December 9th, 2003

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Montgomery County Board Minutes For Tuesday, December 9th, 2003 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, December 9th, 2003 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Charles Hampton. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Myers, second by Bone to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Downs, second by Aumann to approve the Minutes of the Previously Adjourned County Board Meeting held on Monday, November 10th, 2003. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions. 2. County Treasurer’s Report – Ron Jenkins was present for questions and stated that the Tax Sale will be held on Monday, December 15th, 2003 in the County Board room. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions and stated that the filing period for the March 2004 Primary Elections are underway. The final date to file for the March Primary is Monday, December 15th, 2003 by 5:00 PM. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – Mark Dugger was present for questions. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions and stated that December is Drunk & Drugged Driver Prevention month. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Blankenship, second by Ogden to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Motor Fuel Tax Letting Date: Branum reported that the Motor Fuel Tax Letting date will be on Wednesday, December 17th, 2003 at 9:30 AM. Road Commissioners will be present for the letting. 2. New Parking Lot: Branum stated that the soft spots in the new parking lot area have been repaired and twenty cement parking blocks have been installed. Branum reported that the parking lot is now ready for parking. 3. Snowplow Update: Branum stated that the Highway Department will be acquiring bids for three new snowplows. The budget reflects the money’s needed for the purchasing of the snowplows. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Correction of Legal Description on County Quitclaim Deed for Raymond Fire Protection District: Sielschott stated that a correction to the legal description of parcel ID #13-000-558-00 in the Village of Raymond needed to be changed. Motion by Sielschott, second by Downs to change the legal description via a quitclaim deed for parcel #13-000-558-00 in the Village of Raymond to reflect the directional change Southwest (SW) part of lot should read 24 foot of the Southeast (SE) part of lot. All in favor, motion carried. (See Resolution Book , page ) 2. Public Safety Tax: Sielschott explained the need for a Public Safety Sales Tax in Montgomery County. The new sales tax would increase from the current 6.25% by ½ of a cent, which would increase the new sales tax to 6.75% on merchandise sold by retailers in the county. Certain items would be exempt from the tax increase such as, food, drugs, medical appliances and titled items (Autos). Member Ed Helgen questioned the refund of $200,000 to property owners that was suggested at last months board meeting. Sielschott stated that this would not be a refund to the property owners, but would come off the current levy, which is at $635,000 bringing the levy down to $435,000 for five years, until 2010. Sielschott stated that if the safety tax does not pass then the county will have no other choice, but to drastically reduce the county workforce. The county will need an extra $700,000 annually for next five years to maintain the General fund. The safety tax will generate the extra revenue needed to maintain our current level of county government and safety without raising property taxes. Motion by Sielschott, second by Aumann to put the Public Safety Sales Tax on the March 16th, 2004 Primary Election Ballot. Roll call vote - 19 yes, 1 no – Ed Helgen, 1 absent – Charles Hampton. Motion carried. (See Resolution Book , page ) 3. Montgomery County Food Sanitation Ordinance: Sielschott reported that a Food Sanitation Ordinance will be voted on at the next full board meeting January 13th, 2004 due to new requirements of the local Health Protection Grant rules. The board will review the new ordinance and act on it at next month’s full board meeting. The old ordinance will be amended and the new ordinance will implement the Fee for Food Permits. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Elections Update: Durbin stated that County Clerk Sandy Leitheiser reported at the last HWE Committee meeting that the filing deadline for the Primary Election is Monday, December 15th, 2003 at 5:00 PM. 2. Animal Control Update: Durbin stated that the committee continues to review the Illinois State Animal Control Statutes, which will be a map for Montgomery County’s Animal Control Ordinance. 3. Recycling Center Vehicles: Durbin stated that the Ram Charger and the White Dodge pickup trucks will be sent to McDowell’s Auction in Mulberry Grove for their next sale. Durbin stated that the two vehicles have been worked on numerous times and are in disrepair. 4. UCCI: Durbin stated that the $1,500 annual membership fee for the two liaisons for UCCI have been refunded to the county for 2003. The annual UCCI meeting will be held on February 24th & 25th of 2004 at the Renaissance Hotel in Springfield. Durbin reported that the meeting fee is $75.00 and any board member wishing to attend, their $75.00 fee will be reimbursed to the county. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Bid Approval for Sheriff’s Department Radios: Downs reported that the Sheriff’s Department received two sealed bids for radios. Chris Coss from Nokomis bid $44,500.60. Ron Whiteside of Panama bid $44,967.55. Downs stated that the Committee is recommending the board go with Ron Whiteside of Panama. Coss is currently employed by the State of Illinois and has no full time servicing department. Jagodzinski questioned if the same brand of radio was bid out. Downs stated that it was. Whiteside offered a better warranty. The money for the radios has already been budgeted for. Motion by Downs, second by Helgen to accept the bid from Whiteside Communication for the Sheriff’s Department radios in the amount of $44,967.55. All in favor, motion carried. 2. F.O.P. Negotiations Update: Downs stated that January 9th, 2004 at 8:00 AM in the PBC room there will be a special Personnel Committee meeting with federal mediation for the FOP Union contract in regards to wages. 3. Employee Insurance: Downs stated the employee health insurance expense is doing better. 4. Cavanaugh & O’Hara Contract: Downs stated that there was nothing new to report at this time regarding the Cavanaugh & O’Hara contract. 5. Internet Security Policy Update: Downs stated that Bill Purcell is currently working on the County Security Policy. The policy will be implemented and reviewed by the board once a year. This will be an educational policy for county employees not to give out any computer information or passwords. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Maintenance Truck Update: Painter stated that the county maintenance truck went into the shop for repairs and has been fixed. 2. Office Space Update: Painter stated that the Coordinating Office will be relocating to another space in the Historic Courthouse in the near future. 3. Parking Lot Update: Painter stated that the new parking lot area is complete and ready for use. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. October Ambulance Call Report: A summary of monthly operations for October 2003 is as follows: Total calls: 319; Total amount billed: $63,801.00; Total amount collected: $74,407.69. 2. November Ambulance Call Report: A summary of monthly operations for November 2003 is as follows: Total calls: 256; Total amount billed: $51,002.75; Total amount collected: $19,549.52. 3. Director Holmes Report: Jagodzinski reported that sixteen people passed the HazMat classes and are now in the process of writing protocol and guidelines for the county HazMat team. The Committee approved ESDA to join MABAS (Mutual Aid Box Alarm System) an organization that gives mutual aid support to the county and possible extra funding for ESDA. A couple of the requirements for joining this organization will be to respond to other parts of the State if needed or use of equipment such as Level B suits or gloves, boots, etc… Holmes will be purchasing a set of Turnout gear, which is similar to what firefighters wear, to use on response calls for Hazardous Materials. Board member Bone inquired how the workers compensation works for the fire departments on call outs. Jagodzinski responded that this is one of the items that will be reviewed through the protocol HazMat will be putting together. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Planning & Zoning Update: Chairman Plunkett reported that Pat Curry with the University of Illinois Extension was at the last Economic Development Committee meeting and gave a presentation on Comprehensive Planning and Zoning. Plunkett stated that if there is no zoning ordinance in the county then the county could do a comprehensive plan that U of I Extension could help put together for the county. Plunkett reported that Montgomery County’s application to CCI (Competitive Communities Initiative) was accepted. 2. GIS Oversight Committee: Plunkett stated that Bruce Harris was present at the GIS Oversight Committee meeting on December 2nd, 2003 and answered some questions the committee had regarding GIS. The Committee plans to purchase the hardware and software for GIS computer mapping. Every office holder involved in the GIS process, will assign a person to work with the new GIS software and in 2007 a pool of trained employees will be picked from and one person will be hired to do the map layering. The Committee will be looking into Intergovernmental Agreements in order to share and fund GIS with the municipalities in Montgomery County. 3. City Wide Cleanup Policy Approval: Plunkett recommended to the board a new city wide cleanup policy be approved. The new policy will require municipalities to apply for assistance in advance. Motion by Plunkett, second by Durbin to adopt the new city wide cleanup policy. All in favor, motion carried. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Durbin, second by Blankenship to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by County Board Chairman Mike Havera as follows: ANNOUNCEMENTS: Havera stated that the County Christmas Party will be held on Saturday, December 13th, 2003 at the Taylor Springs Community Building and will begin at 5:00 PM. Havera wished everyone a Merry Christmas and Happy Holidays. APPOINTMENTS: Motion by Ogden, second by Heaton to approve the appointment of Carl Bruntjen to Union Drainage District #1, Town of Pitman and Zanesville for a term to expire on September 7th, 2004. All in favor, motion carried. Motion by Ogden, second by Heaton to approve the appointment of Terry Goby to Union Drainage District #1, Town of Pitman and Zanesville for a term to expire on September 6th, 2005. All in favor, motion carried. Motion by Heaton, second by Helgen to approve the appointment of Evelyn Riemann to Union Drainage District #1, Town of Pitman and Zanesville for a term to expire on September 5th, 2006. All in favor, motion carried. PAY BILLS: Motion by Sielschott, second by Jagodzinski to pay all approved bills. All in favor, motion carried. ADJOURN: Until the Regular Monthly Meeting on Tuesday, January 13th, 2004 at 8:30 AM. Motion by Branum, second by Bone to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:20 AM.