July 12th, 2005

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Montgomery County Board Minutes For Tuesday, July 12th, 2005 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, July 12th, 2005 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 21 members present, 0 absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: None Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Durbin to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Downs, second by Myers to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, June 14th, 2005. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions and stated that the new voting system is being received very well at various county events. 4. Sheriff’s Report – submitted. Under-Sheriff Rick Robbins was present. 5. Health Department Report – Hugh Satterlee was present for questions. 6. T.B. Department Report – Kathy Tapley was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Bone, second by Jagodzinski to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. State Board of Elections Check Presentation by SBE Vice-Chairman John Keith: County Clerk Sandy Leitheiser introduced State Board of Elections Vice-Chairman John Keith, who presented the county with two grant checks totaling $151,294.90 for the purchase of the new Optical Scan voting system that will replace the punch card system. Mr. Keith stated that this grant will help the county be in compliance with the federal Help America Vote Act, and announced good news that the State Board of Elections will be allocating $5,000 per precinct to be used for ADA voting equipment. Keith finished by thanking Clerk Leitheiser for her dedication to the county and the voters. 2. Polling Place & Precinct Clustering Approval: County Clerk Leitheiser stated that at last month’s full board meeting a list of new polling locations was handed out to board members for their review. Since last month, there was one change to the list, after Rountree Township Supervisor Clarence Keiser requested the County Clerk contact Rountree voters about their polling place preference. Clerk Leitheiser then sent out a survey and the results showed of 181 Rountree voters, 12 voters who responded preferred Irving and 34 preferred Nokomis. The board was given a new list with the 42 precincts that were clustered into 26 polling locations. Motion by Durbin, second by Petty to Cluster the 42 Precincts into 26 polling locations as presented. All in favor, motion carried. 3. Food & Sanitation Ordinance Recommendation/Update: County Board Chairman Havera stated that a special HWE Committee meeting will be held to discuss the newly proposed Food & Sanitation Ordinance. Montgomery County Health Department Administrator Hugh Satterlee reviewed some of the newly proposed Food & Sanitation Ordinances and fees along with the Sewage Disposal System. Currently the Health Department does not charge for food permits or inspections, and the proposed ordinance will have a charge for each food permit in a fee structure that will depend on the risk category designated for each food establishment. The fee structure descends down in cost and in risk to medium, low, seasonal, etc…. The HWE Committee will discuss the newly proposed ordinance at the special meeting, and their recommendation will be presented to the Full Board in August for a vote. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Taser Gun Purchase Approval: Sielschott stated that Under-Sheriff Rick Robbins was at the committee meeting to give a presentation on Taser Guns and to request the purchase of 11 guns for the Montgomery County Sheriff’s Department. Sielschott reported that there had been some incidents involving county deputies where they were injured and the Taser Guns could have been useful in apprehending the suspects. Under-Sheriff Robbins stated to the board that the Sheriff’s Department would have two deputies trained as instructors on Taser Gun use who would train the other deputies. Sielschott stated that insurance had been checked and Taser Gun use would be covered at no extra cost. Sielschott stated that 12 taser guns would be purchased, but one will be purchased from the Task Force fund. Motion to approve the purchase of 11 Taser Guns and Taser Gun Instructor training for 2 deputies on the use of the Taser Guns for the Montgomery County Sheriff’s Department in an amount not to exceed $10,000. All in favor, motion carried. 2. Mana-Link for G.I.S. Mapping Update: Sielschott stated that Economic Development Chairman Mike Plunkett would report on the Mana-Link for G.I.S. mapping. 3. Rental Housing Support Surcharge Law Effective Aug 1 ’05: Sielschott reported that Governor Blagojevich signed a Rental Housing Support Surcharge Law that will go into effect Aug 1st, 2005. As a result, an additional $10.00 surcharge will be added to any “Real-Estate” related document received by the County Clerk and Recorder’s Office for recordation on or after August 1st, 2005. $9.00 will go to the State of Illinois Rental Housing Support Fund, 50 cents will go into the County’s General Fund and 50 cents will go to the County Clerk’s Recordkeeping Improvement Fund. 4. Approval to Void Tax Bills Acquired by County Trustee on 80 Parcels: Sielschott stated that the county needs to void the tax bills on 80 parcels: 28 parcels were not sold at the county auction, 31 parcels are coal rights that the County received, 5 parcels were sold at an auction this year and 16 sold last year that are the county’s responsibility. Motion by Sielschott, second by Blankenship to approve voiding 80 Tax Bills as previously presented. All in favor, motion carried. (See Resolution Book 5, pages 273-275). 5. Approval to Convey Tax Deeds on Parcel ID#’s 02-000-685-20, & 04-001-594-00: County Clerk Leitheiser read Resolution 05-10 to Convey Tax Deed on Parcel ID #02-000-685-20. Motion by Sielschott, second by Helgen to approve Resolution 05-11 to convey tax deed on Parcel ID #02-000-685-20 in the Village of Farmersville. All in favor, motion carried. (See Resolution Book 5, pages 276-277). County Clerk Leitheiser read Resolution 05-11 to Convey Tax Deed on Parcel ID #04-001-594-00. Motion by Sielschott, second by Bone to convey tax deed on Parcel ID #04-001-594-00 in the City of Coffeen. All in favor, motion carried. (See Resolution Book 5, pages 278-279). 6. ROE FY06 Budget Discussion: Sielschott reported that there is a tentative budget agreement for the Regional Office of Education with Christian and Montgomery Counties. Christian County has agreed to pay 55% as their portion of the ROE budget and the Montgomery County portion is 45% of the ROE budget. 7. Delinquent Property Discussion: Sielschott reported that the committee discussed and approved allowing the Economic Development Committee to proceed with their efforts to help the Village of Raymond get the underground storage tanks cleaned up at the Old Kerr McGee Gas Station site. 8. Budget Discussion for FY06: Sielschott reminded the board that budget hearings are set for Wednesday, July 27th, Friday, July 29th, and Monday, August 1st, 2005. 9. Financial Projections for FY05: Sielschott thanked everyone in the Supervisor of Assessments’ Office, the County Clerk’s Office and the Treasurer’s Office in helping to get the tax bills out in a timely manner. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Computer Purchase Update: The committee discussed and approved the purchase of a lap top computer for Assistant Engineer Dustin Sefton for an amount not to exceed $1,200.00. Motion by Branum, second by Komor to approve the purchase of a lap top computer for Assistant Engineer Dustin Sefton not to exceed $1,200.00. All in favor, motion carried. 2. Township Bridge Letting Date: The Letting Date for Township Bridges has been set for Monday, July 18th, 2005 at 8:30 AM at the Highway Department. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Parking Lot Entrance Bid Approval: Painter stated that the committee discussed the one bid from Lynch Construction for the concrete work on the parking lot entrance for $3,800. The entrance to the parking lot is located on the east side of the street across from the Courthouse Complex. Motion by Painter, second by Myers to approve the $3,800 bid by Lynch Construction for concrete work on Courthouse Complex parking lot. 2. Americall Communications Proposal for Alarm Paging System Approval: Painter reported that the committee reviewed a proposal from Americall Communication to install a new paging system for the phones in the Historic Courthouse for emergency purposes. The money to purchase and install the paging system will be paid from the grant received for the Historic Courthouse repairs. Motion by Painter, second by Heaton to approve the All-Call Alarm Paging System to be installed by Americall Communications in an amount not to exceed $5,300. All in favor, motion carried. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Ambulance Call Reports: A summary of monthly operations for June 2005 is as follows: Total calls: 326; Total amount billed: $130,494.50; Total amount collected: $68,956.52. 2. Director Holmes Report: Jagodzinski stated that payment has been received from the Credit Bureau for April, 2005 in the amount of $525.29 and Public Aid sent in their first payment for the month for $3.92 with 49 denials. The last payment received for the month of June was $431.20 and Public Aid is backlogged by 7 ½ months. All 5 Ambulance Budgets have been turned in. Jagodzinski stated that the County HazMat Team will be working at area Homecomings this summer to promote HazMat, and helped County Clerk Leitheiser demonstrate the new voting system at the Montgomery County Fair. Four of the County HazMat members traveled to Glenview for training with MABAS on their new equipment, and were taught how to calibrate and repair metering devices and how to repair other equipment the county received from MABAS. MABAS sent back another $300,000 in equipment for HAZMAT use. This gives Montgomery County a total of $543,175.00 in equipment given to the HazMat Team by the MABAS Organization. Training for HazMat has been paid for through grants at no cost to the county in the amount of $13,325.00, which does not include the October 2005 training to be held in Nokomis for the Tech. B Class. Jagodzinski stated that ITTF will be sending out a new VHS radio (Mobile Unit) for interoperability among other agencies. The county GIS enhancement will soon provide a GIS system for each county EOC to enhance Mapping and Disaster Damage Assessment Projects, and equipment provided under this project will involve either a desktop or laptop computer and a plotter printer. EMA will soon be connected to the EM.net Center, which is an emergency warning center, and should receive any DHS (Department of Homeland Security) warnings and all updates from State and Federal DHS offices. Jagodzinski reported that the Unified Command Class has 16 people signed up for the Saturday, August 6th, 2005 class. The deadline for sign-up will be Wednesday, July 20th, 2005. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Old Kerr McGee Gas Station in Raymond Update: Plunkett reported that the committee discussed and approved working with the Village of Raymond on applying for Brownfield grant funds to clean up the old Kerr McGee Gas station. The county will pay Trustee Ballinger $661.04 to get the deed released and will also pay $600.00 for ½ of the grant application fee, to assist with returning the property to private property tax rolls. Member Toby Dean, who also is a Raymond Council Member, reported that Raymond’s Village Council voted to pay the other half of the application fee at their last meeting, and stated that there has been an increased interest in the property since talk of a clean up began. 2. Enterprise Zone Update: Plunkett reported that DCEO (Illinois Department of Commerce and Economic Opportunity) has approved the application to include the City of Coffeen in the Montgomery County Enterprise Zone, and the Mayor of Coffeen will now be a voting member on the Montgomery County Enterprise Zone Committee. The next application will be to add the territory on the west side of I-55 near Litchfield. 3. Ameren Railroad Line: Plunkett reported that the final hearing for ICC on the Ameren Railroad line will be held on Thursday, July 21st, 2005 in Springfield, IL. 4. Raymond GIS: The Village of Raymond has signed an Intergovernmental Agreement and License Agreement with Montgomery County for GIS services which will cover the village limits and 1 ½ miles out of the village limits. Motion by Plunkett, second by Deabenderfer to enter into an Intergovernmental Agreement and License Agreement with the Village of Raymond for GIS Mapping Services. All in favor, motion carried. (See Resolution Book 5, pages 280-283). PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Approval of Agreement with Consociate Care Group as the County’s 3rd Party Administrator for Health Insurance: Downs stated that the county needed to enter into an Agreement with Consociate Care Group as the County’s 3rd Party Administrator for Health Insurance. Havera stated that Consociate has led the county in the right direction on the health insurance. Motion by Downs, second by Aumann to enter into an Agreement with Consociate Care Group as the County’s 3rd Party Administrator for Health Insurance. All in favor, motion carried. 2. Circuit Clerk Union Contract Approval: Downs stated that the board would need to go into Executive Session to discuss approving the Circuit Clerk’s Union Contract. · Motion by Downs, second by Bathurst for the Full Board to go into Executive Session to discuss the Circuit Clerk’s Union Contract. All in favor, motion carried. EXECUTIVE SESSION HELD – Audio taped session and sealed written minutes taken. · Motion by Downs, second by Painter for the Full Board to come out of Executive Session. All in favor, motion carried. · Motion by Downs, second by Painter to approve the Contract with the Circuit Clerk’s Union Local #148. All in favor, motion carried. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Blankenship, second by Aumann to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: SCHEDULE CHANGES: Havera reported that the Coordinating Meeting which was scheduled for Tuesday, July 26th, 2005 has been rescheduled for Thursday, July 21st, 2005 at 6:00 PM in the County Board Room of the Historic Courthouse. APPOINTMENTS: Motion by Branum, second by Blankenship to approve the appointment of Aaron Janssen as a trustee to the Fillmore Community Fire Protection District for a three year term. All in favor, motion carried. Motion by Sielschott, second by Painter to approve the appointment of Harold Lankutis as a commissioner to the Montgomery County Housing Authority Board to fill the unexpired term of Gerry Clevenger, who resigned. All in favor, motion carried. PAY BILLS: Motion by Komor, second by Bone to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2005. ADJOURN: Until the Regular Monthly Meeting on Tuesday, August 9th, 2005 at 8:30 AM. Motion by Painter, second by Heaton to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:53 AM.