May 8th, 2001

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, May 8th, 2001 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, May 8th, 2001 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, all 21 members present. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Members Absent: none Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Ogden to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Jackson, second by Hampton to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, April 10th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- Circuit Clerk Mary Webb was present for questions. 2. County Treasurer’s Report ---- Treasurer Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- County Clerk Sandy Leitheiser was present for questions. 4. Sheriff’s Report ---- Sheriff Jim Vazzi was present for questions. 5. Health Department Report ---- Mark Dugger was present for questions. 6. T.B. Department Report ---- Kathy Tapley was present for questions. 7. Public Defender’s Report was presented. 8. Probation Office Report was presented. 9. 911 Report ---- Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA : Motion by Painter, second by Sielschott to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Chairman Bonnie Branum asked County Highway Engineer Amy McNeal to address the following agreement and Resolution: 1. Preliminary Engineering Agreement for Barnett Road Surface Project Section 01-00120-00-RS, Montgomery County; with R C Engineer, Ltd. Motion by Helgen, second by Ogden to accept the Construction Engineering Agreement. All in favor, motion carried. (See Resolution Book 2, page 247). 2. Resolution #36-01: A Resolution exempting Section 95-18116-00-BR, a Road & Bridge Improvement Project for Witt Road District 837 B-CA to be exempted from the requirements of County Resolution#96-7. Motion by Durbin, second by Branum to accept Resolution #36-01. All in favor, motion carried. (See Resolution Book 2, page 251). Chairman Branum also reported that at the Road and Bridge Committee meeting the bid for a Heavy-Duty ¾ Ton Pickup Truck was awarded to Wright Automotive of Hillsboro, Illinois for a bid price of $20,990.00. FINANCE COMMITTEE REPORT: Chairman Bill Sielschott reported on the committee’s behalf as follows: 1. Audit Recommendations: The committee is addressing various recommendations by the County Auditor as part of the Annual Audit, and will be meeting with county office holders to discuss recommendations made for each office. This past month, the committee met and approved the implementations as addressed by County Clerk Leitheiser and Health Department Director Dugger regarding the Auditor’s recommendations for their offices. Each office’s response is on file with the annual audit in the Treasurer’s and County Clerk’s offices. 2. Tax Deeds: Chairman Sielschott reported that the Finance Committee recommends that the County Board convey tax deeds for nine (9) parcels sold at the Public Auction on March 28,2001 and acquired by County Trustee Dennis Ballinger to individual buyers. 1. Parcel #02-000-627-00, Resolution #01-01 regarding land parcel in the Village of Farmersville: Motion by Sielschott, second by Cordani, All in favor, motion carried. (See Resolution Book 2, page 252). 2. Parcel #04-001-554-00 Resolution #01-02 regarding a land parcel in the City of Coffeen. Motion by Sielschott, second by Jackson, All in favor, motion carried. (See Resolution Book 2, page 254). 3. Parcel #05-000-968-00 Resolution # 01-03 regarding a land parcel in the Village of Chapman (Fillmore area). Motion by Sielschott, second by Branum, All in favor, motion carried. (See Resolution Book 2, page 256). 4. Parcel #07-000-229-00 Resolution #01-04 regarding a land parcel in the Village of Harvel. Motion by Sielschott, second by Downs, All in favor, motion carried. (See Resolution Book 2, page 258). 5. Parcel #08-202-321-00 Resolution #01-05 regarding a land parcel in the City of Hillsboro. Motion by Sielschott, second by Aumann, All in favor, motion carried. (See Resolution Book 2, page 261). 6. Parcel #13-000-558-00 Resolution #01-06 regarding a land parcel in the Village of Raymond. Motion by Sielschott, second by Ogden, All in favor, motion carried. (See Resolution Book 2, page 263). 7. Parcel #17-000-523-05 Resolution #01-07 regarding a land parcel in the Village of Walshville. Motion by Sielschott, second by Komor, All in favor, motion carried. (See Resolution Book 2, page 265). 8. Parcel #18-001-130-00 Resolution #01-08 regarding a land parcel in the City of Witt. Motion by Sielschott, second by Durbin, All in favor, motion carried. (See Resolution Book 2, page 267). 9. Parcel #18-001-344-00 Resolution #01-09 regarding a land parcel in the City of Witt. Motion by Sielschott, second by Durbin, All in favor, motion carried. (See Resolution Book 2, page 269). 2. Nokomis Property: Chairman Sielschott reported that the Finance Committee recommends the sale of Parcel #10-001-082-00 pending approval of Montgomery County Trustee Dennis Ballinger. Motion by Sielschott, second by Petty, All in favor, motion carried. 3. Budget Hearings: Will be held on Wednesday, August 1st, 2001, Thursday, August 2nd, 2001 and Friday, August 3rd, 2001 at 9:00 AM in the County Board Room. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Redistricting Update: State’s Attorney Jim Roberts addressed the committee with research he is gathering on how the county needs to proceed with County Board redistricting. 2. Tire Collection Program: The Collection Drive was held on Friday, April 27th and Saturday, April 28th, 2001 from 7:00 AM to 3:00 PM at the Illinois Power Parking Lot in Taylor Springs and about 8,000 tires were collected, which was a great success. 3. UCCI Meeting: Discussion included the concern about “rolling blackouts” from Illinois utilities, with DCCA assuring members that Illinois will not have difficulty with this problem. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. Bike Trail Update: Highway Engineer Amy McNeal will get with Pitman Township Highway Commissioner Tony Krager to finalize plans for the repairs to the bike trail, which should be completed by the end of June, 2001. 2. Economic Development Issues: Committee reviewed the top priority issues and decided to pursue building an interactive County website. Vendors will be contacted to present cost estimates to the committee along with a time frame for implementation, and the committee will have further details for the June meeting. 3. County-wide Tourism Council: Chairman Cordani reported that interest has been shown in organizing a county wide Tourism Council, and related businesses are being contacted to see if any are interested. 4. Clean-up Funds distribution: Cordani reported that the communities of Nokomis, Witt, and Coalton recently received funds for clean-up projects. . BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Historic Courthouse projects: Work on the Fire Escape is completed, and plans are now being made to paint the Regional Office of Education office, to install carpeting in the Supervisor of Assessments’ office, and to check the Courthouse Foundation for water seepage that is coming into the Coordinator’s office. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Director Adams’ Report: The ESDA Director has received the 1997 Ford Crown Victoria from the Sheriff’s department. Adams also assisted with training meetings for the Arch Helicopter Transport Service, and met with Hillsboro Fire Department regarding Safe Schools, Terrorism, and Weather Watch. Chairman Jagodzinski reported that a Terrorism Assessment Team for Montgomery County has been set up, and county members include Sheriff Vazzi, ESDA Director Adams, ESDA Office Staff Member Ulrici, Chairman Jagodzinski, Highway Engineer McNeal, and Health Dept. Director Dugger, and 911 Coordinator Nimmo. The team will attend an introductory meeting in Jacksonville on May 29, 2001. 2. Ambulance Call Report: Chairman Jagodzinski reported the following calls and billing for April, 2001. Total ambulance calls for last month were 352. Total billed - $69,296.25 Total collected - $40,617.23 PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Employee Insurance: Employee meetings were held at the Historic Courthouse to explain the new insurance and answer any questions from employees. Downs reported that the final plans are almost in place, and the new insurance will take effect on June 1st, 2001. 2. Sheriff’s Deputies Contract: Motion by Downs, second by Aumann to go into Executive Session at 8:50 AM. All in Favor, motion carried. EXECUTIVE SESSION CONVENES IN CLOSED CHAMBERS. Motion by Downs, second by Jagodzinski to return to regular session, which re-convened at 9:08 AM. Chairman Downs presented the Fraternal Order of Police 2000-2003 Collective Bargaining Agreement. Motion by Downs, second by Horn to accept the contract as presented. All in favor, motion carried. (See Resolution Book 2, page 271). APPROVAL OF 7 COMMITTEE REPORTS: Motion by Durbin, second by Branum to approve the committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Havera as follows: Chairman Havera made the following announcements: 1. Mr. Vernon Schmidt has resigned from the Area Agriculture Committee for Montgomery County. We will fill the vacancy in the near future. 2. Alfred Hand has resigned from the Fillmore Community Fire Protection District due to being elected to the Board of Trustees of the Witt Township. A reappointment will be forthcoming. Chairman Havera reported the following schedule change: 1. Finance Committee Budget Hearings will be held on August 1st, 2nd and 3rd, 2001 from 9:00 AM to Noon in the County Board Room, Historic Courthouse, Hillsboro. APPOINTMENTS: 1. Chairman Havera requested a motion to reappoint Stephen Voyles as trustee of the Coffeen Fire Protection District as of May 1st, 2001 until April 30th, 2004. Motion by Jagodzinski, second by Downs to reappoint Steve Voyles as trustee of the Coffeen Fire Protection District. All in favor, motion carried. 2. Chairman Havera requested a motion to appoint Frank Whitlock to serve on the Three County Public Water Commission. Motion by Sielschott, second by Cordani to appoint Frank Whitlock to the Three County Public Water Commission. All in favor, motion carried. PAY BILLS: Motion by Aumann, second by Komor to pay all approved bills. All in favor, motion carried. For an itemized listing of bills paid, refer to Accounts Payable Book for FY 2001. ADJOURN: Motion by Myers, second by Painter to adjourn until the June 12th, 2001 meeting at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:15 AM.