August 9th, 2005

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Montgomery County Board Minutes For Tuesday, August 9th, 2005 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, August 9th, 2005 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Bonnie Branum, Dennis Jagodzinski. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Ogden, second by Aumann to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Downs, second by Bathurst to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, July 12th, 2005. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted 2. County Treasurer’s Report – submitted 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – submitted. 5. Health Department Report – Hugh Satterlee was present for questions. 6. T.B. Department Report – Kathy Tapley was present for questions and stated that after 8 years of service to Montgomery County she will be leaving on August 22nd, 2005 to go full-time with her fitness center business. T.B. Dept. Secretary Jodi Huber will be taking over Tapley’s position. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Painter, second by Heaton to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Litchfield TIF Proposed Expansion: Plunkett reported that Litchfield TIF representative Mike Fleming was present at the committee meeting to ask for their support for the expansion of the TIF District in the downtown area of the City of Litchfield. The committee agreed to support the City of Litchfield’s TIF expansion. 2. Business Potential Update: Plunkett reported that Richard Small was at the committee meeting to discuss the business development potential in the county and that Small would be working with various State of Illinois services and Montgomery County Economic Development Corporation representative Amanda Cole to assist in economic development projects. 3. William Schluckebier - Concerns: Plunkett reported that William Schluckebier was present at the committee meeting to ask to be put on the Full Board agenda and to discuss issues regarding long-wall mining in the county. Plunkett stated that the County plans to help the farmers by keeping the residents informed of any progress that is being made with the Coal Mine project, and to help make sure the company has the proper permits and follows all legal procedures as the project proceeds. Plunkett stated that title searchers for Colt Coal Company have been working diligently and have completed abstract titles on one township to date. Plunkett reported that initially it was thought that the biggest percentage of the coal rights transferred by the county had subsidence rights attached, but after research was completed in the one township, the company has found that 20% of the subsidence rights went with the coal and 80% of the subsidence rights have been retained with the land ownership. This information will assist landowners as they negotiate subsidence and mining activity with the coal company. Plunkett reported that on Monday, William Schluckebier had come to the County Clerk’s office and stated that there would be no need to put him on the agenda that he would not be speaking at the county board meeting. County Board Chairman Havera asked if Mr. Schluckebier was present, and if this was still his intention. Scott Schluckebier, William Schluckebier’s son, read from a prepared handwritten statement that he had brought with him to the meeting. (See Handwritten Copied Attachment – Book 5, page 284). ROAD AND BRIDGE COMMITTEE REPORT: Given by Vice Chairman Glenn Painter as follows: 1. Purchase of new Welder for the Highway Departments Shop: Painter stated that the committee gave approval to purchase a new welder at the Highway Department for $1,500 to $2,000. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Request for Matching Funds for Central Illinois Public Transit Approval: Sielschott stated that the committee recommended approving $3,000 for matching funds for the CEFS Central Illinois Public Transit for Senior Citizens, with funds available from the county’s Senior Citizens’ Levy. Motion by Sielschott, second by Bone to approve $3,000 for the Central Illinois Public Transit for FY 2006. All in favor, motion carried. 2. 2005 and 2006 Audit Proposal Approval: Sielschott reported that the Fiscal Year 2005 proposal will be the same as 2004, for $33,500 to $34,000, which also includes audits of the Health Department and Circuit Clerk’s Office. The proposal for Fiscal Year 2006 will be for $33,500 to $35,500. Sielschott stated that in a survey done of five other counties, the proposal from Patton and Company is comparable. Motion by Sielschott, second by Downs to accept the two year proposal for $33,500 to $35,500 from Whitey Patton for Fiscal Year 2005 and Fiscal Year 2006 audits. All in favor, motion carried. 3. Manatron/GIS Proposal Approval/Update: Sielschott reported that Information Systems Manager Bill Purcell presented a proposal to have a Manalink connect between Manatron and GIS to do nightly updates. A total charge of $5,850 will be needed for the Manalink Software and professional installation services and will also cost approximately $2,000 a year for the software to be maintained. Sielschott stated that GIS vendor Bruce Harris and Associates will reimburse the county a total of $5,000 for the system. Motion by Sielschott, second by Durbin to pay the $5,850 for the Manalink software and $2,000 per year for Software Support services out of the G.I.S. fund. Bruce Harris & Associates will reimburse $5,000 to the Montgomery County GIS Fund. All in favor, motion carried. (See Book 5, pages 284A to 284F). 4. Approval to Void Tax Bills for Bike Trail: Motion by Sielschott, second by Blankenship to approve the Resolution to void the tax bill on Parcel ID #12-000-405-05 for the Bike Trail. All in favor, motion carried. (See Resolution Book 5, page 285). 5. ON Point – Utility Right of Way Presentation: Sielschott reported that Jeff Monroe with ON Point, a company that reviews utility bills for possible savings to governmental entities and others, gave a presentation at the committee meeting. Sielschott stated that ON Point was able to find savings and reimbursements totaling $90,000 for Sangamon County, and said that although Sangamon County is much larger than Montgomery County it would be in our county’s best interest to see what they could find. ON Point works only on a percentage basis, so if any savings are found, they would get 50% of the certified savings and 25% of any reimbursements for the first year. The committee plans to give State’s Attorney Roberts this information for further review. 6. Irving Property Update/Approval: Sielschott reported that the committee gave approval for the Village of Irving to acquire a small parcel of property from the County Trustee for approximately $250.00. 7. 2006 Levy for 2005 Taxes Update: Sielschott stated that the levy for 2006, although tentative at this time, will most likely not need a Truth in Taxation Hearing with the levy at 2.4130% higher than last year’s tax extension. The levy would need to reach 5% before a hearing would be necessary. 8. Repair of Courthouse Complex Courtroom Chairs Update: Sielschott stated that Judge Long requested that the courtroom chairs be repaired and will pay for this out of the court fund. The committee approved Judge Long’s proposal to go ahead with the repairs. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. EPA Grant Increase: Durbin reported that Illinois EPA Grant money will increase from $24,226 per year to $39,775 for State Fiscal Year 2006. 2. Food & Sanitation Ordinance Approval- #05-13: Durbin presented the Ordinance for approval. Havera asked County Board Member Liaison for the Montgomery County Health Board Blankenship if the Health Board had voted unanimously to approve the Food and Sanitation Ordinance, and he responded affirmatively. Plunkett inquired about when the Ordinance would take effect. Health Department Director Satterlee stated that the Ordinance would be effective immediately, but the Health Department would not fully enforce its provisions until January 1, 2006 because some permits are still effective until the first of the year. Motion by Durbin, second by Blankenship to approve Food & Sanitation Ordinance #05-13 for Montgomery County. All in favor, motion carried. (See Resolution Book 5, pages 286-303). 3. Private Sewage Disposal System Ordinance Approval- #05-14: Durbin reported that the Private Sewage Disposal System Ordinance was also met with full Health Board support, with the same understanding that the provisions of the Private Sewage Disposal System Ordinance would not be fully enforced until January 1, 2006. Motion by Durbin, second by Blankenship to approve Private Sewage Disposal System Ordinance #05-14 for Montgomery County. All in favor, motion carried. (See Resolution Book 5, pages 304-317). PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. F.O.I. Request Forms Policy Update: Downs stated that a policy was implemented many years ago regarding Freedom of Information Requests and that the policy and forms will remain the same. 2. Personnel Files Discussion: Downs stated that the committee discussed creating a request form for Personnel files and will be looking into different formats. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Masonry Work for Around Cannon: Painter reported that Alan’s Landscape and Lawns repaired the stones and leveled the sand around the cannon on the south side of the Historic Courthouse for $330.50. 2. Concrete Work at New Parking Lot: Lynch Construction has completed concrete work to the entrance of the new parking lot in the amount of $4,168.90. 3. ADA Recommendations: Lloyd Meyer will do the work to comply with ADA recommendations for the Historic Courthouse and will also complete necessary work to reinforce the building’s upper windows. Havera asked if the county had received all of the $75,000 Illinois First grant monies. Coordinator Daniels stated that the county has only received half of the grant and will not receive the remaining half until all the invoices from the roof replacement have been turned in to the State of Illinois, which she has submitted, and she anticipates payment of the remaining half in the next two weeks. Daniels reported that $5,000 has already been spent for a new air conditioning unit for the Historic Courthouse, and the remainder of the money will used for the lighting required by ADA.. ESDA/AMBULANCE COMMITTEE REPORT: Given by Vice Chairman Ron Deabenderfer as follows: 1. Ambulance Call Reports: A summary of monthly operations for July 2005 is as follows: Total calls: 343; Total amount billed: $117,462.00; Total amount collected: $58,413.97. 2. Director Holmes Report: Deabenderfer reported that Montgomery County has been chosen by the Illinois Emergency Management Agency to host a Training Class on Emergency Planning, which will be held in October or November. Holmes and Cathy Ulrici will attend the Regional IEMA meeting on August 5th, 2005 in Wood River at the new 911 Communications site. Deabenderfer reported that there are 37 people registered for the Unified Command Class on August 6th. Holmes will be out of the office on September 7th and 8th due to an IEMA Conference in Springfield. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Aumann, second by Dean to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: ANNOUNCEMENTS: None. SCHEDULE CHANGES: None. APPOINTMENTS: None. PAY BILLS: Motion by Painter, second by Myers to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2005. ADJOURN: Until the Regular Monthly Meeting on Tuesday, September 13th, 2005 at 8:30 AM. Motion by Painter, second by Blankenship to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:07 AM.