February 10th, 2004

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Montgomery County Board Minutes For Tuesday, February 10th, 2004 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, February 10th, 2004 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 21 members present, 0 absent. Members Present: Nelson Aumann, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, John Downs, Robert Durbin, Charles Hampton, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: No members absent. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Horn, second by Aumann to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Painter to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, January 13th, 2004. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – Ron Jenkins was present for questions and referred members to the Distribution of Real Estate Tax report in their packets. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – submitted. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Bone, second by Durbin to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Pipe Letting Date: Branum reported that there will be a Pipe Letting on February 27th at 8:30 AM at the Highway Department office in Hillsboro. 2. Preliminary Engineering Agreement: Motion by Branum, second by Komor to approve the Preliminary Engineering Agreement with McDonough – Whitlow Engineering for the Raymond Road District Township Bridge Project on Saddle Club Road at the edge of Raymond. All in favor, motion carried. (See Resolution Book 4, pages 218-221). 3. Road Crew Update: The Highway Department road crews have been out in full force replacing, repairing and checking signs, plowing snow and scraping ice. 4. Safety Meeting Update: Branum reported that a safety meeting was held on January 15th, 2004 and safety issues were discussed and resolved. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Resolution #04-02: To convey deed on Parcel ID. #10-002-836-00 in the Village of Coalton. Motion by Sielschott, second by Aumann. All in favor, motion carried. (See Resolution Book 4, page 222). 2. Resolution #04-03: To convey deed on Parcel ID. #11-100-059-00-30 unit no. 130 in Deer Creek Condominium Campground. Motion by Sielschott, second by Helgen. All in favor, motion carried. (See Resolution Book 4, pages 223-224). 3. Resolution #04-04: To convey deed on Parcel ID. #11-100-059-00-8 unit no. 108 in Deer Creek Condominium Campground. Motion by Sielschott, second by Jackson. All in favor, motion carried. (See Resolution Book 4, page 225-226). 4. Resolution #04-05: To convey deed on Parcel ID. #11-100-059-8 unit no. 5 in Deer Creek Condominium Campground. Motion by Sielschott, second by Horn. All in favor, motion carried. (See Resolution Book 4, pages 227-228). 5. Resolution #04-06: To convey deed on Parcel ID. #11-100-059-59 unit no. 59 in Deer Creek Condominium Campground. Motion by Sielschott, second by Komor. All in favor, motion carried. (See Resolution Book 4, pages 229-230). 6. Resolution #04-07: To convey deed on Parcel ID. #11-100-059-91 unit no. 91 in Deer Creek Condominium Campground. Motion by Sielschott, second by Ogden. All in favor, motion carried. (See Resolution Book 4, pages 231-232). 7. Resolution #04-08: To convey deed on Parcel ID. #11-100-059-92 unit no. 92 in Deer Creek Condominium Campground. Motion by Sielschott, second by Durbin. All in favor, motion carried. (See Resolution Book 4, pages 233-234). 8. Public Safety Tax: Sielschott reported that a resolution will be presented at the March 9th, 2004 Full Board meeting regarding the $200,000 property tax reduction in the corporate tax levy. This will be in anticipation of the Public Safety Sales Tax passage at the March 16th, 2004 General Primary Election. 9. Veteran’s Assistance Commission Budget: Sielschott stated that the Committee is reviewing the VAC proposed budget, which will be approved at the July, 2004 budget hearings. 10. Insurance Report: Sielschott stated that insurance reimbursements were sent to each funding department. 11. Treasurer’s Report of Expenses for Fiscal Year 2003: Sielschott stated that the Committee reviewed the Fiscal Year 2003 ending expense report for over-expenditures. 12. Senate Bill 334 Update: Sielschott stated that members of the county board should talk with legislators to encourage the passage of Senate Bill 334, which supports taxing qualifying mobile homes as real estate. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Elections Update: Durbin stated that County Clerk Sandy Leitheiser was at the Committee meeting and gave an update on the March 16th, Primary Election. Durbin stated that three training sessions for Election Judges will be held on March 4th, 2004 at 9:00 AM, 1:30 PM and 6:00 PM at the Cooperative Extension Service facility in Hillsboro, and that the Illinois House is considering a bill that will reinstate the State’s $25.00 election judge reimbursement. 2. Copy Machine Purchase for Coordinating Office: Durbin stated that the Committee approved the purchase of a reconditioned copy machine for the Coordinating office. Motion by Durbin, second by Petty to approve the purchase of a re-conditioned copy machine for $4,495.00 from Tom Day Business Machines for the Coordinating Office. All in favor, motion carried. 3. Animal Control Warden: Durbin stated that the Committee will be hiring a full time Animal Control Warden. 4. UCCI: Durbin reminded the board members of the UCCI Conference, which will be held on February 24th & 25th, 2004 in Springfield. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Vacant Position in Circuit Clerk’s Office: Downs stated that there is a vacant position in the Circuit Clerk’s Office, and due to the hiring freeze, the Committee will review the need to replace the vacant position and address this matter at a later date. 2. Prisoners Medical Expenses: Downs stated that the committee discussed the need to reduce prisoner medical expenses. The average population at the Montgomery County Jail is forty prisoners per day, which greatly increases medical expenses for the county. 3. F.O.P. Union Negotiations Update: Downs reported that the Committee met with F.O.P Union Representatives to review proposed changes to the F.O.P. Union contract, which will soon be going to arbitration. 4. Ethics Resolution requirement: County Board member Ed Helgen stated that at the January UCCI meeting it was reported that county boards will need to pass an Ethics Resolution by the meeting held in June, 2004. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Shut Off Water Valves: Painter stated that Lloyd Meyer is now installing water shut off valves at the jail. 2. Office Moving Update: Painter reported that the Coordinating Services Office has completed the move from the basement of the Historic Courthouse to the 2nd floor of the Historic Courthouse behind the County Board room. 3. $75,000 Grant Monies for Historic Courthouse Roof Repair: Painter reported that the Governor approved a $75,000 grant to the Montgomery County Historic Courthouse for roof repairs. Chairman Havera thanked Painter and the Buildings and Grounds Committee, Coordinator Chris Daniels, Senator Demuzio, and Representative Hannig for all their hard work on this project. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. January Ambulance Call Report: A summary of monthly operations for January 2004 is as follows: Total calls: 357; Total amount billed: $138,720.75; Total amount collected: $54,952.91. 2. Director Holmes Report: Jagodzinski stated that there was an ambulance transportation problem with the Litchfield Ambulance Service and the City of Litchfield Police Department, and because the Montgomery County Ambulance Service is a billing systems office, the matter should be taken up with the City of Litchfield and Montgomery County. Holmes has contracted with a collections agency to collect some past due accounts. Jagodzinski stated that the department is currently working on a grant for the county’s First Responders/Emergency Services, which will be turned in by Feb. 13th, 2004. There will be a countywide tornado drill held on Tuesday, March 2nd, 2004, and a Storm Spotters Class held on March 23rd, 2004. Jagodzinski reported that Montgomery County has been accepted for a HazMat technical training program for the 3rd & 4th weekends in July of 2004, with all funds paid for by the State of Illinois under the Weapons of Mass Destruction program. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. CCI Update: Plunkett stated that the Committee met with DCEO representative Tom Becker, who resides in Farmersville, to discuss the Competitive Communities Initiative partnership. The CCI Steering Committee will be having three community meetings throughout the county on March 15, 17 and 18th 2004. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Downs, second by Durbin to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by County Board Chairman Mike Havera as follows: ANNOUNCEMENTS: Chairman Havera thanked county board members, office holders and employees who have helped with the volunteer Public Safety Tax committee. APPOINTMENTS: (No appointments) PUBLIC COMMENTS AT CHAIRMAN’S DISCRETION: (No comments) PAY BILLS: Motion by Blankenship, second by Horn to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2004. ADJOURN: Until the Regular Monthly Meeting on Tuesday, March 9th, 2004 at 8:30 AM. Motion by Painter, second by Myers to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:15 AM.