June 14th, 2005

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Montgomery County Board Minutes For Tuesday, June 14th, 2005 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, June14th, 2005 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Vice Chairman Dennis Jagodzinski. Roll call was taken, 19 members present, 2 absent. Members Present: Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Dave Heaton, Edward Helgen, Keith Horn, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Mike Havera and Nelson Aumann. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Ogden, second by Painter to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Blankenship, second by Branum to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, May 10th, 2005. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – submitted. 5. Health Department Report – Hugh Satterlee was present for questions and stated that he will present the Private Sewage Disposal System and Food Service Sanitation Ordinances at the July HWE Committee meeting for approval. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Myers, second by Painter to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Preliminary Subdivision Update: Branum stated that Dan Peters presented a proposal of a subdivision on Duff’s Lane near WSMI radio station. Peters will put his final plats together and come to the June 29th, 2005 Road and Bridge meeting and be put on the August Full Board agenda. 2. Road & Bridge Meeting Date Change: The Road & Bridge Committee meeting that was originally set for Wednesday, July 6th has been moved to Wednesday, June 29th at 8:30 AM at the Highway Department. 3. Farmersville Overpass Project Update: Branum deferred to Engineer McNeal to report on the Farmersville Overpass Project. McNeal stated that in a meeting with Road and Bridge Committee members, Chairman Havera, Representative Hannig, Rodney Davis from John Shimkus’s office, Terry Fountain of IDOT and John McCarthy – DCEO, discussion took place about the need to find more funds to repair the Farmersville Overpass. Allen Henderson and Associates consultant Chris Kohlrus also attended the Road and Bridge committee meeting and stated that the county could do both sides of the overpass with the grant money they received, but it would only have a five year life. Another option would be to go with what IDOT is mandating and do the west side of the overpass with a 20 year life expectancy for $600,000 and pay another $300,000 to $400,000 for the east side of the overpass. McNeal stated that she is preparing a letter to the coal mines to request more funds from them to repair the overpass. If the county cannot find the means to repair the overpass as mandated by IDOT, then there will be no other choice but to reduce the weight limit on the overpass, which will greatly affect the coal mines. McNeal also stated that the mouth of the mine is in Macoupin County and they reap all the taxes from the mine, but are not willing to help with funding for repairs. 4. Resolution #16-05 Approval to Amend Resolution #11-05: Resolution #16-05 an amending resolution to appropriate an amount of $10,537.94 for 1014 B-CA, Raymond R.D./Montgomery County, 50%-50% project; Montgomery County’s share = 0.5 ($5,268.97). The project was first appropriated for $8,200 as Montgomery County’s share being $4,100. Due to more aggregate and concrete needed to secure the project an increase of $2,300 was added to the amount. Motion by Branum, second by Dean to approve Resolution #16-05, which Amends Resolution #11-05. All in favor, motion carried. (See Resolution Book 5, page 262-263). FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Audit Proposal Approval: County Auditor Whitey Patton presented the Fiscal Year 2004 Audit Report to the board. Patton stated that GASB 34 is requiring that governments need to start reporting their assets like businesses, and that the county currently has over $18 million of capital assets, with over $1 million depreciated this past year. Patton stated the county needs to plan for major expenditures and prioritize purchases, and stressed cross training employees to the board. Motion by Sielschott, second by Downs to approve the Fiscal Year 2004 Audit Report as presented by Patton and Company. All in favor, motion carried. 2. SB 75 Rental Housing Surcharge Program Update: Sielschott reported that a bill passed both houses that, if the governor signs it into law, will raise the recording fee by $10.00 starting on July 1st for the Rental Housing Support Program Act. $9.00 of the new fee will be sent monthly to the Department of Revenue to implement a State Housing Support program, with the county keeping $1.00, of which .50 cents goes to General Fund and .50 cents goes to the Recorder’s Document Storage Fund. 3. Mana-Link for G.I.S. Mapping Update: Sielschott stated that Mana-Link, which would connect G.I.S. with the county’s current parcel system, is needed to update the system on a nightly basis. Currently the Manatron system updates once per year. Information Systems Manager Bill Purcell told the committee that this system will be put in at no cost to the county, as it is in the contract for GIS Vendor Harris to pay for this link. 4. Senior Citizens Budget Letters for ’06 and Ambulance and Extension Levies: Sielschott reported that letters went out to all Senior Clubs on June 2nd, 2005 to request their Fiscal Year 2005 Revenues and Expenses and to submit a budget for Fiscal Year 2006. 5. Senate Bill 192 Update: Sielschott reported that Senate Bill 192 regarding Manufactured Homes had to be amended so that bill died in this past legislative session. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. New Clustered Polling Place List Update (42 Precincts/26 Polling Places): County Clerk Leitheiser referred to a list of precincts which would be clustered into 26 polling locations. The list was distributed to board members. Leitheiser asked members to be prepared to vote their approval of the Polling Place List at the July 12th, 2005 meeting. (See Attached Proposed Clustered Precincts – Contact List, Book 5, page 264). 2. Polling Place Rent Approval: Durbin recommended increasing the Polling Place rent from $50.00 to $75.00 per use of buildings for elections. Durbin stated that this would save the county around $150.00 per year. Motion by Durbin, second by Bone to approve the increase from $50.00 to $75.00 for rent per Polling Place for elections. 3. Polling Place Contract Approval: Leitheiser stated that several Polling Place representatives made a request for a written agreement and proof of insurance, so she wrote such an Agreement and gathered insurance information from the county’s insurance company, which was presented and approved by the HWE committee and State’s Attorney Roberts. Motion by Durbin, second by Helgen to approve the Polling Place Contract. All in favor, motion carried. 4. Voting Machine Purchase/Illinois State Board of Elections Grants Update: Durbin reported that the new voting machines and equipment will be delivered this Thursday morning. Arrangements were made to store the bins at the recycling center for one week and deliver them to Townships on Thursday and Friday of next week. Durbin reported that one of the recycling trucks and recycling employees would assist in distributing the machines. A few units will be delivered to all county libraries for display and training purposes. The remaining bins will be delivered to the Townships. Leitheiser will talk to the PrimeTimers Group and will share a booth with the HazMat Team at the Montgomery County Fair to give demonstrations of the new voting machine. Next month John Keith, Chairman for the State Board of Elections will be at the County Board meeting to present a grant funds check in the amount of approximately $151,000 to reimburse the county for the voting equipment purchase. 5. Bike Trail Dump Site Clean Up Update: Durbin reported that there has been some trash illegally dumped on the county owned bike trail property North of Litchfield. The committee approved sending Recycling Center employees with the proper tools and safety equipment there with a pick up truck to clean it up. Member Helgen volunteered to meet the employees at the dump site with his bucket tractor to help scoop up and load trash. 6. Illinois Recycling Association Conference Update: Durbin and Daniels attended an Illinois Recycling Association Conference in Springfield. Durbin reviewed what was discussed at the conference: · Safety and Health Program Evaluation – Illinois Department of Labor: The committee approved to have the Illinois Department of Labor give a three hour Safety and Health Program course on proper use of a forklift to Recycling Center Employees. This program is free to counties and municipalities. · Plastic bottle and can drop off containers – Committee discussed getting portable collection containers that could be put at the county fair and homecoming events to collect cans and bottles. · IRA – MRF Operating Manual: Durbin reported that the committee discussed a presentation at the conference by Patrick Engineering regarding a State-wide operating procedure manual for Recycling Centers. Durbin and Daniels learned that Montgomery County’s facility was one of eleven recycling centers that the Engineering Company interviewed for their survey. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Prevailing Wage Resolution Approval: Downs stated that it was time again to approve the Prevailing Wage Rates for the county. Member Helgen inquired how the Prevailing Wage Rates are set. Leitheiser reported that the Illinois Department of Labor provides the county with the Prevailing Wage Rates. Motion by Downs, second by Painter to approve the Prevailing Wage Rates as set by the Illinois Department of Labor for Montgomery County. All in favor, motion carried. (See Resolution Book 5, pages 266-272). 2. New Plan Option for Deferred Compensation Update: Downs stated that the committee approved a few minor changes to the Deferred Compensation Plan offered to county employees. Downs reported that there is no fee to the county for this service. 3. Circuit Clerk Union Contract Update: Downs reported that the Circuit Clerk’s Office employees voted down the proposed contract that was mediated last month. A tentative agreement was reached in a special Personnel meeting on June 1st. Dan Sweet will draw up the contract as agreed and present it to the Personnel Committee for review and it will then go to County Board members for a vote. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Courthouse Windows Update: Painter reported that Lloyd Meyer had obtained a catalog from which to purchase parts for the Historic Courthouse windows. Painter stated that the committee discussed putting some screws in the top part of the window frames to stabilize them. 2. Historic Courthouse Roof Update: Painter reported that the replacement of the Historic Courthouse Roof is now complete. The committee discussed and approved the installation of copper flashing to be installed around a couple of the courthouse towers and windows. 3. Historic Courthouse Building Update: Painter stated that Lloyd Meyer has been working on getting some quotes for a small list of work to be done on the Historic Courthouse to make it ADA Compliant. ESDA/AMBULANCE COMMITTEE REPORT: Given by Vice Chair George Blankenship as follows: 1. April Ambulance Call Report: A summary of monthly operations for May 2005 is as follows: Total calls: 395; Total amount billed: $135,475.50; Total amount collected: $70,667.02. 2. EMA Directors Report: Blankenship reported that no notices have been sent out since January, 2005 because of the overflow of calls and paperwork that has increased. Holmes will put together a proposal so that the committee can look it over and come up with the best solution to the problem. Blankenship stated that Ambulance Budgets for Litchfield, Nokomis/Witt, Raymond/Harvel and Farmersville/Waggoner are in, but the county is still waiting on Hillsboro’s. A bench trial with the Macoupin County Credit Bureau was held on June 9th, 2005 in Macoupin County Court regarding an outstanding ambulance account, and judgment was made in the county’s favor. Blankenship reported that there were some liability issues regarding the purchase of a response vehicle versus a trailer. State’s Attorney Roberts’ recommendation would be a self propelled vehicle, which would also carry equipment needed for the HazMat team. The county would need to use one of their own vehicles to pull the trailer. Holmes will look at prices on a HazMat trailer and a ¾ ton pick up truck that would be able to pull the trailer when needed. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Update of Support for the Stipulated Agreement and Settlement of the Coffeen and Western Railroad Company: Plunkett reported that the county requests railroad crossings that would cost $60,000 each, with construction to include cross bars, flashing lights and bells, and the ICC will decide what they plan to do at their next meeting on July 14th at the ICC office. 2. Concrete Barriers at Bike Trail Update: Plunkett stated that Waggoner Mayor Durston would like permission to paint the concrete barriers that were installed at the Bike Trail entrance. Chris Daniels will check with Mayor Durston to see what they have in mind for painting, get estimates and take digital photos of the barriers for the committee to review. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Durbin , second by Downs to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Vice Chairman Dennis Jagodzinski as follows: SCHEDULE CHANGES: The Road and Bridge Committee meeting that was regularly scheduled for Wednesday, July 6th, 2005 has been changed to Wednesday, June 29th, 2005 at 8:30 AM at the Highway Department. APPOINTMENTS: Motion by Durbin, second by Plunkett to approve the re-appointment of Joyce Matthews to the Montgomery County Housing Authority Board for a 5-year term. All in favor, motion carried. PAY BILLS: Motion by Sielschott, second by Myers to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2005. ADJOURN: Until the Regular Monthly Meeting on Tuesday, July 12th, 2005 at 8:30 AM. Motion by Painter, second by Branum to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:17 AM.