October 12th, 2004

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Montgomery County Board Minutes For Tuesday, October 12th, 2004 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, October 12th, 2004 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: John Downs and Nelson Aumann. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Horn, second by Ogden to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Jackson, second by Heaton to approve the Minutes of the Previously Recessed County Board Meeting held on Tuesday, September 14th, 2004. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – submitted. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – George Blankenship, County Board liaison to the Health Department board, reported that Hugh Satterlee was selected as the new Administrator for the Montgomery County Health Department. Satterlee was present at the meeting and stated that the Health Department will be working toward a better working relationship with the county board. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions. 9. 911 Report – Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Bone, second by Durbin to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING MEETING REPORT: 1. Update on Lease Option Agreement with BPI Industries: Havera stated that the county received a payment from BPI Industries in the amount of $51,700. BPI is exercising the Lease Option Agreement to harvest methane gas from Montgomery County owned coal rights property, and drilling is now underway on selected parcels. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Resolution #21-04: A Resolution appropriating $8,425.73 for 1003 B-CA, Hillsboro Road District, Miller Trail for 50%-50% Project. County Share = $4,212.87 or 50%. Motion by Branum, second by Bone. All in favor, motion carried. (See Resolution Book 5, page 50). 2. Approval of Daysprings Estates Second Edition Subdivision Plans: Surveyor Carl Nail was present to review the Daysprings Estates Second Addition subdivision plans with the county board. Nail explained that the proposed subdivision is located on the northwest side of Litchfield’s Lake Lou Yaeger, and will have water supplied by the Henderson Water District. County Engineer McNeal confirmed that the roadway plans are sufficient and that the Health Department has given their approval of the septic system. Motion by Helgen, second by Sielschott to approve the Dayspring Estates Second Addition Subdivision Plans. All in favor, motion carried. 3. Picks Addition Approval: Carl Nail went over plans to subdivide six lots for the Picks Addition on the north side of Waresgrove Lane. Nail stated that the 7.3 acres will be divided into six lots, which is settled along an Irving Township road, with the Montgomery County Water Company supplying the area with water. Motion by Branum, second by Painter to approve the Picks Addition on the north side of Waresgrove Lane in Irving Township. All in favor, motion carried. 4. Work Crews Update: Branum reported that work crews continue to perform regular maintenance work on county roads. 5. Backhoe Purchase Update: Discussion took place in regard to the purchasing of a backhoe for the Highway Department. McNeal stated that the specs are in the process of being drawn up. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Update of Revisions to the 2005 Budget: Sielschott reported that there are some changes to the 2005 budget and there will a few more before the final budget is passed at the November 9th, 2004 County Board meeting. One change will be an increase in revenue received in a $19,000 IEMA grant to be used for ESDA funding, and will go toward the ESDA Director’s salary. Sielschott also stated that the Victims Crime fund expenses will be decreased by approximately $2,000. Also, Host Fee fundings will be reduced by $15,000 for the newly organized County Economic Development Corporation program. 2. Approval of the 2005 Aggregate Levy: Motion by Sielschott, second by Jagodzinski to approve the Aggregate Levy in the amount of $3,750,270 or a 4.4299% increase from Fiscal Year 2004 levy in 2005. All in favor, motion carried. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Elections Update: Durbin stated that Clerk Leitheiser reported at the HWE meeting that the county could see a 75% voter turnout for the 2004 Elections. Leitheiser stated that the 2000 Presidential Election produced a 62% turnout, and voter interest is projected to be higher for this election. 2. Intergovernmental Mutual Aid Agreement for the Establishment of the Illinois Public Health Mutual Aid System- Resolution #04-40: Clerk Leitheiser reported that this agreement would allow the Health Department to aid other counties in the case of an emergency, as well as receive emergency aid in return. Clerk Leitheiser read Resolution #04-40 establishing the Health Department’s role in Mutual Aid to other counties. Motion by Durbin, second by Dean to approve the participation of the Montgomery County Health Department in the Intergovernmental Mutual Aid Agreement for the Establishment of the Illinois Public Health Mutual Aid System. All in favor, motion carried. (See Resolution Book 5, pages 51-60). 3. Full Time Animal Control/Recycling Worker Position Approval: Durbin stated that the committee has decided to take two part-time positions and combined them into one full-time position which will include animal control and recycling responsibilities. This position will offer a forty hour work week starting at $8.00 per hour with a six month probation period. Applications for the new position can be picked up in the Coordinated Services Office and must be returned by Monday, October 18th, 2004 to that same office. Motion by Durbin, second by Petty to approve the full-time combined position for Animal Control Warden/Recycling Facility Worker with the salary to be paid from Host Fees and Animal Control fund and that this new employee is to report directly to Coordinator Chris Daniels. All in favor, motion carried. 4. Animal Control Truck Approval: Durbin stated that the committee approved the purchase of a used pickup truck to be designated specifically for Animal Control in an amount not to exceed $6,000. Motion by Durbin, second by Bone to approve the purchase of a used pickup truck in an amount not to exceed $6,000 to be designated for Animal Control use only with monies coming from Host Fees. All in favor, motion carried. PERSONNEL COMMITTEE REPORT: Given by Vice Chairman Bill Sielschott as follows: 1. Health Insurance Claims Update: Sielschott stated that Attorney Dan McLaughlin with O’Hara Law Firm addressed the committee regarding some previous health insurance claims with the county’s past carrier, IBG. 2. Approval of the 2005 Holiday Schedule for County Offices: Motion by Sielschott, second by Komor to approve the 2005 Holiday Schedule for County Offices. All in favor, motion carried. (See Resolution Book 5, page 61). 3. Update on Arbitration Date and Time for F.O.P.: The F.O.P. arbitration date has been set for Tuesday, November 30th, 2004 at 9:00 AM in the PBC Room of the New Courthouse. 4. Kiefer Benefit Announcement: Sielschott stated that there will be a benefit held on Saturday, November 13th, 2004 at the Hillsboro Moose Lodge for Julie Kiefer’s two sons, as well as one held on Saturday, October 23rd, 2004 at the St. Louis Parish Center in Nokomis. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Historic Courthouse Update: Painter reported that an air-conditioning unit has been installed in the Payroll Clerk’s office, as well as a low ambient unit in the Historic Courthouse basement. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. September Ambulance Call Report: A summary of monthly operations for September 2004 is as follows: Total calls: 370; Total amount billed: $129,892.25; Total amount collected: $72,967.27. Jagodzinski reported that ESDA has been receiving money from different levels of State resources for funding and Director Holmes should be commended for her continued efforts in obtaining grant dollars. 2. Director Holmes Report: Jagodzinski reported that Ambulance Billing is starting to receive large amounts of back pay from Medicare. Public Aid has been backlogged and the county should start seeing payments from that office in upcoming months. Funds have been increasing in Small Claims Court each month as well. Ambulance Billing received $488.50 from the Credit Bureau for the month of June. Holmes attended the IEMA conference in Springfield with the main emphasis of this year’s program focused on Unified Command, National Incident Management System (NIMS) and Community Emergency Response Team (CERT). Local emphasis will be to encourage Fire Service, Law Enforcement, EMS, ESDA, County and City leaders, Public Health, and Medical Facilities toward working together to provide coordinated emergency event services. Jagodzinski stated that a not-for profit organization called Noah’s Wish has been located and coordination will be made with this volunteer group to respond to any emergency or evacuation to provide pet care until their owners are allowed back into their homes. Director Holmes will invite representatives of the organization to a future LEPC and HazMat meeting to give a presentation of their program. Jagodzinski stated that Holmes will be attending a meeting on October 13th on Pipeline Safety Awareness at the Illinois Power Company office in Hillsboro. Director Holmes is having difficulty confirming an appointee from M&M Service Corporation in Carlinville to the LEPC Committee. If no reply is given in the near future, another chemical company will be asked to appoint a representative to the LEPC Committee. Jagodzinski stated that Holmes is setting up classes for Unified Command on November 13th at the VFW Post 1306 at 8353 Illinois Route 127 South in Taylor Springs, with classes being held from 8:30 AM to 4:00 PM. The class is free and is sponsored by the Illinois Emergency Management Agency and Illinois Terrorism Task Force, which is partnered with the Department of Homeland Security. 3. Computer Equipment Purchase Approval: The Illinois Terrorism Task Force and the Department of Homeland Security have approved grant funds for Montgomery County ESDA, and given permission to order the requested equipment for several agencies. The total amount approved for Montgomery County is $71,695.74, and ESDA will be delivering the equipment as it arrives. The monies will be reimbursed to the General Fund when grant funds are received from the Department of Homeland Security. Motion by Jagodzinski, second by Ogden to purchase computer equipment for approximately $3,000, which will later be reimbursed to the General Fund when grant funds are received from the Department of Homeland Security. All in favor, motion carried. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Illinois Route 66 Heritage Project Approval: Plunkett stated that last month board members were given information packets regarding approving Route 66 as a National Scenic Byway, which would bring an increase in tourism and provide free marketing/advertising for that county area. Motion by Plunkett, second by Heaton to give county approval to write a support letter for nomination of Route 66 to become a National Scenic Byway. All in favor, motion carried. 2. CCI Update: Plunkett reported that on October 1st, 2004 the Montgomery County Economic Development Corporation has begun filing corporation paperwork with the Illinois Secretary of State, with January 1st, 2005 set for the first Charter Member meeting. Plunkett stated that there are currently nine municipalities committed to participate in cooperation, with Fillmore, Witt, Waggoner and Taylor Springs scheduled for presentations in the upcoming two weeks. The City of Litchfield has tabled their vote until their city council is given more information. There is currently $35,000 committed to the Economic Development Corporation and the University of Illinois Cooperative Extension Service will provide matching funds. 3. GIS Update: Plunkett reported that GIS vendor Bruce Harris is 46% complete with the GIS project for Montgomery County, with North and South Litchfield Townships set to be delivered in the next couple of weeks. 4. Enterprise Zone Approval- Resolution #04-41: Motion by Plunkett, second by Durbin to approve the resolution to amend the Montgomery County Enterprise Zone to include the City of Coffeen and to amend the Sales Tax Exemption to allow purchases of materials in the State of Illinois. All in favor, motion carried. Motion by Plunkett, second by Helgen to approve the Amended Enterprise Zone Intergovernmental Agreement to include the City of Coffeen and to change the Sales Tax provision according to Illinois State Law. All in favor, motion carried. (See Resolution Book 5, pages 62-66). APPROVAL OF 7 COMMITTEE REPORTS: Motion by Blankenship second by Painter to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: ANNOUNCEMENTS: Havera reminded everyone of the benefit held for Supervisor of Assessments Officer Julie Kiefer’s sons on Saturday, October 23rd, 2004 at the St. Louis Parish Center in Nokomis. Havera urged members to make contributions to the Kiefer family as they prepare for their son Charlie’s bone marrow transplant. Havera stated that the Annual County Christmas party will be held on Saturday, December 4th, 2004 at the Hillsboro Moose Lodge. Havera announced that there will be a Household Hazardous Waste Collection at the Bond County Fairgrounds in Greenville on Saturday, October 16th, 2004 from 8:00 AM until 3:00 PM. SCHEDULE CHANGES: Havera reported that the Coordinating Committee Meeting that was scheduled for Tuesday, October 26th, 2004 has been rescheduled for Wednesday, October 27th, 2004 at 6:00 PM in the County Board room. APPOINTMENTS: Motion by Branum, second by Durbin to approve the appointment of Linda Williams to the Fillmore Community Fire Protection District to finish out the term of Danny R. Foster, who has resigned. The term will begin immediately and expire April 30th, 2007. All in favor, motion carried. Public Comments: Havera asked if anyone in the audience had any comments, and there were none. PAY BILLS: Motion by Painter, second by Myers to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2004. RECESS: Until the Regular Monthly Meeting on Tuesday, November 9th, 2004 at 8:30 AM. Motion by Myers, second by Heaton to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:20 AM.