October 11th, 2005

[e-Mail this Article]     [Print this Article]

Montgomery County Board Minutes For Tuesday, October 11th, 2005 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, October 11th, 2005 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 21 members present, 0 absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: none Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Ogden, second by Aumann to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Bone, second by Myers to approve the Minutes of the Previously Recessed County Board Meeting held on Tuesday, September 13th, 2005. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – Ron Jenkins was present for questions and reported that the annual Tax Sale will be held on Monday, November 14th, 2005 at 9:00 AM in the County Board room. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – Hugh Satterlee was present for questions and reported that Wednesday would be the first Flu Shot Clinic, which would be held at the K.C. Hall in Taylor Springs. 6. T.B. Department Report – submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Plunkett, second by Branum to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Economic Interest Website Request: Sielschott stated that all Elected and Appointed County Officials are required to file an Economic Interest form with the County Clerk’s Office each year. The State has amended the statute requiring the requestor of a copy of a filed Economic Interest form to complete a form which tells the purpose of their request and sends a copy to the filer of the Economic Interest form. At the request of a local constituent, the committee discussed putting copies of Montgomery County’s Economic Interest forms on the county website, as is done by the Illinois Secretary of State. Sielschott reported that there would be an estimated cost of $4,000 to provide the forms on the website and there is no legal mandate to do so. Since the information is currently available for public review in the County Clerk and Recorder’s Office, the committee feels there is no need to incur the added expense of putting this information on the county website. 2. Health Insurance Report: Sielschott reported that per Consociate Care Group, insurance costs appear to be going down again, after a recent major spike in insurance costs. 3. 2005 Appropriation Amendment Approval: Sielschott stated that the committee discussed a Resolution to Amend the Fiscal Year 2005 Financial Appropriation Ordinance. The appropriation amendment information will be available for review for 30 days in the County Clerk’s Office before the board passes the ordinance at the November Full Board meeting. Sielschott reviewed with the board the individual reasons for the amendments to the Fiscal Year 2005 Budget. 4. 2006 Budget Changes Update: Finance Chairman Sielschott reported on the few changes to the Fiscal Year 2006 budget, and that those changes would also be available for review in the County Clerk’s Office, along with the entire tentative budget. The 2006 budget will be passed at the November Full Board meeting. 5. Adopt the FY2006 Aggregate Levy: The Fiscal Year 2006 Aggregate Levy is $3,844,695. Motion by Sielschott, second by Aumann to adopt the Fiscal Year 2006 Aggregate Levy in the amount of $3,844,695. All in favor, motion carried. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Montgomery County Animal Control Ordinance #05-21 Approval: Durbin reported that the committee discussed the newly proposed Animal Control Ordinance with State’s Attorney Roberts at a special Meeting on October 3rd, 2005. The provisions of House Bill 315, now signed into State Law by the Governor in August, 2005, has been incorporated into the county animal control ordinance. Durbin reported that the county may start a County Animal Population Control Fund for the purpose of keeping a dog and cat registration differential fee, and the ordinance sets that fee at $10.00 minimum, which an owner will pay for the registration of an intact dog or cat. County Clerk Sandy Leitheiser read the Montgomery County Animal Control Ordinance. Motion by Durbin, second by Painter to approve the Montgomery County Animal Control Ordinance and Resolution. Discussion – Member Helgen inquired if municipalities would be affected by this Ordinance. Durbin reported that no municipality with their own ordinance (Hillsboro and Litchfield) will be affected by the county ordinance, only unincorporated areas of the county or municipalities that have no animal control ordinance of their own. The county does not enforce any municipal ordinances. Voice vote was taken with 20 Ayes, 1 No – member Bonnie Branum, motion carried. (For copy of resolution, see Book 5, page 334). 2. Appoint Montgomery County Animal Control Administrator: The HWE Committee recommended County Coordinator Chris Daniels as the Montgomery County Animal Control Administrator. Motion by Durbin, second by Downs to appoint the Montgomery County Coordinator as the Animal Control Administrator. All in favor, motion carried. 3. Polling Places’ ADA Parking Bid Specification Advertisement Approval: Durbin stated that the grant monies for the election ADA Automark equipment will be for $5,000 per unit for 42 precincts, which is $210,000. The grant money initially was to be used only for the purchase of the Automarks, and if the county made the choice to only comply with the Federal Help America Vote Act and place one unit per polling place and not follow the State of Illinois recommendation that there be one unit per precinct, the remaining unused funds would have to be sent back to the State of Illinois. However State ADA Grant requirements for these funds have recently changed and the excess monies can now be used for other polling place ADA improvements. Durbin reported that the committee discussed a proposal by Clerk Leitheiser to advertise for bids to upgrade some polling places’ parking lots to meet ADA Specifications. Motion by Durbin, second by Helgen to advertise for bids for parking lot improvements to meet ADA Specifications. All in favor, motion carried. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Approval of 2006 Holiday Schedule: Motion by Downs, second by Bathurst to accept the 2006 Holiday Schedule as presented. All in favor, motion carried. (See Resolution Book 5, page 335). 2. Jailer’s/Dispatcher’s Union Contract Update: Downs stated that the Jailers/Dispatchers’ Union contract will end on November 30th, 2005, and that the Jailers/Dispatchers are seeking to change Union Representation to the F.O.P. The entire group will have to vote to change union representation, and this vote will occur on November 17th, 2005. Should this vote pass, all Jailers/Dispatchers and FOP members will negotiate their contract at the same time, which would eliminate one union from contract negotiation with the county. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. ADA Update: Painter reported that ADA signs have been ordered for the Historic Courthouse since this building will be used for early voting, with all costs to pay for the signage coming from an Illinois State Board of Elections grant in the amount of $955.00. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Ambulance Call Reports: A summary of monthly operations for September 2005 is as follows: Total calls: 344; Total amount billed: $135,563.00; Total amount collected: $82,337.66. 2. Director Holmes Report: a. Request for Identification Vests for Fire, EMS & EMA: Jagodzinski reported that a total of 18 identification vests were ordered and will be kept in the EMA office. Total cost for the vests came to $374.00. The vests are needed so that County Emergency Personnel can be easily identified for any type of disaster response. b. FY05 Agreement with IEMA: Jagodzinski reported that EMA will receive a fifth payment of $17,403.13 from IEMA, due to the pro-active involvement of the county in forming a Haz-Mat team and in providing other emergency services. c. Deployment to Gulf: Jagodzinski reported that Holmes is still on standby for Deployment to the Louisiana or Mississippi Gulf region. d. Mock Distribution of Emergency Medication: Holmes reported that EMA will be participating with the County Health Department on Friday, October 14th, 2005 in a mock distribution of emergency medication. e. Communications Class: EMA will hold a communication class at the request of the Public Health Department on Friday, October 21st at the Health Department. f. Communications Meeting: Jagodzinski stated that there was a Communications Meeting with local hospitals and emergency services held on Tuesday, September 20th, 2005 to discuss better coordination and procedure should another phone outage occur in Montgomery County similar to the Consolidated Communications recent outage. g. IEMA Conference: There was an IEMA Conference on September 6th, 7th and 8th, 2005 that Director Holmes attended. h. Illinois Terrorism Task Force: The Illinois Terrorism Task Force and the State of Illinois will now require all schools to review their Emergency Plans and increase the number of exercises that they have. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Montgomery County Economic Development Corporation (MCEDC) Update: Plunkett reported that Montgomery County Economic Development Corporation Professional representative Amanda Cole was present at the committee meeting and shared handout information with members outlining the MCEDC’s progress on Business Retention, Business Recruitment and Entrepreneurship. Cole discussed plans to achieve goals toward these three phases of business ownership, and also reported on other community Economic Development related projects going on around Montgomery County, including an upcoming Customer Service seminar and brown bag lunch meetings. Cole started her employment with MCEDC in February of 2005 and has had 83 businesses contact her on business expansion and relocation to date. 2. Resolution #05-22 Approval of the Amendment to the Economic Development Act of 1965 and change of the West Central Illinois Valley Regional Planning Commission name to West Central Development Council, Inc.: Plunkett stated the Mike Cavanaugh with the West Central Illinois Regional Planning Commission has provided grant assistance to many municipalities in the county for CDAP funds, and that agency requests the county approve this Resolution, which Plunkett read to members. Motion by Plunkett, second by Myers to approve the Resolution Amending the Economic Development Act of 1965 and changing the West Central Illinois Valley Regional Planning Commission name to West Central Development Council, Inc. All in favor, motion carried. (See Resolution Book 5, page 336). 3. Raymond Kerr McGee Site Cleanup Update: Plunkett reported that due to the level of contamination at the Kerr McGee cleanup site in Raymond, the site has qualified for special Illinois EPA funding of approximately $33,000 and clean up efforts should be completed by the end of December, 2005. 4. G.I.S. Oversight Committee Update: Plunkett stated that the GIS Oversight Committee discussed linking the current county tax program information to the county’s new GIS system. Data entry needs to be completed in order to match addresses with the Manatron Tax system to GIS. The Finance Committee placed funds for a temporary part-time position in the 2006 budget. Three applicants for the position will be interviewed on Thursday, October 13th, 2005. The data entry position will require 30 hours of work per week, and the position would last approximately one year. 5. Bike Trail Update: Plunkett reported that Highway Commissioner Tony Krager from Pitman Township will be contacted to see if the bike trail has been oiled. State’s Attorney Roberts will contact an attorney in writing who is representing an injured individual who was hurt on the bike trail at 1:30 AM. Plunkett reported that there are signs posted on the trail that read “Ride at Your Own Risk.” 6. Route 66 Byways Update: The County received a letter from the Illinois Department of Natural Resources Recreation Planning representative Marla Gursh confirming that the Historic Route 66 in Illinois including the Montgomery County portion is officially considered a new National Scenic Byway. The next meeting for the Southern Region committee to discuss promotion efforts for the Route 66 Scenic Byway will be held on Wednesday, October 26th, 2005 at 10:00 am at Lincoln Land Community College in Litchfield, Illinois. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Annual Safety Meeting: The annual Safety meeting with the Highway Department Union Steward, the Union Secretary, County Engineer Giesing and the Chairman of the Road & Bridge Committee Branum has been scheduled for Monday, October 17th, 2005 at 8:00 AM at the Highway Department. 2. Discuss Personnel Issues: Branum recommended the board go into Executive Session to discuss Personnel Issues. 3. EXECUTIVE SESSION: Motion by Branum, second by Downs to enter into EXECUTIVE SESSION to Discuss Personnel Issues. All in favor, motion carried. Time: 9:20 AM. 4. Executive Session: Motion by Plunkett, second by Jagodzinski to return from EXECUTIVE SESSION. All in favor, motion carried. Time: 9:45 AM. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Durbin, second by Horn to approve the 7 committee reports. Discussion – Dean reported that the Special Road & Bridge Meeting minutes for August 29th, 2005 showed a meeting time of 8:30 AM and needs to be changed to 6:00 PM, which is when the meeting was held. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: ANNOUNCEMENTS: None SCHEDULE CHANGES: None APPOINTMENTS: None PAY BILLS: Motion by Sielschott, second by Painter to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2005. RECESS: Until the Regular Monthly Meeting on Tuesday, November 8th, 2005 at 8:30 AM in the County Board Room, Historic Courthouse, Hillsboro, IL. Motion by Painter, second by Blankenship to recess the Full Board Meeting. All in favor, motion carried. Meeting recessed at 9:50 AM.