April 12th, 2005

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Montgomery County Board Minutes For Tuesday, April 12th, 2005 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, April 12th, 2005 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Edward Helgen, Keith Horn, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Dave Heaton Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Horn to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Plunkett, second by Bone to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, March 8th, 2005. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – submitted. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions and thanked everyone who helped with the April 5th, 2005 Election. Leitheiser reported that everything went smoothly, there were no problems with the punch cards, and this would be the last election with the punch card system 4. Sheriff’s Report – submitted. 5. Health Department Report – Hugh Satterlee was present for questions. 6. T.B. Department Report – submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Petty, second by Komor to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Economic Development Corporation Update: Plunkett introduced Heather Hampton+Knodle, Chairman of the newly formed Montgomery County Economic Development Corporation (MCEDC). Knodle gave an update on the elected officers for the MCEDC and on the operations of the corporation. Three handouts were given to board members regarding the MCEDC and their activities, along with a survey assessing Montgomery County’s Economic Development needs. Knodle thanked the County Board for their leadership and financial support and explained how the county’s role in supporting the MCEDC helped add 16 communities and numerous businesses to join the Economic Development Corporation. A budget has been set with policy and procedures still being reviewed and the Corporation has four standing committees: the Membership Committee, Funds Committee, Community Development Committee and the Economic Development Committee. The MCEDC has scheduled a semi-annual meeting for Wednesday, August 10th, 2005 from 7:00 PM to 9:00 PM. Also, the Corporation will be planning a golf tournament in August, 2005 at the Shoal Creek Golf Course in Raymond. Knodle stated that Montgomery County was also well represented at a Rural Development conference held in Peoria in March. Chairman Knodle, Treasurer Emily Battin, Montgomery County Economic Development Professional Amanda Cole and County Coordinator Chris Daniels attended the conference, as well as Litchfield Economic Development Director Tanya Flannery and Litchfield Mayor John Dunkirk. Knodle informed members about several economic development issues facing Montgomery County, including the need for improved internet access, improving the state of our workforce, inventorying commercial properties for website access, addressing EPA underground tank cleanup procedures, and the completion of community profiles for participating municipalities. Knodle has developed a Report Card concept, which will look at business impacts on the community and inform community leaders on the perspective of new businesses as they research business locations. Montgomery County Economic Development Corporation coordinator Amanda Cole was also present and spoke briefly about the activities of the MCEDC, and both promised to communicate with County Board members on an on-going basis. 2. Ameren Railroad Spur Update: Plunkett reported that Ameren Real Estate Supervisor Jeff Jones was at the committee meeting and gave an overview on the reason Ameren is interested in building a 13 mile Railroad Spur to the Coffeen Power Plant. Jones also gave a project update and reported that Ameren has acquired part of the land needed for the spur. 3. Bike Trail: Plunkett stated that the committee discussed the concrete barriers that will be installed by the Highway Department at the Bike Trail in Waggoner, and said that there would be more information on the barriers during the Road and Bridge report. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Bike Trail Update: Chairman Branum turned the floor over to Highway Engineer Amy McNeal, who reported that she had spoken with Waggoner Mayor Max Stewart regarding the barrier issue at the Bike Trail. McNeal stated that no guardrail is available for installation, so Mayor Stewart approved installing a concrete block barrier. The blocks will be ordered and installed by the Highway Department after McNeal determines how many blocks will be needed for side roads and entrances. 2. Summer Help Update: Branum reported on the need for summer help at the Highway Department. Kenny Pezold reported to the committee that he did not have summer help last year and would not need the help this summer either. The committee discussed and approved hiring Toby Goad of Hillsboro to help resident engineer Dustin Sefton this summer at the Highway Department. 3. Used Mower Update: Branum reported that the committee approved selling the used mower at the Highway Department, by putting it out for sealed bids to all the county Townships with the option to refuse any or all bids. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Sheriff’s/ESDA Car 2005 Budget Update: Sielschott reported that the grand total for the Sheriff’s Vehicles including trade-ins, equipment and computer costs is approximately $20,000 short of the amount budgeted due to an oversight at budget hearings. Sielschott stated that the Sheriff can come up with about $7,000 from his budget to help cover the shortfall with the remaining $12,500 coming out of the Capital Improvement fund so that the county does not have to amend the budget. The Sheriff’s old vehicles, which were to be traded in for about $32,000, are now nine months older and the county will not get as much for them. Sielschott stated that the committee discussed selling the used Dodge Dakota driven by Undersheriff Robbins to the EMA Department and replacing it with another Explorer, however they decided instead to keep the Dodge Dakota in the Sheriff’s Department and the EMA Department will budget for a used pickup truck in 2006. 2. ROE 2006 Budget Report Update: Sielschott stated that ROE Superintendent Greg Springer was present at the committee meeting to give an update on the Regional Office of Education 2006 Budget for Christian and Montgomery Counties. Christian County cut their budget allocation, however the law mandates that the county must supply secretary staff and office space for the Regional Office Superintendent. State’s Attorney Roberts is checking on the level of support the county must give to the Regional Office, including asking the Attorney General’s Office for an opinion regarding what is considered “reasonable” expenses to fund the ROE Office. Montgomery County’s position is to pay their fair share, which is 44% of the total Regional Office of Education budget. 3. 2006 Budget Hearing Dates: The FY 2006 Budget Hearing dates have been set for Wednesday, July 27th, Friday, July 29th, and Monday, August 1st, 2005. 4. 2006 Budget Discussion Update: Sielschott stated that the committee discussed a letter that will be sent out to each office regarding some items to be looked at while preparing their fiscal year 2006 budgets. Sielschott stated that the money from the sale of coal rights will not be a factor in the fiscal year 2006 budget, because of too many unknowns. The county board would need to set priorities and look into some projects to earmark the money. The county’s assessed valuation will decrease due to the new state law increasing several taxpayer exemptions, and the county also plans to keep the levy under 105% to avoid Truth in Taxation requirements. 5. GIS Survey Points Update/Approval: Sielschott reported that the county originally had an agreement with Bruce Harris and Associates to put in 65 control points for the GIS Mapping system. Bruce Harris has already put in 21 of the 65 control points and will be installing the remaining 44, and will be responsible for paying McDonough-Whitlow Engineering to install the other forty-four control points. The County will be responsible for the cost associated with the document preparation to get the 21 control points that have already been installed and the remaining 44 control points recorded in the traditional Monument Record format. McDonough-Whitlow has given the County a proposal of $7,150 to prepare the 65 Monument Records. The fees for preparing and recording each control point will be paid from the $9,000 left from the IDOT grant monies. Motion by Sielschott, second by Plunkett to approve the proposal from McDonough-Whitlow for $7,150 to prepare the Monument Records for the 65 GIS control points to be recorded in the County Clerk’s Office. All in favor, motion carried. 6. Montgomery County Fair Board Request Update: Sielschott reported that during the Coordinating meeting, discussion took place regarding a request from the Montgomery County Fair Board asking the county to donate $2,500 for a fireworks display for their 20th Anniversary Celebration. After some discussion on the matter, the committee did not feel that it could approve the request from the Fair Board, and will send it a letter regarding their decision. 7. Approval of Resolution to Support the Application of the West Central Development Council for Economic Development Comprehensive Planning Activities: Sielschott read a cover letter from West Central Development Council asking the county for their support on an application for Economic Development Comprehensive Planning Activities for the West Central Development Council. Motion by Sielschott, second by Durbin to accept the resolution of support for the application of the West Central Development Council for Economic Development Comprehensive Planning Activities. All in favor, motion carried. (See Resolution Book 5, page 220). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Ohlman Polling Location Update: Durbin reported that Marge Hobbs and Dennis Aumann of Ohlman addressed the committee regarding petitions they received to move the polling place from the White Settlement back to Ohlman, since the Village of Ohlman purchased the old Methodist church building and renovated it to be ADA accessible, which also serves as their village hall. There are currently 406 registered voters in Audubon Township, and the group canvassed 189 people in the township and most voters who were contacted agreed that the polling place should be moved to Ohlman. Committee members will check the remodeled facility and discuss the proposal at an upcoming meeting. 2. Elections Update: Durbin stated that Clerk Leitheiser addressed the committee regarding the Tuesday, April 5th, 2005 Election and reported that everything went well. Leitheiser will host a meeting on Wednesday, April 20th, 2005 at 6:30 PM in the County Board room to introduce the new voting system to County Board Members, Mayors, Township Officials, Precinct Committee representatives and the media. 3. Veterans Assistance Commission Intergovernmental Agreement Approval: Clerk Leitheiser read a resolution regarding an Intergovernmental Agreement with the VAC to participate in the County’s Property and Casualty Insurance. Motion by Durbin, second by Myers to accept the Intergovernmental Agreement that allows the VAC to participate in the County’s Property and Casualty Insurance at a cost of $500.00. All in favor, motion carried. (See Resolution Book 5, pages 221-222). 4. Household Hazardous Waste Collection Update: Durbin reported that there will be a Household Hazardous Waste collection for Montgomery County on Saturday, April 23rd, 2005 from 8:00 am to 3:00 pm at the Wal-Mart Parking Lot in Litchfield. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Circuit Clerk’s Union Contract Update: Downs reported that the Personnel Committee met on March 16th, and April 7th to discuss the Circuit Clerk’s Union Contract. The contract has not been settled and the Union has requested mediation regarding wages and Employee Health Insurance issues. 2. Health Insurance Rates Update: Downs reported that the new enrollment forms for Employee Health Insurance were sent out last week, discussion took place during the committee meeting on Health Insurance Premium rates and it was decided that there would be no rate increases to health insurance premiums this year. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Approval of bid for the Historic Courthouse Roof Repair: Painter reported that Young’s Roofing in Litchfield submitted the only bid received by the Building and Grounds Committee for the Historic Courthouse roof repair. Young’s Roofing submitted a bid of $47,817.33 for the replacement of the roof and a bid of $7,211.25 to replace the aluminum gutters and downspouts. The total bid presented was $55,028.58. The committee discussed the concerns that the roofing contractor uses “legal U.S. aliens” and that the prevailing wage requirements must be followed. Architect David Lipe will be asked to check and enforce that the contractor’s workers have the correct credentials and are paid prevailing wage. The money for the roof repair will come from the $75,000 that was received from Illinois First Grant monies. Motion by Painter, second by Komor to approve the bid from Young’s Roofing in the amount of $47,817.33 for the replacement of the roof and a bid of $7,211.25 to replace the aluminum gutters and downspouts for a total bid of $55,028.58 contingent that workers are “legal US aliens” and that the contractor pay prevailing wage. Member Ron Deabenderfer stated that the wording “legal US aliens” should be changed. Havera asked for wording suggestions from the board, and member Mary Bathurst suggested using “Legal Documented Employees” or “Documented Workers.” Chairman Havera agreed to the change, and asked Painter to rescind his previous motion. Motion by Painter, second by Komor to rescind previous motion to approve the bid from Young’s Roofing in the amount of $47,817.33 for the replacement of the roof and a bid of $7,211.25 to replace the aluminum gutters and downspouts for a total bid of $55,028.58 contingent that workers are “legal US aliens” and that the contractor pay prevailing wage. All in favor, motion carried. Motion by Painter, second by Komor to approve the bid from Young’s Roofing in the amount of $47,817.33 for the replacement of the roof and a bid of $7,211.25 to replace the aluminum gutters and downspouts for a total bid of $55,028.58 contingent that workers are Legal Documented Workers and that the contractor pay prevailing wage. All in favor, motion carried. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. April Ambulance Call Report: A summary of monthly operations for March 2005 is as follows: Total calls: 420; Total amount billed: $151,635.50; Total amount collected: $91,449.58. 2. 5 County Ambulance District Agreements Approval: · Approval of the Hillsboro Area Ambulance Service Agreement for $146,000.00 – Motion by Jagodzinski, second by Downs to approve the Hillsboro Area Ambulance Service Agreement in amount of $146,000.00. All in favor, motion carried. (See Resolution Book 5, pages 223-226). · Approval of the Farmersville/Waggoner Area Ambulance Service Agreement $55,350.00 – Motion by Jagodzinski, second by Ogden to approve the Farmersville/Waggoner Area Ambulance Service Agreement in amount of $55,350.00. All in favor, motion carried. (See Resolution Book 5, pages 227-230). · Approval of the Nokomis/Witt Area Ambulance Service Agreement $78,000.00 – Motion by Jagodzinski, second by Aumann to approve the Nokomis/Witt Area Ambulance Service Agreement in amount of $78,000.00. All in favor, motion carried. (See Resolution Book 5, pages 231-234). · Approval of the Litchfield Area Ambulance Service Agreement $120,000.00 – Motion by Jagodzinski, second by Sielschott to approve the Litchfield Area Ambulance Service Agreement in amount of $120,000.00. All in favor, motion carried. (See Resolution Book 5, pages 235-238). · Approval of the Raymond/Harvel Area Ambulance Service Agreement $33,360.00 – Motion by Jagodzinski, second by Dean to approve the Raymond/Harvel Area Ambulance Service Agreement in amount of $33,360.00. All in favor, motion carried. (See Resolution Book 5, pages 239-242). 1. EMA Directors Report: Chairman Jagodzinski reported that the grant agreement for 2005 was received from IEMA. According to the agreement, EMA could receive up to $14,636.39. Holmes and office assistant Cathy Ulrici attended a conference at Rend Lake in March. Holmes reported at the committee meeting that it would take at least a 7.5 earthquake to do extensive damage in Montgomery County. Montgomery County would be one of several counties that could provide resources to areas affected by such a disaster. Holmes recently met with area livestock breeders, to discuss how the county could protect humans and animals in case of accidental contamination of a herd. Jagodzinski reported that Montgomery County HazMat is now MABAS Division 56 level, and that MABAS has started the process to get funding for HazMat equipment. Holmes still needs at least one more Fire Service to sign on as a HazMat participant. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Helgen, second by Blankenship to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: Havera reported on a Legislative Alert regarding Senate Bill 192 to support Legislation on Manufactured Homes and asked members to contact our Legislators. Havera stated that any board member wishing to attend the meeting on April 20th introducing the new voting machines will be paid mileage and per diem. Also, any member wishing to attend the May 19th meeting addressing County Legal Issues from 4:00 PM until 6:00 PM at the U of I Extension Office will also be considered a paid meeting. APPOINTMENTS: Motion by Jagodzinski, second by Myers to re-appoint Ron Deabenderfer as Commissioner to the Montgomery County Public Building Commission. Mr. Deabenderfer’s term will begin immediately and expire on September 30th, 2007. All in favor, motion carried. Motion by Bone, second by Branum to re-appoint Glen Greenwood as trustee to the Coffeen Fire Protection District for a three-year term beginning May 1st, 2005 and expiring on April 30th, 2008. All in favor, motion carried. PAY BILLS: Motion by Blankenship, second by Durbin to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2005. ADJOURN: Until the Regular Monthly Meeting on Tuesday, May 10th, 2005 at 8:30 AM. Motion by Painter, second by Horn to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:40 AM.