May 14th, 2002

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Montgomery County Board Minutes For TUESDAY, May 14th, 2002 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, May 14th, 2002 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Members Absent: Jamee Dunn and Dennis Jagodzinski. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by John Downs, second by Bill Sielschott to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Roger Myers, second by Glenn Painter to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, April 9th, 2002. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report –report was given. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – report was given. 8. Probation Office Report - report was given. APPROVAL OF 8 ITEMS ON THE CONSENT AGENDA: Motion by Joe Cordani, second by Dale Ogden to approve the 8 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE: Given by Chairman Bonnie Branum as follows: 1. Resolution #13-02: A Resolution to appropriate an amount of approximately $5,655.00 for a Joint Resolution Project between Christian and Montgomery County to construct improvements to a bridge and approaches on TR 2A located on the County line between the Counties. Motion by Dale White, second by Bonnie Branum. All in favor, motion carried. (See Resolution Book 3, page 142). 2. Surveying Classes: Chairman Branum stated that training classes for Surveying are open to anyone who wishes to attend, however two workers with the most seniority were allowed to participate in the first training sessions and more staff will participate the next time the class is offered. 3. Seasonal Maintainer: Bill Ellinger was hired for Seasonal Maintainer on May 15, 2002 and Eric Webb was also hired to start on May 22nd, 2002. Three individuals were also hired as summer help - Megan Tuggle, Ty Goad, and Jason Arndt, and they will be starting soon. 4. Air Conditioning Unit: The committee is considering installing one large air conditioning unit to replace the other two smaller units, and potential vendors have been contacted for cost estimates. 5. Engineer’s Hours: County Highway Engineer Amy McNeal stated to the committee that her hours of work are from 8:30 AM to 4:00 PM. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Resolution #02-08: Ordinance Authorizing Lease of Real Estate by Montgomery County – (Coal Rights): Chairman Bill Sielschott reported that an Ordinance authorizing the lease of Real Estate (Coal Rights) by Montgomery County is needed should a Coal Company decide to go forward with the Contract to mine Montgomery County coal. Motion by Bill Sielschott, second by Glenn Painter to approve Ordinance authorizing lease of Real Estate by Montgomery County. Roll Call Vote: all 19 members present yes, 0 no, 2 absent. Motion carried. (See Resolution Book 3, page 143). 2. Project Life Check: A check in the amount of $2,000.00 was issued to the Senior Citizens Transportation fund, however this check was given back to Project Life. The committee made a motion to re-issue the check to CEFS per their request. 3. Probation Office Position: At the committee meeting, Lyn Lanter reported that the Probation Office is waiting to hear how the State budget cuts will affect the Probation Office and that a state hiring freeze will go into effect on July 1st, 2002. One current Probation Officer opening will hopefully be filled prior to the freeze. 4. Audit – 2003: The committee reviewed and approved a two-year contract with Patton and Company to complete the FY 2002 and FY 2003 County Audit for $25,500.00 to $28,000.00. This year’s actual payment to Patton and Company for the FY 2001 Audit was $23,500.00. Motion by Bill Sielschott, second by Nelson Aumann to accept Patton and Company’s contract for FY 2002 and FY 2003. All in favor, motion carried. 5. GIS System/Recording Fees: The committee is gathering information relating to the GIS System, and will report any findings to the board at a future meeting. 6. Night Depository for Courthouse: Mary Webb reported at the committee meeting the need to implement a Night Depository at the New Courthouse. Adding the Night Depository to the Courthouse will enable payment transactions at anytime day or night for customers who cannot access the Courthouse during regular hours. The cost of the depository will be split between the County and the Public Building Commission, at $1,195.00 each, a total of $2,390.00. 7. Vouchers: The Committee approved a list of Vendors regularly requiring payment prior to the Committee meetings. (See Resolution Book 3, p. 144). 8. Resolution #02-09: To convey deed on Parcel ID. # 05-000-942-00 in Fillmore. Motion by Bill Sielschott, second by Bonnie Branum. All in favor, motion carried. (See Resolution Book 3, pages 145-146). 9. Resolution #02-10: To convey deed on Parcel ID. # 05-000-963-00 in the Village of Chapman. Motion by Bill Sielschott, second by Dave Jackson. All in favor, motion carried. (See Resolution Book 3, page 147). 10. Resolution #02-11: To convey deed on Parcel ID. # 07-000-254-00 in the Village of Harvel. Motion by Bill Sielschott, second by Charles Hampton. All in favor, motion carried. (See Resolution Book 3, page 148). 11. Resolution #02-12: To convey deed on Parcel ID. # 08-104-143-00 in Taylor Springs. Motion by Bill Sielschott, second by Don Petty. All in favor, motion carried. (See Resolution Book 3, page 149). 12. Resolution #02-13: To convey deed on Parcel ID. # 10-002-047-00 in the City of Nokomis. Motion by Bill Sielschott, second by Nelson Aumann. All in favor, motion carried. (See Resolution Book 3, page 150). 13. Resolution #02-14: To convey deed on Parcel ID. # 16-001-599-00 in the City of Litchfield. Motion by Bill Sielschott, second by Ed Helgen. All in favor, motion carried. (See Resolution Book 3, page 151). 14. Resolution #02-15: To convey deed on Parcel ID. # 10-001-082-00 in the City of Nokomis. Motion by Bill Sielschott, second by Don Petty. All in favor, motion carried. (See Resolution Book 3, page 152). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Precinct Consolidation: State’s Attorney Jim Roberts is researching the feasibility of combining two polling places and/or consolidating precincts, and will have information needed by the June Committee and Board Meetings. 2. Recycling Program Update: The painting and roof repair at the Irving Recycling Center drop-off facility will completed soon. The Village of Raymond has given approval for a Recycling Center drop-off facility there to be located at the old Kerr McGee Gas station on Route 48 in Raymond. The Recycling Center baler has had electrical problems due to power surges, and is getting needed repair. The HWE Committee reviewed recycling production, and revenue and expense reports for the last 6 months, and Durbin reported the county center has produced just over 1 million pounds so far this year with the revenue being about $24,000.00. 3. Eagle Zinc & US EPA – Proposal: A proposal was given in a public hearing at the Hillsboro High School last Thursday night. The decision was made to test soil samples of the site and findings will be reported at a later date. 4. Election Judges Commission: County Clerk Sandy Leitheiser read the list of Election Judges seeking Commission for both the Democratic and Republican parties, as submitted by Democratic Chairman Steven K. White and Republican Chairman Bill Draper. Motion by Glenn Painter, second by Roger Myers to approve list of Election Judges. All in favor, motion carried. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Retiree Cash Payment Option Release: The Committee reviewed the Cash Payment Option Release Document, which is now in effect for county retiree use. To date, one retiree has opted to take this form of Cash Payment. 2. Contract Negotiations: At the committee meeting, general discussion took place regarding the upcoming Union negotiations with the Jailers. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Air Conditioning Unit at Jail: Glenn Painter reported that there was a freon leak in the air conditioning coil and a new coil has been ordered at the price of $1,100.00. The new hot water tank has also been delivered to the Jail. 2. Postage Machines: The new Postage Machines were delivered Friday, May 10th, 2002 and county employees received machine operation training. Remaining postage from the previous meters will be refunded by the Post Office. ESDA/AMBULANCE COMMITTEE REPORT: Given by Committee Member Frank Komor as follows: 1. Ambulance Call Report: A summary of monthly operations for April 2002 is as follows: Total calls: 346; Total amount billed: $68,353.80; Total amount collected: $42,737.37. 2. Director Larry Adams’ Report: Director Adams attended classes on advanced Doppler radar operations in March, 2002. The U – Joints on the ESDA automobile were replaced and the car is now in good running condition. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. Enterprise Zone Update: Steve Gartner addressed the Committee to request expanding the Enterprise Zone in Litchfield to include a five acre parcel located along Old Route 66 in Litchfield. The committee also approved expanding the Enterprise Zone 1.1 square miles to incorporate the City of Coffeen and Power Plant. A public hearing on proceeding with the Enterprise Zone expansion will be held, with County Board Chairman Mike Havera convening the hearing. 2. Website Update: Chairman Cordani reported that some county offices still need to get their office information to Richard Slepicka so that he can complete the website. 3. Bike Trail Update: A motion was made by the committee to employ someone to mow the bike trail, and member Dave Webb will help fill this position. Open dumping at the Bike Trail site has been reported to the committee and is under investigation. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Dave Jackson, second by Bob Durbin to approve the 7 committee reports. All in favor, motion carried. APPOINTMENTS: 1. Chairman Havera requested board approval to appoint Nelson Aumann to the Work Force Investment Board in Carlinville effective immediately. Motion by Glenn Painter, second by Joe Cordani to appoint Nelson Aumann to the Work Force Investment Board. All in favor, motion carried. 2. Chairman Havera requested board approval to appoint William Harpole and Gerald Huber to the Board of Review for the term beginning in 2002 and ending in 2003. Motion by Joe Cordani, second by John Downs to appoint William Harpole and Gerald Huber to the Board of Review. All in favor, motion carried. CHAIRMAN’S REPORT: Chairman Havera invited County Board members and those in attendance to the Kemmerer Village Dedication Ceremony at 1:00 PM on Saturday, May 18th, 2002 in Assumption, Illinois. The ceremony will include tours of the facility. PAY BILLS: Motion by Nelson Aumann, second by Bob Durbin to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2002. ADJOURN: Until the June 11th, 2002 meeting at 8:30 AM. Motion by Glenn Painter, second by Roger Myers to adjourn the Full County Board Meeting. All in favor, motion carried. Meeting adjourned at 9:30 AM.