April 10th, 2001

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, April 10th, 2001 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, April 10, 2001 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Ed Helgen, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, Dale White. Members Absent: Keith Horn, Dave Webb. Pledge of Allegiance to the flag was given. Mileage and per diem Approval: Motion by Durbin, second by Branum to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Aumann, second by Cordani to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, March 13th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- Circuit Clerk Mary Webb was present for questions. 2. County Treasurer’s Report ---- Treasurer Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- County Clerk/Recorder Sandy Leitheiser was present for questions. 4. Sheriff’s Report ---- Sheriff Jim Vazzi was present for questions. Vazzi stated that as today, 6 of the new police cars are in use and running well. 5. Health Department Report ---- Director Mark Dugger was present for questions. 6. T.B. Department Report was presented. 7. Public Defender’s Report was presented. 8. Probation Office Report----Lyn Lanter was present for questions. 9. 911 Report ---- Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA : Motion by Jagodzinski, second by Myers to approve the 9 Office Reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Chairman Bonnie Branum asked County Highway Engineer Amy McNeal to address the following agreement and resolutions: 1. Construction Engineering Agreement for Black Diamond Surface Project: Section 97-00110-00-RS, Montgomery County; Project No. SR-732 (135), Job No. C96-218-98 with Allen Henderson & Associates, Inc. Motion by Ogden, second by Jackson to accept the Construction Engineering Agreement. All in favor, motion carried. (See Resolution Book 2, page 230). 2. Resolution #32-01: A Resolution to appropriate an amount of $5,000.00 for 956 B-CA, Hillsboro R.D. 50%-50% Project; Montgomery County’s share - .5 ($2,500.00). Motion by Hampton, second by Komor to accept Resolution #32-01. All in favor, motion carried. (See Resolution Book 2, page 237). 3. Resolution #33-01: A Resolution to appropriate an amount of $2,000.00 for 957 B-CA, Pitman R.D., 50%-50% Project; Montgomery County’s Share = .5 ($1,000.00). Motion by Ogden, second by Hampton to accept Resolution #33-01. All in favor, motion carried. (See Resolution Book 2, page 239). 4. Resolution #34-01: An amending Resolution to appropriate an amount of $15,194.24 for 928 B-CA, East Fork R.D., 50%-50% Project; amends original resolution by $1,694.24. Montgomery County’s Share = .5 ($7,597.12). Motion by Downs, second by Branum to accept Resolution #34-01. All in favor, motion carried. (See Resolution Book 2, page 241). 5. Resolution #35-01: A Resolution establishing seasonal weight limits. This resolution will only impact the county roads and supersedes the previously established seasonal weight limits. The Resolution proposes that a weight limit of 30,000 pounds not to exceed 15,000 pounds on any axle, from January 15 to April 15 of each year, will be imposed on all Montgomery County Highways. Motion by Petty, second by Komor to accept Resolution #35-01. All in favor, motion carried. (See Resolution Book 2, page 243). Chairman Branum reported the following items were also discussed at the regular meeting on April 4th, 2001: 1. Bridge Letting: A special meeting for the purpose of letting a Hillsboro Township Bridge and an Irving Township Bridge will be held on Wednesday, April 25th, 2001 at 8:00 AM at the County Highway Department. 2. New Air Compressor: The committee approved the purchase of a new air compressor from McKay Auto Parts for $1,718.47 to be installed in the county maintenance truck. 3. Summer Jobs: Interviews for summer jobs will be held on Wednesday, April 11th, and Thursday, April 12th, 2001 at 8:00 AM at the County Highway Department. Approximately 24 applications have been received. FINANCE COMMITTEE REPORT: Chairman Bill Sielschott asked Patton & Associates to report on the county audit: 1. Patton & Associates – County Audit: R.M. Patton reported that Montgomery County had a very good year. He stated that assessed values have shown an approximate 5% increase each year over the past 5 years and that actual expenses were below budget in several accounts adding to the overall financial success for last year. Patton encouraged county officials to continue further budget controls. Patton cautioned that future challenges the county may face could include a stagnation of revenues while expenses will continue to rise. These could include higher utilities, increases in wages, health insurance, property and casualty insurance, computer upgrades and major repairs on county owned buildings. Patton stated that other factors to monitor would be any mergers of local companies. This always results in lost jobs and subsequently less income and sales tax revenues for the county. A report outlining the recent audit is available for a complete detail of Patton & Associates findings. Chairman Sielschott reported on the following items: 1. Budget Projections: The committee reviewed a report prepared by Treasurer Jenkins that outlined the quarterly county expenditures by fund in order to see if there were any items over budget. 2. Refund from Tax Sale: At the recent tax sale, there was some misunderstanding on how much property went with the parcel of land purchased. The committee unanimously agreed that all sales should stand as is. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: The committee met for a regular meeting on Thursday, April 5th, 2001. 1. Election Update: County Clerk Leitheiser reported on the April 3rd, 2001 Consolidated Election. Durbin stated that there are currently 17,934 registered voters in Montgomery County and 5,021 cast ballots in this election. A 28-30% turn out is considered normal in this type of election. 2. Tire Collection Program: Durbin stated that a Tire Collection Recycling Drive will be held on Friday, April 27th and Saturday, April 28th, 2001 from 7:00 AM to 3:00 PM at the Illinois Power Parking Lot in Taylor Springs in cooperation with the Illinois EPA. Durbin commented that anyone interested should be sure to take advantage of the program. 3. Resolution for C.E.F.S.: Program Manager Linda Mitchell addressed the County Board to ask for passage of a resolution and Intergovernmental Agreement so that Montgomery County C.E.F.S. can continue to receive federal funds to assist in the provision of transportation services. Mitchell then thanked the Board for 13 years of continued County Board support of the program. Motion by Aumann, second by Helgen to pass a resolution supporting the C.E.F.S. Program. All in favor, motion carried. See Resolution Book 2, page 244). PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Part Time Position for States Attorney’s Office: Chairman Downs stated that the committee gave approval for States Attorney Jim Roberts to hire a part time employee not to exceed $13,000 per year with the expense to be paid from Court Fund 305. 2. Employee Insurance: Downs reported that based on the information given out last month with the regular County Board meeting packet, the Personnel Committee is recommending to the Full Board that we accept the partially funded insurance program for the employees. Downs gave opportunity for further questions to be answered. Motion by Downs, second by Ogden to enter into a partially funded insurance program for employees. All in favor, motion carried. 3. Update on F.O.P. Union Contract: Downs reported that a tentative agreement has been made with the Fraternal Order of Police. Downs said a copy was received at approximately 3:20 PM the previous day, April 9th, 2001. Downs stated a proper review of the final contract proposed by the Union Representative will be conducted and, if approved, be presented for passage at the next full board meeting. Downs said the Union Representative approved the delay in passage due to the late presentation of the proposed agreement. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. Bike Trail Update: Cordani recommended that remaining funds be used to repair the present Bike Trail instead of creating a 1.5 mile extension south of Waggoner. Cordani stated that a visual inspection of the Bike Trail was conducted during the regular meeting time and revealed a deteriorated condition of the current trail. Cordani announced that the Economic Development Committee will hold a special meeting on Wednesday, April 11th, 2001 by leaving the Courthouse at 5:30 PM and driving to the bike trail to assess and prioritize the repairs that are needed with a full report to be given at the May 8th, 2001 meeting of the County Board. 2. Economic Development Issues: Cordani stated the committee reviewed numerous issues and compiled a “wish” list that will be prioritized showing the best ways to accomplish the implementation of the top recommendations of the committee. Cordani said that one top priority already mentioned is improving the County Website to provide more information and links to other County websites, including adding an Economic Development page. Cordani thanked all members of the committee for the time and effort they have invested in compiling the list of suggestions. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: Chairman Painter stated the committee met on Friday, April 6th, 2001. 1. Historic Courthouse Entrances: Painter stated the committee gave approval to hire out the job of scraping and painting the pillars and wooden areas on the North and South entrances of the Historic Courthouse. Painter said a bid of $950.00 was received from Christy & Son Painting Service to prime, oil paint and caulk the two entrances. 2. Historic Courthouse Roof: Painter stated the roof has been inspected and appears to be in good condition with at least 2-3 more years before needing any improvements. 3. Air Conditioning Units: Painter also commented that the air conditioning units on the Historic Courthouse are in the process of being cleaned and conditioned for the upcoming cooling season. 4. Meeting time change: Painter announced the committee has changed the meeting time from 8:30 AM to 8:00 AM starting next month. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Welcome, New ESDA Director: Chairman Jagodzinski introduced Larry Adams as the new ESDA Director. Jagodzinski stated Adams’ date of hire was March 19th, 2001. Adams is a former ESDA Assistant from Logan County and has relocated to Montgomery County. Adams thanked everyone for welcoming him to the new position and stated he hopes to fulfill expectations placed on him. 2. ESDA Report: Jagodzinski stated that meetings were held for ARCH EMS training on helicopter landing zones. Adams will receive one of the sheriff’s older vehicles in the next 2 – 3 weeks for ESDA use. Adams has sent an informational letter to all Fire Departments and has contacted Fire Chiefs regarding his availability to assist with structure fires, and his willingness to be available for Hazmat dangers. He will also notify the Red Cross to inform them he is available to help fire victims. 3. Cell Phone: Jagodzinski stated the committee gave approval for Director Adams to obtain a cell phone from the Current County Share Program for $15.00 per month. 4. Ambulance Call Report: Jagodzinski reported the Ambulance Department received 359 calls during February, sent out $68,593.00 in bills and collected $39,569.00 in remittances. 5. Change in Meeting Date: Jagodzinski announced a change in the committee’s meeting date from May 1st to May 7th, 2001 with the time and location remaining unchanged. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Durbin, second by Sielschott to approve the committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Havera as follows: Chairman Havera made the following announcements: 1. Board Members are invited to attend County Mayor’s Meeting on Thursday, April 12th, 2001 at 9:00 AM at the Montgomery County Soil and Water Conservation Dept. Office. Havera stated mileage only will be reimbursed. 2. Illinois County Risk Management Trust Seminar Meeting for All Office Holders and interested Board Members will be held on Friday, April 20th, 2001 at 9:30 AM in the County Board Room. Meeting will be held for the purpose of training on Workers’ Compensation. Chairman Havera announced the following Schedule Changes: 1. Coordinating Meeting Change: Meetings held in May to November 2001 will be moved from 5:00 PM to 6:00 PM. 2. Road and Bridge Special Meetings: Wednesday, April 11th and Thursday April 12th, 2001 at 8:00 AM at the County Highway Building for the purpose of conducting interviews for Summer jobs at the Highway Department. 3. Road and Bridge Committee: Letting Meeting on Wednesday, April 25th, 2001 at 8:00 AM at the County Highway Department. 4. Economic Development Committee: Special Meeting on Wednesday, April 11th, 2001. Committee members will meet at the Historic Courthouse at 5:30 PM to drive to the Bike Trail. 5. Building and Grounds Committee: Committee members permanently changed their meeting time from 8:30 AM to 8:00 AM starting next month. APPOINTMENTS: Chairman Havera requested a motion to appoint Dale Ogden to a two-year term on the Montgomery County Board of Review for session years 2001 and 2002. Dale Ogden will replace Ron Buehrer of Litchfield and begin his term in June, 2001. Motion by Downs, second by Painter to appoint Dale Ogden to the Montgomery County Board of Review. All in favor, motion carried. PAY BILLS: Motion by Sielschott, second by Painter to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2001. Adjourn: Motion by Myers, second by Painter to adjourn until the May 8th, 2001 meeting at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:15 AM.