December 10th, 2002

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Montgomery County Board Minutes For TUESDAY, December 10th, 2002 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, December 10th, 2002 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, John Downs, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Glenn Painter, Don Petty, Mike Plunkett, William Sielschott, David Webb. Members Absent: Dale Ogden Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Myers, second by Painter to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Sielschott, second by Downs to approve the Minutes of the Previous Adjourned County Board Meeting held on Tuesday, November 12th, 2002. All in favor, motion carried. Approval of Minutes of Re-organizational Board Meeting: Motion by Aumann, second by Jackson to approve the Minutes of the Re-organizational Board Meeting held on Monday, December 2nd, 2002. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions. 2. County Treasurer’s Report – was given. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – Mark Dugger was present for questions and reported on the Health Department’s new building addition. The Open House has been pushed back to February 11th, 2003 at 11:00 AM where there will be a half hour presentation. Dugger also reported on the Three Phase Homeland Security plan to immunize County Health Care Personnel against Small Pox on a voluntary basis. 6. T.B. Department Report – Kathy Tapley was present for questions and reported a correction to the written T.B. Report to add two deaths on the T.B. Report which were not T.B. related. 7. Public Defender’s Report – was given. 8. Probation Office Report – Banee Ulrici was present for questions and reminded the board that December is Drunk & Drugged Driver Prevention Month, and the office is implementing several public awareness programs. 9. 911 Report –was given. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Durbin, second by Aumann to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE REPORT: Given by Chairman Mike Havera as follows: 1. Coordinating Committee: Chairman Havera read a letter from David Anderson from the Illinois Environmental Protection Agency regarding the Household Hazardous Waste Drive which was collected on October 19th, 2002 in Nokomis. Havera stated that the IEPA’s cost of this collection was nearly $30,000 and that the collection drive was a success with over sixty 55 gallon drums filled with Household Hazardous Waste dropped off by the public. 2. Rules Committee Report: Chairman Jagodzinski reported that the Rules Committee met on Saturday, December 7th, 2002 to discuss revisions to the Montgomery County Rules of Order. Number 9 was revised to read: The County Board Meetings for the Months of September and October shall Recess rather than Adjourn at their conclusion, pending the approval of the next fiscal year budget. Number 19 was revised to read: There shall be (8) standing committees on the County Board which will include the Coordinating Committee that was established in 1998. Number 28 was revised to read: Any vacancy in the County Board Chairmanship shall be filled by the Vice Chairman of the County Board, who shall be appointed by the Chairman: Motion by Jagodzinski, second by Ed Helgen to accept the recommended changes to the Rules of Order of the County Board. All in favor, motion carried. Chairman Havera dissolved the Rules Committee. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Audit for Motor Fuel Tax: Chairman Branum stated that the County Highway Department’s 2001 Audit for the Motor Fuel Tax is now on display at the Highway Department and County Clerk’s Office. 2. Guardrail Issue: County Highway Engineer Amy McNeal was called by Walshville Mayor Darlene Sykes concerning a problem curve in Walshville, where several accidents have occurred. The Village wants to purchase and install a guardrail, but the Highway Department would rather install high intensity lights that will warn people to slow down. Discussion is continuing. 3. Barnett Resurfacing Project: Branum stated that McNeal is trying to get the Barnett Road upgraded to 80,000 lbs. Paperwork will be submitted to apply for some M.F.T. Funds. 4. Union Proposals: Branum reported that the Committee discussed the New Union Contract Proposals that were submitted last week to the County Board Personnel Committee. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Conflict Public Defenders: Sielschott reported that the Committee discussed the Conflict Public Defenders’ Contract. 2. Amend Fiscal Year 2003 Budget: Chairman Sielschott stated that after a Truth in Taxation Public Hearing was held Monday morning before the regular Finance Committee Meeting, the Committee amended the Fiscal Year 2003 Budget in the amount of $76,250.00 to reflect the Senior Citizen Levy. Motion by Sielschott, second by Plunkett to Amend the Fiscal Year 2003 Budget in the amount of $76,250.00 to reflect the Senior Citizen Levy. Roll Call Vote: Yes 20, No 0, Absent 1. Motion carried. 3. Approve New Levy – Senior Citizen Social Services: Sielschott reported that the Committee recommended the approval of the New Senior Citizen Social Services Levy in the amount of $76,250.00. County Clerk Sandy Leitheiser read the Resolution. Motion by Sielschott, second by Downs to approve the New Senior Citizen Social Services Levy in the amount of $76,250.00. All in favor, motion carried. (See Resolution Book 3, page 257). 4. Amended Fiscal Year 2003 Financial Appropriation Ordinance: Sielschott reported that the Fiscal Year 2003 Financial Appropriation Ordinance now needs to be amended. Clerk Leitheiser read the Amended Ordinance. Motion by Sielschott, second by Hampton to Amend the Fiscal Year 2003 Financial Appropriation Ordinance. All in favor, motion carried. (See Resolution Book 3, page 258). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Elections Polling Location: Chairman Durbin reported that County Clerk Sandy Leitheiser was informed of concerns on a few polling place locations that have problems. Durbin reported that East Fork II polling location at the Donnellson Fire Department had diesel fumes from the fire trucks, a gas smell, broken windows and heating problems at the November 5th, 2002 Election. Durbin stated that he and Leitheiser will check out other locations for this polling place. 2. Abandoned Cemeteries: Durbin reported that Probation Officer Banee Ulrici has offered Community Service Workers to help clean up abandoned cemeteries. There are currently 12 abandoned cemeteries on the list for cleanup this spring. Durbin stated that he will help supervise these workers to get the cemeteries cleaned up. Durbin stated that he had discussed with Health Department Director Dugger the possibility of using the Health Department’s Van to transport the Community Service Workers to the cemetery locations. 3. Animal Control: Durbin stated that there has been an on going problem with two packs of dogs in the rural Irving area running loose, approximately 35 to 40 dogs. Stacy Ballard from the Department of Agriculture was called in to investigate the owner of the dogs. Chris Daniels stated that Ballard had gone to the owner’s property on Friday, but the owner was not at home. Ballard had a list of concerns to discuss with the owner and will advise Daniels after further investigation. 4. Recycling Update: Durbin reported that recycling materials were up over 20% from last year. Daniels will have final figures for the Fiscal Year 2002 recycling revenues and weights at the January meeting. Durbin read a Proclamation from the President of the United States naming November 15th, 2002 as America Recycles Day. Bill Gonet, Solid Waste Inspector and Tim Ondrey, Recycling Supervisor were both presented with plaques from Chairman Durbin, with Gonet receiving a certificate from the Illinois Emergency Management Agency for completing a course on Debris Management and Ondrey received a certificate from the Solid Waste Association of North America for successfully completing a course and exam certifying him as a Recycling Manager beginning June 13th, 2002 through June 13th, 2005. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Holiday Schedule: Chairman Downs reported that the committee reviewed the 2003 Holiday Schedule as handed down from the Chief Judge’s Office. The Personnel Committee recommended that the day after Christmas, Friday, December 26th, 2003 be added to the 2003 Holiday Schedule. Motion by Downs, second by Branum to approve the 2003 Holiday Schedule as presented. All in favor, motion carried. (See Resolution Book 3, page 259). 2. Union Contracts: Downs stated that the committee is waiting on a typed revision of the new contract from the Union Representatives for the Jailers/Dispatchers Union. Coordinator Daniels stated that the revisions have just been received, and would be provided to Committee Chairman Downs after the meeting. 3. Employee Health Insurance: Downs reported that the committee is working with a couple of insurance companies to obtain different scenarios to work up employee health insurance premiums for 2003, and that no coverage changes should occur, just possibly the insurance carrier. 4. Highway Department Union Contract: The Committee reviewed the Highway Department’s Union Contract Proposals. The next meeting will be on Monday, December 16th, 2002 at 9:00 AM in the PBC room. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Cleaning Services: Chairman Painter reported that the cleaning bids received last month for the Courthouse Complex and Jail have been rejected and the Committee will re-bid the cleaning service and discuss this at the next month’s meeting. 2. County Farm: Painter stated that Jason Anderson addressed the committee regarding his contract that expires in December 2003. Anderson asked for a four year extension to bring the present total on the lease for the County Farm to a total of five years. Motion by Painter, second by Bone to approve the four year extension for the lease of the County Farm to Jason Anderson which will expire December 1st, 2007. All in favor, motion carried. 3. HVAC Maintenance Agreement: The committee approved a two year maintenance agreement for $3,858 with Johnson Controls for the Computerized Heating and Cooling System at the New Courthouse and recommended this to the Board. Motion by Painter, second by Petty to approve the two year maintenance agreement of $3,858 with Johnson Controls for the Computerized Heating and Cooling System at the New Courthouse. All in favor, motion carried. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Ambulance Call Report: A summary of monthly operations for November 2002 is as follows: Total calls: 274; Total amount billed: $54,101.00; Total amount collected: $44,287.86. 2. ESDA Director Position: Chairman Jagodzinski reported that on November 21st, 2002, he had received a letter of Resignation from ESDA Director Larry Adams. The Committee has advertised for the ESDA position, and the Personnel and ESDA Committees will meet on Monday, December 16th, 2002 at 6:00 PM to review the applications. 3. Other ESDA Business: Jagodzinski also reported that he has been advised of a conflict between the Litchfield Fire Department and the City of Litchfield, and the committee is observing the situation at this time. Member Don Petty questioned Jagodzinski about emergency response procedures that were followed on the evening of his son’s death, and Jagodzinski assured him that he would look into the matter and advise him of his findings. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Web Site: Chairman Plunkett stated that the committee discussed the occasional maintenance of the County Web Site for elections, annual county events, yearly calendar changes and board member changes. The committee will ask Richard Slepicka to attend next month’s meeting to give suggestions on maintaining the County Web Site. 2. Enterprise Zone: Plunkett reported that because of demographics, Coffeen needed to be omitted from the Enterprise Zone Ordinance and Intergovernmental Agreement at the present time. Ameren CIPS should be the only entity listed on the application to DCCA, and Coffeen will need to be captured in the Enterprise Zone at a later date. Havera stated that he will ask that an Enterprise Zone meeting be held in February to recommend Coffeen be added to the Enterprise Zone. Motion by Plunkett, second by Durbin to approve the amended Enterprise Zone Ordinance and Intergovernmental Agreement for Ameren CIPS. All in favor, motion carried. (See Resolution Book 3, pages 260-263). APPROVAL OF 8 COMMITTEE REPORTS: Motion by Painter, second by Aumann to approve the 8 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: 1. Havera stated that he had received a newsletter from Bruce Harris and Associates that outlined their most recent G.I.S. Contracts with Illinois counties and municipalities. After reading the list, Havera stated that “Montgomery County was in good company” by awarding our G.I.S. project to Bruce Harris and Associates. ANNOUNCEMENTS: The County Employee Christmas Party will be held on Saturday, December 14th, 2002 at the Hillsboro Moose Lodge beginning at 5:00 PM. SCHEDULE CHANGES: 1. Personnel Committee: This committee will meet on Monday, December 16th, 2002 at 9:00 AM in the PBC meeting room for the purpose of Union Negotiations with the Highway Department. The regular personnel committee meeting will be held on Thursday, December 19th, 2002 at 8:00 AM in the County Board Room. 2. Road & Bridge Committee: The Highway Department will be having their Material Letting for 2003 on Thursday, December 19th, 2002 at 9:30 AM at the Highway Department. 3. Coordinating Committee: The Coordinating Committee will meet on Wednesday, December 18th, 2002 at 6:00 PM in the County Board Room. APPOINTMENTS: Motion by Downs, second by Jagodzinski to appoint Mike Plunkett to the Workforce Investment Board to replace Joe Cordani. All in favor, motion carried. Chairman Havera wished all those in attendance and their families a Merry Christmas and Happy New Year. PAY BILLS: Motion by Blankenship, second by Komor to pay all approved bills. All in favor, motion carried. For a complete list of bills paid, refer to the Accounts Payable Book for FY 2003. ADJOURN: Until the Regular Monthly Meeting on Tuesday, January 14th, 2003 at 8:30 AM. Motion by Myers, second by Helgen to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:30 AM.