November 9th, 2004

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Montgomery County Board Minutes For Tuesday, November 9th, 2004 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, November 9th, 2004 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Nelson Aumann and Dave Heaton. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Ogden, second by Petty to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Helgen, second by Jackson to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, October 12th, 2004. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – Ron Jenkins was present for questions and stated that the Annual County Tax Sale will be held on Monday, November 22nd, 2004 at 9:00 AM in the County Board room. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – Hugh Satterlee was present for questions. Chairman Havera asked Satterlee about the availability of flu shots in Montgomery County for this year. Satterlee stated that at this time, Montgomery County will not be receiving any vaccines due to short supply, and reported that many clinics, doctor’s offices and Health Departments will also not be receiving any vaccines this year. A limited supply of 140 to 150 children’s vaccines have been ordered and it appears as though the county may get that supply and a special clinic will be held for the distribution of the children’s flu vaccines. Satterlee stated that most counties in Illinois are experiencing a flu vaccine shortage. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Durbin, second by Petty to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Backhoe Bid Letting Date: Branum stated that bid specs for a backhoe are complete and a meeting will be held on November 23rd, 2004 at 8:30 AM at the Highway Department to open bids for the backhoe purchse. 2. Committee Meeting Date Change: The regular monthly Road and Bridge Committee meeting that was scheduled for Wednesday, December 8th, 2004 at 8:30 AM has been moved to Wednesday, December 1st, 2004 at 8:30 AM at the Highway Department. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Probation Department Budget: Sielschott reported that Probation Officer Banee Ulrici received word that the State reimbursement for that office would be cut by about $60,000, with a shortfall of approximately $46,000. Judge Long told the committee that monies could come from Probation fees to compensate for this revenue loss. Motion by Sielschott, second by Plunkett to approve $46,000 from Probation Fees for Fiscal Year 2005. All in favor, motion carried. 2. R.O.E. Budget Possible Revision: Sielschott stated that Christian County is currently paying $19,000 annually toward the Regional Office of Education budget and Montgomery County is currently paying $51,000, which is an unfair funding system, which was set at Christian County’s share of 56% and Montgomery County’s share of 44%. After a lengthy discussion, the Finance Committee decided that Montgomery County will fund approximately $18,000.00 of the ROE budget for the 2005 Fiscal Year, which totals $37,827.00. The Regional Office will be responsible for the remaining funds. 3. 2005 General Budget Revisions: Discussion took place on the general budget revisions. All changes to the 2005 budget have gone through the committees. 4. Veterans Assistance Commission Report: Sielschott reported that the Veteran’s Assistance Commission will begin operating December 1, 2004, and reported that the Commission will be good for Montgomery County Veterans. All VAC vouchers must be submitted to the Treasurer’s Office, and the County Board will oversee the fund. 5. Senior Citizens Report: Sielschott stated that a letter to all Senior Clubs will be sent out regarding sending in their receipts from the 2004 Fiscal year. Once receipts are received, then funds will be sent to the Senior Clubs for reimbursement. 6. Resolution #04-42: Resolution adopting Fiscal Year 2005 Financial Appropriation Ordinance totaling the sum of $14,726,447.00. Motion by Sielschott, second by Downs. All in favor, motion carried. (See Resolution Book 5, page 67). 7. Resolution #04-43: Resolution to pass tax levy for the General Corporate Fund for the current taxable year, in the sum of $648,000.00. Motion by Sielschott, second by Blankenship. All in favor, motion carried. (See Resolution Book 5, page 68). 8. Resolution #04-44: Resolution to pass tax levy for the County Health Department, in the sum of $320,000.00. Motion by Sielschott, second by Bone. All in favor, motion carried. (See Resolution Book 5, page 69). 9. Resolution #04-45: Resolution to pass tax levy for the Illinois Municipal Retirement Fund, in the sum of $409,000.00. Motion by Sielschott, second by Painter. All in favor, motion carried. (See Resolution Book 5, page 70). 10. Resolution #04-46: Resolution to pass tax levy for the Social Security Fund, in the sum of $474,000.00. Motion by Sielschott, second by Myers. All in favor, motion carried. (See Resolution Book 5, page 71). 11. Resolution #04-47: Resolution to pass tax levy to pay the costs of Insurance Premiums, in the sum of $544,000.00. Motion by Sielschott, second by Durbin. All in favor, motion carried. (See Resolution Book 5, page 72). 12. Resolution #04-48: Resolution to pass tax levy for the Tuberculosis Care and Treatment Fund, in the sum of $62,460.00. Motion by Sielschott, second by Jagodzinski. All in favor, motion carried. (See Resolution Book 5, page 73). 13. Resolution #04-49: Resolution to pass tax levy for the County Highway Fund, in the sum of $320,000.00. Motion by Sielschott, second by Branum. All in favor, motion carried. (See Resolution Book 5, page 74). 14. Resolution #04-50: Resolution to pass tax levy for the County Highway Federal Aid Matching Fund, in the sum of $160,000.00. Motion by Sielschott, second by Komor. All in favor, motion carried. (See Resolution Book 5, page 75). 15. Resolution #04-51: Resolution to pass tax levy for the Special Aid to County Bridge Fund, in the sum of $160,000.00. Motion by Sielschott, second by Bone. All in favor, motion carried. (See Resolution Book 5, page 76). 16. Resolution #04-52: Resolution to pass tax levy for the County Extension Service, in the sum of $146,000.00. Motion by Sielschott, second by Deabenderfer. All in favor, motion carried. (See Resolution Book 5, page 77). 17. Resolution #04-53: Resolution to pass levy for Senior Citizen Social Services in the sum of $10,000.00. Motion by Sielschott, second by Petty. All in favor, motion carried. (See Resolution Book 5, page 78). 18. Resolution #04-54: Resolution to pass levy for Veterans Assistance in the sum of $64,200.00. Motion by Sielschott, second by Dean. All in favor, motion carried. (See Resolution Book 5, page 79). 19. Resolution #04-55: Resolution to set Salaries for the following Department Heads: Supervisor of Assessments - $41,409.00, Probation Officer - $37,604.00, and Assistant Probation Officers - $129,106.00. Motion by Sielschott, second by Downs. All in favor, motion carried. (See Resolution Book 5, page 80). 20. Resolution #04-56: Resolution to Authorize State’s Attorney Appellate Prosecutor and to appropriate the sum of money not to exceed $11,000.00. Motion by Sielschott, second by Helgen. All in favor, motion carried. (See Resolution Book 5, page 81). 21. PASSING THE FY 2005 Budget & Revisions: Motion by Sielschott, second by Downs to approve the Fiscal Year 2005 Budget and Revisions, which includes all the forementioned levies and appropriations. All in favor, motion carried. Sielschott thanked everyone for their help on the budget. Chairman Havera thanked the Finance Committee for all their time, energy, and effort in compiling and finalizing the budget. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. ICRMT Insurance Renewal: Durbin stated that Greg Peterson with ICRMT Insurance was present at the HWE Committee meeting. Peterson told the committee that ICRMT currently has fifty-six counties included in the insurance pool, and that premiums have decreased considerably this year. Montgomery County had a small amount of claims this past year, which will result in a $72,000 decrease in premium cost. The county will be raising the per occurrence coverage from $3 million to $5 million at an additional premium cost of $6,337. Motion by Durbin, second by Petty to approve the ICRMT Insurance Premium renewal in the amount of $263,839 for one year. All in favor, motion carried. 2. 2004 General Elections Update: Durbin reported that the 2004 General Elections in Montgomery County went well. Voter turnout was over 74%, which was higher than the national average of 59%. 3. Animal Control/Recycling Facility Worker Update: On October 22nd, 2004, the committee hired Ben Bishop from Litchfield to serve in the full-time Animal Control/ Recycling Worker position. 4. Animal Control Ordinance Update: Durbin stated that the committee will be revisiting the Animal Control Ordinance now that the county has someone full-time for the Animal Control position. 5. Household Hazardous Waste Collection: Durbin reported that the committee gave approval to apply to the Illinois EPA for another Household Hazardous Waste Collection in Montgomery County. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Health Insurance Update: Downs stated that Steve Spinner from Consociate Care Group was present at the Personnel Committee meeting and gave a status report on the county’s health insurance claims. Downs stated that the contract year for insurance will be changed to June 1 through May 30th, , with the deductible and out of pocket expense to be calculated for the calendar year. 2. Circuit Clerk Union Contract: Downs stated that there will be a Special Personnel Committee meeting on Wednesday, November 17th, 2004 at 6:00 PM in the PBC room and a tentative meeting on Tuesday, December 7th, 2004 at 6:00 PM in the PBC meeting room to continue the Circuit Clerk’s Union Contract negotiations. 3. Arbitration Date for F.O.P.: A date for arbitration on the F.O.P. Union Contract has been set for Tuesday, November 30th, 2004 at 9:30 AM in the PBC room of the New Courthouse. 4. November Committee Meeting Date Reminder: Downs stated that the November Personnel Committee meeting will be held on Friday, November 19th, 2004 at 8:30 AM in the County Board room of the Historic Courthouse due to the Thanksgiving Holiday. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Storage Shed for Lawn Equipment Update: Painter stated that Lloyd Meyer is pricing a prefabricated storage shed for the county’s lawn equipment. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. April Ambulance Call Report: A summary of monthly operations for October 2004 is as follows: Total calls: 345; Total amount billed: $117,045.00; Total amount collected: $66,830.12. 2. Director Holmes Report: Jagodzinski reported that due to the necessity to receive mail earlier in the workday, the committee approved the rental of a post office box for the ESDA office at $63.00 annually, which will be divided up between the five Ambulance districts at a cost of $12.60 per each district. Jagodzinski reported that a Unified Command Class will be held on Saturday, November 13th, 2004 from 8:30 AM to 4:00 PM at the VFW Hall in Taylor Springs, with Director Holmes stating that currently eighty-one people have signed up for the class. ESDA will also be hosting a tabletop exercise with the County Health Department on November 19th, 2004 on Bio-Terrorism. Jagodzinski stated that Holmes received information on the pipelines in the county from AmerenIP. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. CCI Update: Plunkett gave members an update on the number of municipalities that are now participating in the Economic Development Corporation, with the goal set at presenting the Economic Development Corporation to all 20 municipalities by the end of the year. 2. Enterprise Zone Update: Plunkett stated that the amendments to the Enterprise Zone will be presented to the County Enterprise Zone Committee on Monday, November 15th, 2004 for approval. 3. Committee Meeting Date Change: The Economic Development Committee will meet on Wednesday December 1st, instead of Wednesday, December 8th, 2004 at 6:00 PM in the County Board room. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Painter, second by Downs to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: ANNOUNCEMENTS: Havera reminded everyone that a Benefit for the Julie Kiefer family will be held on Saturday, November 13th, 2004 at the Hillsboro Moose Lodge. Havera went on to announce that a donor bone marrow match had been found for Charlie Kiefer and the transplant will take place on December 16th, 2004. Havera asked that the Kiefer family be kept in everyone’s prayers. SCHEDULE CHANGES: Havera reported on several special committee meetings and date changes. 1. There will be a Mines & Minerals Committee Meeting on November 11th, 2004 at 6:00 PM in the County Board room. 2. There will be a Special Personnel Committee Meeting on November 17th, at 6:00 PM in the PBC meeting room in the New Courthouse to discuss the Circuit Clerk’s Union Contract. 3. There will be a Special Road & Bridge Committee Meeting on November 23rd, 2004 at 8:30 AM at the Highway Department for the Bid Opening of the Loader Backhoe. 4. There will be a Special Personnel Committee Meeting on November 30th, 2004 at 9:30 AM in the PBC room of the New Courthouse for Arbitration on the FOP Union Contract. 5. The regular Road & Bridge Committee Meeting has been changed from Wednesday, December 8th, 2004 to Wednesday, December 1st, 2004 at 8:30 AM at the Highway Department. 6. The regular Economic Development Committee Meeting has been changed from Wednesday, December 8th, 2004 to Wednesday, December 1st, 2004 at 6:00 PM in the County Board Room. 7. Havera reminded board members that the Re-Organizational Board meeting will be held on Monday, December 6th, 2004 at 8:30 AM in the County Board room of the Historic Courthouse to induct all newly elected and re-elected County Board members, elect a new County Board Chairman, and make assignments to County Board Committees. APPOINTMENTS: 1. Motion by Dean, second by Jackson to approve the re-appointment of Leonard Rovey to the Farmersville-Waggoner Fire Protection District for a term of three-years, which will expire May 5th, 2007. All in favor, motion carried. 2. Motion by Ogden, second by Dean to approve the re-appointment of Carl J. Bruntjen to the Union Drainage District #1, Township of Pitman & Zanesville for a three-year term, which will expire September 4th, 2007. All in favor, motion carried. 3. Motion by Bone, second by Branum to approve the re-appointment of Dennis Jagodzinski to the Emergency Telephone System Board for a four year term, which will expire September 4th, 2007. All in favor, motion carried. 4. Motion by Jagodzinski, second by Branum to approve the re-appointment of Mike Webb to the Emergency Telephone System Board for a four-year term to begin December 1, 2004 and expire November 30th, 2008. All in favor, motion carried. 5. Motion by Ogden, second by Helgen to approve the re-appointment of Mark Meisner to the Pitman-Zanesville #2, County Zone #33, Drainage District for a three-year term to begin January 1, 2005. All in favor, motion carried. 6. Motion by Painter, second by Horn to approve the appointment of Rex Brown to the West Central Planning Workforce Investment Board for a four-year term to begin immediately. All in favor, motion carried. 7. Motion by Plunkett, second by Downs to approve the appointment of Dave White to the West Central Planning Workforce Investment Board for a four-year term to begin immediately. All in favor, motion carried. 8. Motion by Painter, second by Downs to approve the appointment of Earl Meier to the West Central Planning Workforce Investment Board for a four-year term to begin immediately. All in favor, motion carried. Jackson retirement: Chairman Havera publicly thanked David Jackson, who did not seek re-election after 10 years of service on the County Board, and who served on the Buildings and Grounds, Finance, Personnel, ESDA (Chairman) and Economic Development Committees throughout his tenure. Public Comments: Chairman Havera asked if anyone in the audience had any comments, and there were none. PAY BILLS: Motion by Durbin, second by Blankenship to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2004. ADJOURN: Until the Re-Organizational Meeting on Monday, December 6th, 2004 at 8:30 AM. The regular Monthly County Board Meeting will be held on Tuesday, December 14th, 2004 at 8:30 AM. Motion by Jackson, second by Painter to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:40 AM.