June 11th, 2002

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Montgomery County Board Minutes For TUESDAY, June 11th, 2002 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, June 11th, 2002 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 21 members present, 0 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Painter, second by Myers to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Aumann to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, May 14th, 2002. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – report was given. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions and stated that the Sheriff’s Department has received a Drug Task Force Grant and will be using the funds to let bids for a new truck. 5. Health Department Report – Mark Dugger was present for questions. 6. T.B. Department Report – report was given 7. Public Defender’s Report – report was given. 8. Probation Office Report - report was given. 9. 911 Report – Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Downs, second by Painter to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE: Given by Chairman Bonnie Branum as follows: 1. Local Agency Agreement: County Highway Engineer Amy McNeal reported on a Local Agency Agreement for Federal Participation for Section 01-00118-00-RS Fillmore Resurfacing Project at Burg Road from 185 County Highway 7 to County Highway 8. Motion by Bonnie Branum, second by Bob Durbin to approve the Local Agency Agreement for Federal Participation for Section 01-00118-00-RS Fillmore Resurfacing Project. All in favor, motion carried. (See Resolution Book 3, page 153). 2. Resolution #14-02: A Resolution for 80,000 lb. Truck Access to improve Burg Road C.H. #7, Section 01-00118-00-RS (FAS 723) (Length 5.582 Miles). FAS 723 from Illinois 185 to C.H. #8 in Fillmore. Motion by Frank Komor, second by Charles Hampton. All in favor, motion carried. (See Resolution Book 3, page 160). 3. Bid for Air Conditioning: Chairman Branum reported that the Highway Department received one bid for the installation of two new air conditioning units at the Highway Department. The only bid came from Hiller Sheet Metal for two – 2½ ton units, installed, for a bid of $4,010.76, which was approved at the committee meeting. 4. Letting Date: The Bridge Letting date for Audubon Township Bridge Section will be Wednesday, July 10th, 2002 at 9:30 AM at the County Highway Department. Chairman Branum also stated that the committee has changed its regular meeting date and will meet Friday, June 28th, 2002 at 8:00 AM instead of Wednesday, July 3rd, 2002. 5. Announced Retirement: Chairman Branum reported that Don Hamby has announced his retirement from the County Highway Department and there will a retirement party on Friday, June 28th, 2002 at the Highway Department from 2:00 PM to 3:30 PM in recognition of his service to the County Highway Department. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Appellate Prosecutors Fee: Chairman Sielschott confirmed this approved fee in the county budget that provides services to the State’s Attorney office. (See Resolution Book 3, page 161). 2. Special Legal Fee on Public Defender: State’s Attorney Roberts stated that because Public Defender Dave Grigsby has been disqualified for an upcoming murder trial, Public Defender Kit Hantla will act as Defense Attorney, and he may need an assistant. Roberts reported that the assistant will cost $75.00 an hour for approximately 400 hours and all costs will be kept as reasonable as possible. Judge Coady and Roberts will keep the committee informed. 3. Methane Gas Presentation: Chairman Sielschott stated that B.P.I. Inc. is interested in extracting Methane Gas from the coal reserves in Montgomery County and is currently talking with Colt Coal Company on this matter. There have been a few other companies inquiring also, and the committee will keep the board informed as information becomes available. 4. Announcements: Sielschott reported that budget sheets for FY 2003 have gone out to the office holders, and budget hearings are scheduled for July 31st, August 1st and August 2nd, 2002. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Precinct Consolidation: Chairman Bob Durbin referred to State’s Attorney Jim Roberts who explained the research he was doing regarding Precinct Consolidation. After consulting with the Head Legal Counsel at the Illinois State Board of Elections, he advised the board that Precincts could be consolidated as part of an amendment to last year’s redistricting ordinance, but if no action was taken now, consolidation would have to wait until 2011, when redistricting occurs again. If a precinct is consolidated, the estimated savings to taxpayers per precinct would be $800.00 per election. He recommended that this meeting be recessed and not adjourned so that a final decision could be made at the July meeting if Precinct Consolidation was finalized. Chairman Havera agreed to recess today’s meeting. 2. Recycling Update: Chairman Durbin stated that the committee discussed the present and future county drop off areas throughout the county and hope to expand throughout the county wherever possible. 3. Booth at Montgomery County Fair: Durbin reported that the Recycling Center and Solid Waste Management Programs will have an informational booth at the Montgomery County Fair this year in an effort to educate the public about recycling. A small replica of the landfill will also be on display to show the layers of the landfill. 4. County Board – Award: Durbin reported that the County Board was selected to receive a 2002 award for “Outstanding Government Leadership”, by the Illinois Recycling Association and Chairman Mike Havera read the letter from IL. E.P.A. manager David Walters. This award will be presented at a banquet held by the Illinois Recycling Association on Monday, July 15th, 2002 at 5:30 PM at the Hyatt Regency in St. Louis. County Board Chairman Mike Havera made a request to Bob Durbin to attend the Awards Banquet and accept this prestigious award on behalf of Montgomery County. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Union Negotiations: Chairman Downs reported that as of November 2003, the contracts for the Highway Employees and Jailers/Dispatchers will be due and the Personnel committee will contact Union Representatives to start the negotiation process soon. 2. Cash Option Payment: Chairman Downs reported that several county retirees are inquiring about the Cash Option Payment procedure. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Buildings & Grounds Update: Chairman Painter reported that the Maple Tree on the southeast corner of the Historic Courthouse has a tree disease. Lloyd Meyer called Forrester John Churan to assess the tree’s condition and he will report his findings to the committee. 2. Coil for Air Conditioning Unit: Chairman Painter reported that the coil for the air conditioning unit at the Jail has arrived and was installed. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Ambulance Call Report: A summary of monthly operations for May 2002 is as follows: Total calls: 374; Total amount billed: $76,073.25; Total amount collected: $58,979.60. 2. Director Adams Report: Chairman Jagodzinski reported that the new computer software upgrade has been installed on two Ambulance Department computers. 3. Medicare: About 120 letters were sent out to locate Medicare payments that were sent to clients in error. 4. New Dopplar Radar System: Jagodzinski reported that the new Dopplar Radar system was recently put to test with local storms and it is working well. 5. Ambulance Service: Jagodzinski addressed a constituent concern regarding why Taylorville Ambulance Service was used to transport cardiac patients, and explained that this temporary procedure has been implemented while Hillsboro and Litchfield Ambulance staffs are upgrading to Paramedic status. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. Enterprise Zone: Chairman Cordani stated that members of the Litchfield Economic Development Committee addressed the County Economic Development Committee regarding a possible expansion of the Enterprise Zone in the Litchfield Area. The Committee recommended that Chairman Mike Havera meet with the mayors of each town with designated Enterprise Zone areas to discuss the remaining Enterprise Zone territory, which is approximately 2.2 miles. 2. Livingston Pipe & Tube: Cordani reported that the County Board passed an ordinance to abate taxes for the Livingston Pipe and Tube property in November 2000 and the property tax ID numbers used were for the Old Hillsboro Glass Factory, which were the only ones available at the time. Livingston Pipe and Tube then only purchased a portion of the property, which was issued a new property tax ID number when the parcels were split. The committee approved correcting the Property ID #04-001-216-00 on the original abatement ordinance to Property ID # 04-001-216-05. Motion by Cordani, second by Durbin to correct the Property ID #04-001-216-00 on the original ordinance to Property ID #04-001-216-05. All in favor, motion carried. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Downs, second by Sielschott to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Havera as follows: Prevailing Wage: County Clerk & Recorder Leitheiser read the annual Prevailing Wage Ordinance #02-16. Motion by Jagodzinski, second by Aumann to pass Prevailing Wage Ordinance #02-16. All in favor, motion carried. (See Resolution Book 3, page 163). SCHEDULE CHANGES: The Audubon Township Bridge letting will be held on Wednesday, July 10th, 2002 at the County Highway Building at 9:30 AM. The next Road and Bridge Committee Meeting will be held Friday, June 28th, 2002 at 8:00 AM in the County Highway Building instead of July 3rd, 2002. APPOINTMENTS: Motion by Sielschott, second by Jackson to approve the re-appointment of Dorothy Austin as Commissioner for the Montgomery County Housing Authority Board. All in favor, motion carried. Motion by Painter, second by Jackson to re-appoint Greg Beiermann to the Litchfield Airport Authority Board for a three-year term. All in favor, motion carried. Motion by Branum, second by Myers to appoint Marsha Blackman to the Workforce Investment Board effective immediately. All in favor, motion carried. PAY BILLS: Motion by Durbin, second by Painter to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2002. RECESS Until the July 9th, 2002 Meeting at 8:30 AM: Motion by Myers, second by Painter to Recess the June County Board Meeting. All in favor, motion carried. Meeting recessed at 9:10 AM