January 11th, 2005

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Montgomery County Board Minutes For Tuesday, January 11th, 2005 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, January 11th, 2005 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 18 members present, 3 absent. Members Present: Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett. Members Absent: Nelson Aumann, Dennis Jagodzinski, Bill Sielschott. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Ogden, second by Blankenship to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of the December 14th, 2004 County Board Meeting: Motion by Myers, second by Bone to approve the Minutes of the Adjourned County Board Meeting held on Tuesday, December 14th, 2004. All in favor, motion carried. Approval of Minutes of the Special County Board Meeting: Motion by Plunkett, second by Downs to approve the Minutes of the Adjourned Special County Board Meeting held on Tuesday, December 22nd, 2004. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – submitted. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions and reported on the municipal, township and multi-township caucuses that will be held throughout Montgomery County this week. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – Hugh Satterlee was present for questions. 6. T.B. Department Report & Annual T.B. Report– submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Petty, second by Horn to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Old Backhoe Update: Branum stated that the new backhoe will be delivered in early February and the old backhoe will be put up for auction at Mulberry Grove. 2. Motor Fuel Tax Bid Letting Date: Branum stated that the Motor Fuel Tax Bid Letting will be held on Wednesday, January 19th, 2005 at 9:30 AM. 3. Highway Department Restrooms: Branum reported that the committee also discussed the condition of the restrooms at the Highway Department. FINANCE COMMITTEE REPORT: Given by Vice Chairman John Downs as follows: 1. Mileage Reimbursement Rate Increase Approval: Downs reported that the Federal IRS mileage reimbursement rate has changed from 37.5 cents to 40.5 cents per mile. Motion by Downs, second by Durbin to approve the IRS mileage reimbursement rate increase for Montgomery County from .37 cents to .40 cents per mile, effective immediately. All in favor, motion carried. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Elections Update: Durbin reported that Clerk Leitheiser was present at the committee meeting to discuss the options of clustering versus consolidating polling places in Montgomery County. The next step will be to further discuss the matter in special meeting with County Republican and Democratic Party chairmen Tim Mizera and Steve White. 2. Recycling Revenues Update: Durbin reported that $94,650.09 in recycling revenues have been deposited for Fiscal Year 2004, and stated that the increases in revenues are due to the increased prices in cardboard, paper, etc. 3. Recycling Center Updates: Durbin reported that an advertisement will go out in the local papers stating the old baler at the Recycling Center will be sold and if anyone is interested, they should contact Coordinator Chris Daniels. State’s Attorney Roberts will draw up a contract that will address the issues of county liability in the event of sale, the fact that the county will not be responsible for repairs, and that the Recycling Center will get all the baled cardboard the baler produces. 4. Illinois Recycling Association Conference Update: The committee approved Chris Daniels and Bob Durbin to attend the Illinois Recycling Association Conference in Springfield on June 7th and 8th, 2005. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Newspaper Vending Machine for New Courthouse: Painter stated that the committee approved the installation of a St. Louis Post-Dispatch vending machine at the Courthouse Complex. 2. Johnson Controls Maintenance Contract Approval: Motion by Painter, second by Heaton to approve the annual maintenance contract for $4,140 with Johnson Controls for controls for the Courthouse Complex Heating and Air Conditioning system. All in favor, motion carried. ESDA/AMBULANCE COMMITTEE REPORT: Given by Vice Chairman George Blankenship as follows: 1. December Ambulance Call Report: A summary of monthly operations for December 2004 is as follows: Total calls: 335; Total amount billed: $125,018.75; Total amount collected: $39,319.47. 2. Director Holmes Report: Blankenship reported that Public Aid payment information for this month is unavailable due to computer problems, and stated that Director Holmes submitted a letter to the MABAS (Mutual Alarm Box Alarm System) Organization for the County HazMat Team to become a member. If accepted, the HazMat Team could receive much needed equipment worth about $100,000. The cost for MABAS Membership is around $20.00 annually. Holmes will go to Peoria in February to represent Montgomery County at the annual MABAS meeting. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Old Route 66 Scenic Byways Update: Plunkett reported that IDOT wants to omit Montgomery County from the National Scenic Byways for Old Route 66, because the consensus was that Montgomery County was “not scenic enough to be considered as a National Scenic Byway.” Plunkett stated that Litchfield’s Economic Development Coordinator Tonya Flannery will be arguing that point to assist with the inclusion of Montgomery County’s Route 66 on the National Scenic Byway, because many of the original businesses that were on Route 66 in its prime are still in business today. 2. Enterprise Zone Expansion of Territory Update: Plunkett stated that a Public Hearing will be held on Wednesday, January 12th, 2005 at 6:00 PM at Litchfield City Hall for the purpose of discussing the proposed expansion of territory in the Litchfield area to the Enterprise Zone. 3. CCI Update: Plunkett reported that 16 of Montgomery County’s 20 municipalities have signed on to be part of the Montgomery County Economic Development Corporation to date. The first Annual meeting of the Corporation will be held on Monday, January 31st, 2005 in the Extension Office in Hillsboro. U of I Extension contacts report that candidates for the Economic Development Corporation representative were interviewed last Friday. 4. GIS Intergovernmental Agreement: Plunkett stated that an Intergovernmental Agreement needed for municipality participation in GIS mapping projects will be ready for approval at next month’s board meeting. Bruce Harris & Associates will be adding an additional 44 control points to the 21 existing control points as required under the county’s vendor contract. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Circuit Clerk Union Contract Update: There will be a special Personnel Committee meeting on Wednesday, January 12th, at 6:00 PM in the County Board Room of the Historic Courthouse to continue Circuit Clerk’s Union negotiations. 2. F.O.P. Union Contract Recommendation: Motion by Downs, second by Helgen to go into Executive Session to discuss the F.O.P. Union Contract. All in favor, motion carried. EXECUTIVE SESSION HELD - MINUTES AND AUDIO TAPE ARE KEPT SEALED IN COUNTY CLERK’S OFFICE OF THE HISTORIC COURTHOUSE. 3. Executive Session for F.O.P. Union Contract Discussion: Motion by Downs, second by Bathurst to return from Executive Session. All in favor, motion carried. 4. F.O.P. Union Contract Approval: Motion by Downs, second by Painter to approve the F.O.P. Union Contract. All in favor, motion carried. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Durbin, second by Blankenship to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: ANNOUNCEMENTS: None SCHEDULE CHANGES: There will be a Special Personnel Committee meeting on Wednesday, January 12th, 2005 at 6:00 PM in the County Board Room of the Historic Courthouse to discuss the Circuit Clerk’s Union Negotiations. There will be a Public Hearing in Litchfield City Hall on Wednesday, January 12th, 2005 at 6:00 PM to discuss the addition of territory to the Montgomery County Enterprise Zone. APPOINTMENTS: Motion by Bone, second by Helgen to approve the appointment of Mike Plunkett to the Board of Directors of the Economic Development Corporation of Montgomery County. All in favor, motion carried. Motion by Painter, second by Branum to approve the appointment of Ted Elizondo to the Litchfield Airport Authority to replace Dannie Lamb, who recently resigned. Elizondo’s term will begin immediately and expire June 30th, 2008. All in favor, motion carried. Public Comments: Havera asked if anyone in the audience had any comments, and there were none. PAY BILLS: Motion by Komor, second by Downs to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2005. ADJOURN: Until the Regular Monthly Meeting on Tuesday, February 8th, 2005 at 8:30 AM. Motion by Painter, second by Myers to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:05 AM.