June 8th, 2004

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Montgomery County Board Minutes For Tuesday, June 8th, 2004 – 8:30 AM The following are minutes of a recessed meeting of the Montgomery County Board held at 8:30 AM on Tuesday, June 8th, 2004 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: Nelson Aumann, Terry Bone, Bonnie Branum, Ronald Deabenderfer, John Downs, Robert Durbin, Charles Hampton, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, David Jackson, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: George Blankenship and Dennis Jagodzinski. Pledge of Allegiance to the flag was given. CONTINUE: Tuesday, May 11th, 2004 RECESSED Board Meeting: County Clerk Sandy Leitheiser read the list of Election Judges submitted by the Democratic and Republican Party chairmen for County Board Approval. Motion by Branum, second by Aumann to approve the list of Commissioned Election Judges. All in favor, motion carried. (See Resolution Book 4, pages 297-320). ADJOURN Tuesday, May 11th, 2004 Board Meeting: Motion by Downs, second by Sielschott to adjourn the Tuesday, May 11th, 2004 Board Meeting. All in favor, motion carried. Chairman Havera opened the June 8th, 2004 Full Board Meeting. Mileage and Per Diem Approval: Motion by Ogden, second by Helgen to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Jackson to approve the Minutes of the Previously Recessed County Board Meeting held on Tuesday, May 11th, 2004. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – submitted. 5. Health Department Report – submitted. 6. T.B. Department Report – submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions and stated that the Juvenile Probation Officer position funded by the State of Illinois is open and she will be conducting interviews soon. 9. 911 Report – No report was submitted. APPROVAL OF 8 ITEMS ON THE CONSENT AGENDA: Motion by Bone, second by Durbin to approve the 8 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Subdivision Plan Update: Branum reported that Carl Nail was at the Road and Bridge Committee meeting and presented a subdivision plan for Dayspring Estates Second Addition. All plans for the subdivision are not yet finished and will be presented to the committee upon completion. 2. Work Crews Update: Branum stated that work crews have been out in force mowing. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. GASB 34 Computer Program Approval: Sielschott reported that last year Auditor Patton reported to the board that the new accounting standards rules (GASB 34) would be needed in the future. Two GASB 34 computer programs can be purchased for $7,000 (including training costs) and added to the county’s Harris accounting software system, which would assist County Treasurer Ron Jenkins’ office in tracking all county fixed assets and infrastructure to meet GASB 34 standards. Motion by Sielschott, second by Aumann to approve the purchase of GASB 34 software for $7,000.00. All in favor, motion carried. Sielschott reported that the money for GASB 34 is already in the budget. 2. Assessment Timeframe Change Update: Sielschott stated that the committee is looking at methods to speed up the process of getting tax bills out sooner, including reinforcing that all Assessors’ books be filed with the Supervisor of Assessments’ office by April of each year. 3. VAC Budget Update: Sielschott reported that the committee reviewed the proposed VAC budget, made some changes, and will be sending the revised proposed budget to the VAC. The Veteran’s Assistance Commission will begin in December, 2004. 4. Coal Sales Tax Issue Update: Sielschott stated that discussion took place on the Coal Sales Tax issue, with Attorney Ralph Bawden and State’s Attorney Roberts looking into this issue. 5. Resolution #04-14: To convey deed on Parcel ID. #04-000-884-00 in Montgomery County. Motion by Sielschott, second by Downs. All in favor, motion carried. (See Resolution Book 4, pages 321-322). 6. Resolution #04-15: To convey deed on Parcel ID. #04-001-417-05 in the City of Coffeen. Motion by Sielschott, second by Bone. All in favor, motion carried. (See Resolution Book 4, pages 323-324). 7. Resolution #04-16: To convey deed on Parcel ID. #06-000-731-05 in the Village of Panama. Motion by Sielschott, second by Jackson. All in favor, motion carried. (See Resolution Book 4, pages 325-326). 8. Resolution #04-17: To convey deed on Parcel ID. #07-000-230-00 in Village of Harvel. Motion by Sielschott, second by Komor. All in favor, motion carried. (See Resolution Book 4, pages 327-330). 9. Resolution #04-18: To convey deed on Parcel ID. #09-000-939-05 in the Village of Irving. Motion by Sielschott, second by Horn. All in favor, motion carried. (See Resolution Book 4, pages 331-332). 10. Resolution #04-19: To convey deed on Parcel ID. #16-000-670-00 in the City of Litchfield. Motion by Sielschott, second by Helgen. All in favor, motion carried. (See Resolution Book 4, pages 333-334). 11. Resolution #04-20: To convey deed on Parcel ID. #16-001-236-00 in the City of Litchfield. Motion by Sielschott, second by Painter. All in favor, motion carried. (See Resolution Book 4, pages 335-336). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Polling Place Accessibility Update: Durbin stated that several of Montgomery County’s polling places do not meet new HAVA standards for accessibility, and that the committee plans to research polling place locations that will meet new federal guidelines. 2. Animal Control Update: Durbin stated that the Committee is looking at established animal shelters in surrounding counties to research the expense of running such a facility, and will then present their findings to the Coordinating Committee. 3. Vehicle Sign Update: Magnetic signs for the Animal Control Wardens’ vehicle are in place and lettering identifying the Recycling Center truck has also been completed. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Ethics Ordinance #04-21 Approval: Downs stated that an Ethics Ordinance needs to be passed today by the County Board due to new Ethics Legislation. State’s Attorney Roberts stated that all counties and local bodies of government must update or adopt a new Ethics Ordinance, and that the appointment of an Ethics Commission and/or Ethics Officer can be done at a later date. County Clerk Leitheiser and State’s Attorney Roberts read the Ethics ordinance. Motion by Downs, second by Aumann to approve Ethics Ordinance #04-21 for Montgomery County. All in favor, discussion as follows: Member Ed Helgen inquired if an Ethics Officer should be appointed as well in case any grievances are filed regarding the Ethics Ordinance. Havera stated that the County Board needs to pass the ordinance first, then plans include appointing an Ethics commission at a later date, and added that no County Board members are allowed to sit on this commission. No further discussion, motion carried. (See Resolution Book #4, pages 337-344). 2. Life Insurance Carrier Change Approval: Downs stated that he had received a letter from Consociate Care Group that recommends the county change their basic life insurance from CNA to Met Life, which would be a savings of about $160.00 per month. Motion by Downs, second by Painter to change the county’s basic life insurance from CNA to Met Life. All in favor, motion carried. 3. Prevailing Wage Ordinance# 04-22 Approval: County Clerk Leitheiser read the 2004 Prevailing Wage Ordinance #04-22. Motion by Downs, second by Plunkett to approve the Prevailing Wage Ordinance #04-22. All in favor, motion carried. (See Resolution Book 4, pages 345-352). BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Historic Courthouse Roof Repair Update: Painter stated that the committee discussed repairs to the Historic Courthouse roof, and has decided to hire Architect David Lipe to oversee the Historic Courthouse Roof project, providing he has the State required credentials. 2. Tree Trimming Update: Painter reported that Kahl Tree Trimming service trimmed dead branches from the tree on the southeast corner of the Historic Courthouse lawn for $150.00. ESDA/AMBULANCE COMMITTEE REPORT: Given by Vice Chairman Ron Deabenderfer as follows: 1. May Ambulance Call Report: A summary of monthly operations for May 2004 is as follows: Total calls: 334; Total amount billed: $133,170.50; Total amount collected: $46,364.09. 2. Director Holmes Report: Deabenderfer reported that ESDA has been approved for funds from the Department of Homeland Security in the amount of $71,695.74 for equipment purchases. Director Holmes will be attending a one-day workshop for new Coordinators on Wednesday, June 16th, 2004 in Springfield, which is hosted by IEMA. The Courthouse Complex had a successful fire drill on Thursday, May 27th, with the entire courthouse evacuated in just a little over two minutes. The HazMat Team has received donations for the team from county businesses and individuals who reside in the county. The HazMat Guidelines Committee then hopes to have all paperwork to the ESDA Committee for approval by the July 6th, 2004 ESDA meeting, with a HazMat team activation by August 1st, 2004. 3. Ambulance Service Contract Approval for: FY 2004 Raymond/Harvel Area Ambulance Service Agreement for $33,360.00. Motion by Ogden, second by Heaton. All in favor, motion carried. (See Resolution Book 4, pages 353-356). FY 2004 Farmersville/Waggoner Area Ambulance Service Agreement for $55,350.00. Motion by Heaton, second by Hampton. All in favor, motion carried. (See Resolution Book 4, pages 357-360). FY 2004 Nokomis/Witt Area Ambulance Service Agreement for $78,000.00. Motion by Petty, second by Durbin. All in favor, motion carried. (See Resolution Book 4, pages 361-364). FY 2004 Hillsboro Area Ambulance Service Agreement for $125,000.00. Motion by Bone, second by Deabenderfer. All in favor, motion carried. (See Resolution Book 4, pages 365-368). Litchfield Area Ambulance Service Agreement for $120,000.00. Motion by Painter, second by Horn. All in favor, motion carried. (See Resolution Book 4, pages 369-372). ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. CCI Update: Plunkett stated that a CCI meeting was held on Wednesday, June 2nd, 2004 at the 1st Community Bank in Hillsboro, with twenty five interested citizens in attendance. Discussion included the development of an Economic Development Corporation. 2. Location One Update: Plunkett stated that DCEO is suggesting that Montgomery County use the Location One website to input information regarding county building and acreage information. The website is free to users, but does require frequent updates, so the quality of information can be maintained on the website. Plunkett stated that this would be a good tool for the county, but would require someone at the county level to keep the site current. 3. Meeting Date Change Update: The regular monthly meeting for Wednesday, July 7th, 2004 has been changed to Friday, July 2nd, 2004 at 6:00 PM in the County Board room of the Historic Courthouse. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Heaton, second by Durbin to approve the 7 committee reports. All in favor, motion carried. PAY BILLS: Motion by Horn, second by Helgen to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2004. ADJOURN: Until the Regular Monthly Meeting on Tuesday, July 13th, 2004 at 8:30 AM. Motion by Painter, second by Branum to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:45 AM.