September 14th, 2004

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Montgomery County Board Minutes For Tuesday, September 14th, 2004 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, September 14th, 2004 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: Nelson Aumann, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, David Jackson, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Toby Dean and Dennis Jagodzinski. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Horn to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Petty, second by Jackson to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, August 10th, 2004. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions and stated that a Voter Registration Drive will be held on Saturday, October 2nd, 2004 and Sunday, October 3rd, 2004 from 9:00 AM until 7:00 PM at the Litchfield Wal-Mart store. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – submitted. 6. T.B. Department Report – submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Bone, second by Ogden to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. CCI Presentation: Chairman Plunkett introduced Tom Becker from the Illinois Department of Commerce and Economic Opportunity and Co-Chairs of the Economic Development Corporation Emily Battin and Heather Hampton-Knodle. Tom Becker presented the County Board with a plaque which acknowledges that the county has reached step two in the program’s five-step plan for Economic Development. Becker stated that the county is moving in the right direction and thanked Heather Hampton-Knodle, Emily Battin, Mike Plunkett, Chris Daniels and Dawn Lutz for all their help with the Economic Development Corporation. 2. CCI Update: Plunkett stated that last month the county board approved the expenditure of $15,000 per year for the next three years to help fund the Economic Development Corporation. The county’s only stipulation was that municipalities come on board with a dollar per capita to help fund the project, and Plunkett reassured the board that eight villages/cities in the county have now approved their support of the program to date. The following cities have approved support of the project: The Villages of Raymond, Irving, Donnellson, Farmersville, and Schram City and the Cities of Coffeen, Hillsboro and Nokomis. The Economic Development Corporation continues to attend city/village council meetings to explain the importance of the Economic Development Corporation. 3. Illinois Route 66 Heritage Project: Plunkett stated that Litchfield Economic Development Coordinator Tonya Flannery is applying to the Federal Highway Commission for National Scenic Byways for Route 66. The application requires a county support letter and resolution that will need to be passed at the October full board meeting, so packets were distributed to each board member for review. Benefits for a project of this type include national advertising and marketing of any area of interest within a 10-mile radius of route 66, as well as providing some funding support. In addition, no billboards can be placed along a designated National Scenic Highway by law. Plunkett asked board members to review the information and have questions ready for the October meeting. 4. Economic Development Conference: Plunkett reported that the committee approved sending Coordinator Chris Daniels to an Economic Development Conference offered by Southern Illinois University on September 28 and 29th, 2004. 5. Farmersville Overpass Update: Plunkett reported that board member Dave Heaton has accumulated 1,100 signatures to assist in securing support for the repair of the approaches to the Farmersville overpass. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Senate Bill 2327: County Highway Engineer Amy McNeal reported that she has been talking with the State about Senate Bill 2327, which affects Multi-Axle Vehicle Weight Permits. McNeal stated that Senate Bill 2327 is unclear legislation, and suggested that the county emulates what the State decides to do, once legislation is passed regarding Multi-Axle Vehicle Weight Permits. 2. Resolution #18-04: McNeal reported that the Road and Bridge Committee has decided not to accept bid proposals from Metal Culverts, Inc. for the year 2005. The decision was made due to poor workmanship of pipe culverts, billing problems and delivery deadlines not being met in 2004. Motion by Branum, second by Bone to approve Resolution #18-04 not allowing bid proposals issued to Metal Culverts, Inc. for 2005, due to poor workmanship of pipe culverts, delivery problems and billing problems in 2004. All in favor, motion carried. (See Resolution Book 5, page 30). 3. Resolution #19-04: Motion by Painter, second by Durbin to approve Resolution #19-04 Appropriating $2,342.00 for 985 B-CA, Witt Road District, N. 17th Avenue, Section 2 for 50%-50% Project. County Share = $1,171.00 or 50%. All in favor, motion carried. (See Resolution Book 5, pages 31-32). 4. Resolution #20-04: Motion by Durbin, second by Branum to approve Resolution #20-04 Appropriating $2,405.05 for 987 B-CA, Witt Road District, Seven Sisters Avenue, Section 33 for 50%-50% Project. County Share = $1,202.53 or 50%. All in favor, motion carried. (See Resolution Book 5, pages 33-34). 5. Backhoe & Trailer Purchase: The Road and Bridge Committee will be looking for bids to purchase a backhoe and trailer for the Highway Department. 6. Proposed Road & Bridge Committee Meeting Dates & Times for 2005: Branum reported that the committee reviewed and approved the proposed 2005 Road and Bridge Committee Meeting dates and times. The Committee will meet the Wednesday before the Full Board meeting at 8:30 AM at the Highway Department for the 2005 fiscal year. 7. Black Diamond Road Repair Update: Branum stated that the Highway Department has fixed the drop off on the shoulder of the Black Diamond Road. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. CES Extension Levy Request Increase Approval: Sielschott stated that CES Extension Director Denise Kistner attended the Finance Committee meeting and reported that the Youth Development Educator position was cut from the Extension Budget due to the loss of funding. Director Kistner requests an increase in the CES Extension levy in the amount of $15,000 in order to keep the Youth Development Educator position, which increases their levy request from $131,024 to $146,000. Motion by Sielschott, second by Downs to approve the CES Extension Levy Increase in the amount of $15,000. All in favor, motion carried. 2. Changes to the Health Departments 2005 Proposed Budget Approval: Sielschott reported that the Health Department presented some changes in their budgeted expenses for fiscal year 2005. The Health Department Board has already approved these changes. 3. Approval of Estimated Tax to be Levied: Sielschott reported that the Estimated 2004 Tax Levy Extension will come in at 4.4299% higher than last year’s extension, which will not require a Truth in Taxation hearing. Sielschott stated that the committee reviewed many options to cut the 2005 budget, and, as a result, several budget cuts will be made. The roof replacement project will be done with state grant monies, each office will be responsible for their cell phone and pager expenses, Waste Management Services will no longer be lumped together under one large budget, but instead will be itemized as Coordinated Services, Recycling Center and Solid Waste budgets in order to track revenues and expenses for grant reporting purposes. Sielschott also stated that after looking at the Drug Task Force position and its necessity, the county has decided not to cut this position at this time. He reported that the draft budget will be on display in the County Clerk’s office in the Historic Courthouse for public viewing. Board members should expect to pass the 2005 Fiscal Year Budget at the November 9, 2004 Full Board meeting. Motion by Sielschott, second by Aumann to approve the Estimated County Tax Levy Extension of 4.4299% for 2004 taxes, payable in 2005. All in favor, motion carried. 4. Approval of Prepaid Vendor’s List Additions: Sielschott reported that some additions were necessary to be added to the Prepaid Vendor’s list, and informed members that with the continued additions to the list, each county board committee will receive a printout of what has been paid from the prepaid vendor’s list in their bill packet each month. Motion by Sielschott, second by Horn to add the following 9 vendors to the prepaid vendor’s list: Americall Communications, Francotyp-Postalia, United Office Systems, Harris, C&S Company, U of I Extension Office, Election Polling Places Rent, Election & Processing Judges and Montgomery County Treasurer – County Property Taxes. All in favor, motion carried. 5. Void Tax Bills Acquired by County Trustee: Motion by Sielschott, second by Downs to approve voiding the 55 tax bills acquired by the County Trustee. All in favor, motion carried. (See Resolution Book 5, pages 35-36). 6. Resolution #04-32 to Convey Tax Deed on Parcel ID #10-001-315-05: Motion by Sielschott, second by Petty to convey tax deed on Parcel ID. #10-001-315-05 in the City of Nokomis. All in favor, motion carried. (See Resolution Book 5, pages 37-40). 7. Resolution #04-33 to Convey Tax Deed on Parcel ID #18-000-651-00: Motion by Sielschott, second by Petty to convey tax deed on Parcel ID. #18-000-651-00 in the City of Witt. All in favor, motion carried. (See Resolution Book 5, pages 41-42). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Elections Update: Clerk Leitheiser reported that preparation for the Nov. 2, 2004 General Election is going well. 2. Polling Place Accessibility Grant Project: Durbin stated that Clerk Leitheiser gave an update at the committee meeting on the Polling Place Accessibility Grant Project and reported that the work on the polling places should be completed before the November Election and will not exceed the grant amount of $6,039.00. 3. Animal Control Update: Durbin stated that a new Animal Control Warden was hired to fill the vacant part-time position. George Cerutti of Fillmore will be taking over as Animal Control Warden for Montgomery County. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Change of Authorized Agent for IMRF – Resolution #04-34: Clerk Leitheiser read the resolution to appoint Andrea Mikolasek as the County Authorized Agent for IMRF. Motion by Downs, second by Blankenship to approve the appointment of Andrea Mikolasek as the County Authorized Agent for IMRF. All in favor, motion carried. (See Resolution Book 5, page 43-44). 2. Arbitration: Downs reported that a date for the F.O.P. arbitration has been set for Tuesday, November 30, 2004. The time of the meeting has not been determined as of yet. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Air Conditioning Unit for Payroll Clerks’ Office Approval: Painter reported that a 110-volt window air conditioning unit will be purchased for the payroll clerk’s office in the Historic Courthouse. 2. Third Floor Window Update: Painter stated that the committee approved replacing the window on the third floor next to the outside fire escape of the Historic Courthouse. The window will be replaced by J&W of Taylor Springs for $840.00. ESDA/AMBULANCE COMMITTEE REPORT: Given by member George Blankenship as follows: 1. August Ambulance Call Report: A summary of monthly operations for August 2004 is as follows: Total calls: 359; Total amount billed: $135,360.50; Total amount collected: $72,897.82. 2. Approval of the County’s 5 Ambulance Service Levies: · Resolution #04-35- Nokomis/Witt: Motion by Blankenship, second by Durbin to approve the Nokomis/Witt Ambulance Service Area Levy in the Amount of $78,000 for 2005. All in favor, motion carried. (See Resolution Book 5, page 45). · Resolution #04-36- Litchfield: Motion by Blankenship, second by Helgen to approve the Litchfield Ambulance Service Area Levy in the Amount of $120,000 for 2005. All in favor, motion carried. (See Resolution Book 5, page 46). · Resolution #04-37- Farmersville/Waggoner: Motion by Blankenship, second by Heaton to approve the Farmersville/Waggoner Ambulance Service Area Levy in the Amount of $55,250 for 2005. All in favor, motion carried. (See Resolution Book 5, page 47). · Resolution #04-38- Raymond/Harvel: Motion by Blankenship, second by Ogden to approve the Raymond/Harvel Ambulance Service Area Levy in the Amount of $33,360 for 2005. All in favor, motion carried. (See Resolution Book 5, page 48). · Resolution #04-39- Hillsboro: Motion by Blankenship, second by Myers to approve the Hillsboro Ambulance Service Area Levy in the Amount of $146,000 for 2005. All in favor, motion carried. (See Resolution Book 5, page 49). APPROVAL OF 7 COMMITTEE REPORTS: Motion by Downs, second by Sielschott to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: SCHEDULE CHANGES: Havera reminded board members that due to the Observance of Columbus Day on Monday, October 11th, the Finance Committee will be meeting on Monday, October 4, 2004 at 8:30 AM in the County Board room of the Historic Courthouse. Public Comments: Havera asked if anyone in the audience had any comments, and there were none. PAY BILLS: Motion by Blankenship, second by Komor to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2004. RECESS: Until the Regular Monthly Meeting on Tuesday, October 12th, 2004 at 8:30 AM. Motion by Painter, second by Heaton to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:20 AM.