April 13th, 2004

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Montgomery County Board Minutes For Tuesday, April 13th, 2004 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, April 13th, 2004 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. In the absence of Chairman Mike Havera, the meeting was called to order by Acting County Board Chairman Dennis Jagodzinski. Roll call was taken, 18 members present, 3 absent. Members Present: Nelson Aumann, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, John Downs, Robert Durbin, Charles Hampton, Dave Heaton, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Mike Plunkett, Bill Sielschott. Members Absent: Mike Havera, Edward Helgen and Don Petty. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Downs, second by Painter to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Heaton to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, March 9th, 2004. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – submitted. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions, and informed members that Probation Officer Sara Sloman resigned from that office, and Ulrici plans to reorganize personnel within the office before filling the position. 9. 911 Report – No report was submitted. APPROVAL OF 8 ITEMS ON THE CONSENT AGENDA: Motion by Aumann, second by Hampton to approve the 8 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: 1. Public Transportation Ordinance #04-11: Linda Mitchell, Program Director for CEFS was at the board meeting to present an Ordinance that authorizes an application to the Division of Public Transportation and Illinois Department of Transportation for operating assistance for public transportation in Montgomery County. Motion by Aumann, second by Komor to accept the CEFS Ordinance to provide for Public Transportation in Montgomery County. All in favor, motion carried. (See Resolution Book #4, page 274). 2. Intergovernmental Agreement: Mitchell also presented an Intergovernmental Agreement between Shelby, Fayette, Clay, Moultrie, Douglas and Montgomery counties for the provision of public transportation. Motion by Branum, second by Bone to approve the Intergovernmental Agreement between Shelby, Fayette, Clay, Moultrie, Douglas and Montgomery counties. All in favor, motion carried. (See Resolution Book #4, pages 275-276). ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Summer Help: Branum stated that the committee discussed the hiring of summer help for mowing season and it was decided that they will freeze hiring anyone for those positions at this time due to county financial concerns. 2. Road & Bridge Tour: Branum reported that the committee went on a Road and Bridge tour of Montgomery County on Wednesday, March 31st, 2004 to look at upcoming projects. He reported that roads look good, despite the harsh winter weather conditions we had this year. 3. Cat End Loader: The Highway Department Cat end loader has been repaired and returned to the Highway Department and is in operation. 4. Road-Striping Machine Approval: Branum reported that the committee discussed purchasing a used road-striping machine from Rock Island County for the Highway Department, if all required specifications are met. Motion by Branum, second by Downs to purchase a road-striping machine from Rock Island County for $12,000.00 if all Highway Department specifications are met. All in favor, motion carried. 5. Miller’s Lime Service issue: Branum reported that Miller’s Lime Service owners were on the agenda at their recent Road and Bridge Committee meeting to discuss the County Truck Weight Limit Policy, but they did not report to the meeting as scheduled. 6. Resolution #17-04: Motion by Branum, second by Plunkett to approve a resolution to appropriate an amount of $8,500.00 for 1001 B-CA, (Sec. 6) (Chautauqua Trail); Hillsboro R.D., 50%-50% project; Montgomery County’s share = .5 ($4,250.00). All in favor, motion carried. (See Resolution Book 4, pages 277-278). FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Vital Records Internet Proposal: Sielschott reported that County Clerk Leitheiser was at the monthly Finance Committee meeting and presented a Vital Records Network proposal from VitalChek Network, Inc. that would allow customers to request a copy of Montgomery County vital records via internet services. Motion by Sielschott, second by Aumann to allow Clerk Leitheiser to sign the agreement with VitalChek Network, Inc. All in favor, motion carried. (See Resolution Book 4, pages 279-280). 2. Properties Research: Sielschott stated that the Assessment Office has an unknown parcel in Section 6, SE (South-East) Quarter of Witt Township and an unknown parcel in VanBurensburg that needs to be researched by a title company. There are some people interested in purchasing the properties, but to get them back on the tax rolls, the Assessment Office will need the research completed to ascertain current ownership. Motion by Sielschott, second by Jackson to hire a title search to be completed for an amount not to exceed $250.00 per each parcel. All in favor, motion carried. 3. County Trustee Contract Approval: Sielschott reported that County Trustee Dennis Ballinger is requesting $250.00 or 50% of the purchase price, whichever is greater for a five-year contract renewal. This contract price was raised from $150.00 or 25%, which only averaged ten to twelve properties each year. Motion by Sielschott, second by Myers to accept the five-year contract and approve Dennis Ballinger as agent for the Annual Tax Sale of delinquent properties. All in favor, motion carried. (See Resolution Book 4, pages 281-295). 4. Outstanding Mobile Home Privilege Tax Update: Sielschott stated that there are still several outstanding mobile home privilege taxes, and some of the mobile homes cannot be located. State’s Attorney Roberts will be approached to review this issue, and the county will need to bring these records up to date per the Auditor’s request. 5. Audit Report and Comparison: Sielschott reported that Audit reports and recommendations were passed at the committee meeting. 6. 2005 Budget Planning Meeting: Sielschott reported that a special joint Personnel and Finance Committee meeting will be held on Tuesday, April 20th, 2004 at 6:00 PM in the County Board room of the Historic Courthouse in Hillsboro to discuss ways of offsetting the budget deficit, due to the failure of the Public Safety Sales Tax in the March 16th, 2004 Primary Election. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Election Review: Durbin stated that County Clerk Leitheiser gave an overview of the March 16th, 2004 Primary Election, with a 27.42% voter turnout in Montgomery County. Leitheiser referred members to a recent Illinois Issues article that explains the current status of Illinois voting system changes. The committee will be looking into implementing new voting machines in the March 2006 Primary Election. 2. Fax Line at Recycling Center: Durbin reported that the fax machine at the Recycling Center needs maintenance and county vendor Tom Day Business Machines will be called to send a service technician. 3. Animal Control Rabies Tag Policy: Durbin stated that the committee discussed the need for an Animal Control Policy concerning the minimum allowable purchase of Rabies Tags for vets. Motion by Durbin, second by Aumann to make it policy that any vet who purchases 25 tags or less in Montgomery County will pay for them on a cash and carry basis only. All in favor, motion carried. 4. Animal Control Ordinance: Durbin reported that the committee held a special meeting on Monday, April 12th, 2004 at 2:30 PM to discuss implementing a Montgomery County Animal Control Ordinance. The committee has made some progress on the ordinance and will meet again on Monday, May 3rd, 2004 in the County Board room for further discussion. 5. Property and Casualty Insurance Quotes: Durbin reported that he will be getting quotes on the Property and Casualty Insurance from various vendors, and that Treasurer Jenkins is now gathering current inventory reports from all county officeholders. 6. EPA Vehicle: Durbin reported that the committee discussed replacing the vehicle used by Solid Waste Inspector Bill Gonet. The Crown Victoria has in excess of 160,000 miles, has had over $1,100.00 in repairs and is in need of more repair work, so the committee reviewed two quotes on used extended cab trucks. Motion by Durbin, second by Ogden to purchase a 1998 Sonoma SLS Extended Cab pickup truck in the amount of $5,875.00 plus title transfer from Roger Jennings, Inc. for use by the Solid Waste Inspector. All in favor, motion carried. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. F.O.P. Union Negotiations – Arbitration: Downs stated that attempts have been made to contact Union Representative Jerry Lieb to get information on an arbitration date with F.O.P., and the Sheriff’s Department. No reply from the union representative has been received to date. 2. Personnel Issues: Downs reported that the committee has discussed disciplinary actions in the Personnel Manual. 3. Ethics Legislation: Downs stated that the State passed new Ethics Legislation in December 2003 requiring all county governments to pass an Ethics Ordinance by June, 2004. A workshop is planned for Thursday, May 20th, 2004 at University of Illinois in Springfield regarding the new legislation. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Air Conditioning Unit Bids for Basement of Historic Courthouse: Painter reported that the committee looked over bids for a new air conditioning unit in the Historic Courthouse basement and decided to contract with Bergie’s Heating and Air Conditioning of Litchfield for $2,358.86. Motion by Painter, second by Myers to accept the air conditioning bid from Bergie’s Heating and Air Conditioning in the amount of $2,358.86. All in favor, motion carried. 2. Illinois First Grant Money Update: Painter reported that the county has received the first half of the Illinois First Grant monies for repairs to the Historic Courthouse roof in the amount of $37,500.00. ESDA/AMBULANCE COMMITTEE REPORT: Given by Vice Chairman Ron Deabenderfer as follows: 1. February & March Ambulance Call Reports: A summary of monthly operations for February 2004 is as follows: Total calls: 285; Total amount billed: $104,533.50; Total amount collected: $76,705.51. A summary of monthly operations for March 2004 is as follows: Total calls: 339; Total amount billed: $130,796.25; Total amount collected: $63,847.43. 2. Director Holmes Report: Deabenderfer reported that Director Holmes informed the committee that the HazMat team has been meeting once a month to practice with equipment; a Fire Extinguisher training class will be given to county employees on the proper use of fire extinguishers with practice sessions held during the week of April 26th, 2004 through April 30th, 2004 at 10:00 AM and 2 PM in the west parking lot of the Courthouse Complex; and that a Storm Spotters class of 76 students was held on Tuesday, March 23rd, 2004. Director Holmes also recently met with Highway Engineer McNeal and Solid Waste Inspector Gonet regarding the need for a Debris Management section to be put in the County’s Emergency Operating Procedures Manual. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. GIS Oversight Committee Update: Plunkett reported that the GIS Oversight Committee met with Bruce Harris and Associates representatives on Tuesday, April 6th, 2004 to discuss the intergovernmental agreements to be used with municipalities for GIS Mapping Services, and a draft intergovernmental agreement will be reviewed by State’s Attorney Roberts. The county has just received the first reimbursement of $5,300 from Illinois Department of Transportation GIS grant. 2. CCI Update: Plunkett stated that the Committee discussed the outcome of the three town hall meetings that were held in March at Taylor Springs, Waggoner, and Nokomis. The CCI volunteers will now begin prioritizing projects at the April 29th, 2004 meeting at 6:00 PM in Nokomis, and then find volunteers to begin implementing the projects. 3. Illinois Institute for Rural Affairs Workshop: Plunkett stated that the committee discussed having Coordinator Daniels and two others attend the Illinois Institute for Rural Affairs workshop on April 30th, 2004. Motion by Plunkett, second by Horn to reserve for Daniels and two others to attend the Illinois Institute for Rural Affairs workshop on “Transforming your Community into an E-Community” in Springfield on Friday, April 30th, 2004. All in favor, motion carried. 4. Reminder of Meeting Date Changes: Plunkett reminded members that the regular monthly meeting in June has been changed from June 2nd to Friday, May 28th, 2004. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Painter, second by Sielschott to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Acting County Board Chairman Dennis Jagodzinski as follows: ANNOUNCEMENTS: On behalf of himself and County Board Chairman Havera, Jagodzinski thanked everyone who contributed to the Public Safety Tax campaign. APPOINTMENTS: Motion by Branum, second by Durbin to approve the re-appointment of Danny Foster as a trustee and as the Secretary/Treasurer to the Fillmore Community Fire Protection District for a three-year term to begin May 1, 2004 and expire April 30th, 2007. All in favor, motion carried. Motion by Bone, second by Painter to approve the re-appointment of Stephen Voyles as a trustee of the Coffeen Fire Protection District for a three-year term to begin May 1, 2004 and expire April 30th, 2007. All in favor, motion carried. PAY BILLS: Motion by Blankenship, second by Jackson to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2004. ADJOURN: Until the Regular Monthly Meeting on Tuesday, May 11th, 2004 at 8:30 AM. Motion by Painter, second by Myers to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:10 AM.