will be held on Friday, March 1st, 2002 at 8:00 AM in the County Highway Building. 14. Chip Spreader: Chairman Branum reported that the Committee gave approval to purchase a used Chip Spreader at a cost of $40,600.00. 15. Bottled Water: Chairman Branum stated that the Committee will follow the recommendations of the Buildings and Grounds Committee and will not be purchasing bottled water at the County Highway Department. 16. Highway Department Machinery: The Committee unanimously passed a motion that County Highway Equipment used for purposes other than County Roads must have prior approval from the Road and Bridge Committee, and that authorized equipment users must also pay a rental fee to the county. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Coal Rights: Chairman Sielschott reported on Lease Option Agreements that have been received from two coal companies that are interested in exploring coal rights owned by the county. State’s Attorney Jim Roberts is reviewing these Lease Option agreements. 2. Health Insurance: Sielschott stated that the committee is still working on a retiree insurance incentive package and that it could be ready for review next month. 3. Four Elected Officials: Chairman Sielschott affirmed that salaries for the Sheriff, Circuit Clerk, County Clerk, and Treasurer are being reviewed, with salaries due to receive board approval at the May 2002 meeting. Treasurer Ron Jenkins has completed a survey of other counties of similar size, which will be reviewed at the next Finance Committee meeting. 4. Sale of Property in Litchfield: The City of Litchfield is interested in purchasing property on Douglas Street in Litchfield that was sold for Delinquent Taxes. If approved, Litchfield will accept the residential property and pay the trustee fees of $265.00. Motion by Bill Sielschott, second by Ed Helgen to approve the sale of property on Douglas St. in Litchfield to the City of Litchfield for $265.00. All in favor, motion carried. 5. County Mileage: Chairman Sielschott stated that in keeping with County Board policy to maintain mileage reimbursement rates equivalent to Federal Mileage Rates, as of February 13th, 2002 county mileage reimbursement will increase from .34 cents to .36 cents a mile. 6. Special Meeting: The Finance Committee will meet on Wednesday, February 27th, 2002 at 8:00 AM in the County Board Room of the Historic Courthouse in Hillsboro to discuss the Coal Rights issue. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Recycling Update: Chairman Durbin reported that new permanent recycling drop-off facilities are being considered in Irving, Raymond, Farmersville and Nokomis. The drop-off area in Irving would be placed at the Continuing Recovery Center with assistance from the Center’s residents and the Village of Irving. 2. Lease Agreement: The Committee is currently reviewing the 20-year lease agreement for the Hillsboro and Litchfield recycling facilities. 3. Railroad Crossings: Chairman Durbin stated that the Union Pacific Railroad Crossings are still very dangerous and in need of repair. He plans to work with State’s Attorney Roberts to create a petition for county residents to sign and it will be presented to the Union Pacific Railroad. 4. UCCI: UCCI Legislation Day is in Springfield at the Renaissance Hotel on April 2nd, 2002. Any board member wanting to attend should sign up in Chris Daniels’ office by March 20th, 2002. PERSONNEL COMMITTEE REPORT: Given by Committee Member Dave Jackson as follows: 1. Internet Use Policy: The Committee gave the approval to insert the Internet Use Policy into the Personnel Manual. The Policy was approved by the County Board in October, 2001. 2. Circuit Clerk’s Union Contract: Dave Jackson reported that the employees of the Circuit Clerk’s Union voted and approved the final contract. A final draft has been signed, approved, and filed with the County Clerk’s Office. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Postage Machines: Chairman Glenn Painter reported on the new Postage Meters needed. Due to a recent law, the Postage Machines will need to be filled with postage electronically by phone or via modem and the local Post Office will no longer be allowed to replenish these meters. A survey was issued to all office holders regarding the use of postage machines and three proposals from postage machine vendors were received. This issue is tabled until the next Committee meeting in March to allow more research to be done on the proposals. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Ambulance Call Report: A summary of monthly operations for January 2002 is as follows: Total calls: 349; Total amount billed: $74,356.75; Total amount collected: $41,858.68. 2. Director Adams’ Report: Chairman Jagodzinski reported that Network Administrator Bill Purcell is near completion on the new Ambulance Billing Software system. Director Adams has been attending training and meetings with LEPC. The new weather upgraded system for 911 is in place and working very well. 3. Billing Collections: Billing Collections for Ambulance Services are tabled until the new software system is in place and working successfully. 4. April Meeting: The ESDA/Ambulance meeting on April 2nd, 2002 has been switched to Monday, April 8th, 2002 due to the UCCI Meeting in Springfield on that day. 5. Security Issues: Chairman Jagodzinski stated that the security issues in the Courthouse are still being addressed, and a meeting with Wareham’s Security Company has been scheduled to gain their professional input. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Member Dave Webb as follows: 1. Chamber of Commerce: Webb reported that at the last Committee meeting, representatives from the Chamber of Commerce organizations of Hillsboro and Litchfield made recruitment presentations to the Committee. Webb stated that while the Committee appreciates the offer, the committee felt that the role of the County Board is to support economic development issues without becoming dues-paying members of these organizations. 2. Wellness Center: Webb reported that former Litchfield mayor Bill Cornman approached the Committee regarding plans for a Wellness Center in Montgomery County, which could include Illinois First funding. The Committee will speak with State Senator Demuzio and State Representative Hannig about funding for this project. 3. Resource Conservation and Development Council: Webb reported that C.J. Liddell and David Rahe addressed the Committee regarding the Resource Conservation and Development Council, a newly implemented organization funded by the U.S.D.A. Participation requires the County Board to designate a Montgomery County representative who would meet with representatives from Macoupin, Jersey, Greene, Scott, and Morgan counties to organize a Steering Committee whose goal would be to provide assistance in facilitating State and Federal funding for Economic Development Projects. County Board Chairman Mike Havera appointed HWE Committee Chairman Bob Durbin to represent Montgomery County on the R.C. & D. Council Steering Committee. 4. Water Company Easements: Webb reported that the Committee has given approval to defer the $15.00 recording fees owed to the county for recording Phase II Easements. As in Phase I, the fees will be paid to the County Clerk’s Office from the Economic Development Fund at the time of recording and this fund will be reimbursed when water company grant funding becomes available. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Frank Komor, second by Keith Horn to approve the 7 committee reports. All in favor, motion carried. ANNOUNCEMENTS: Chairman Havera reported that the West Central Planning Committee has waived the 2002 dues in the amount of $6,146.00. This money has already been budgeted for this year, but will not have to be spent. SCHEDULE CHANGES: The regular ESDA/Ambulance Committee Meeting for April has been changed from Tuesday, April 2nd, 2002 to Monday, April 8th, 2002 at 2:30 PM. The meeting will still be held at the same location, at the ESDA Office in the Courthouse Complex. A Special Finance Committee Meeting will be held on Wednesday, February 27th, 2002 at 8:00 AM in the County Board Room. The purpose of the meeting will be to discuss Coal Rights. APPOINTMENTS: County Board Chairman Mike Havera appointed HWE Committee Chairman Bob Durbin to the Resource Conservation and Development Steering Committee. CONCERNED CITIZEN: As a concerned citizen, C.F. Marley of Audubon Township congratulated the Board Members on the hard work they have been doing for the County. He also, expressed a concern for the financial hardships the County may endure in the future and stated the necessity for strong, dedicated local government. PAY BILLS: Motion by John Downs, second by Bill Sielschott to pay all approved bills. All in favor, motion carried. For an itemized listing of bills paid, refer to the Accounts Payable Book for FY 2002. ADJOURN: Until the March 12th, 2002 meeting at 8:30 AM. Motion by Glenn Painter, second by Roger Myers to adjourn the Full County Board Meeting. All in favor, motion carried. Meeting adjourned at 9:20 AM.