January 10th, 2006

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Montgomery County Board Minutes For Tuesday, January 10th, 2006 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, January 10th, 2006 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett. Members Absent: Bill Sielschott Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Ogden to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Downs to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, December 13th, 2005. All in favor, motion carried. Approval of Minutes of Special County Board Meeting held on December 28th, 2005: Motion by Blankenship, second by Helgen to approve the Minutes of the Previously Adjourned Special County Board Meeting held on Wednesday, December 28th, 2005. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions and thanked all who attended Jim Roberts’ induction ceremony as Associate Judge of the 4th Judicial Circuit on Friday, January 6th, 2006 at the Courthouse Complex. 2. County Treasurer’s Report – submitted. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions and reported that the transition for the new voting equipment is on schedule and election judges will soon be training on working the new voting machines. 4. Sheriff’s Report – Jim Vazzi was present for questions and reported that the Sheriff’s Department is in the process of having equipment replaced, due to damage received in an electrical storm that occurred on January 1st, 2006. 5. Health Department Report – submitted. 6. T.B. Department Report – submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions and introduced Cheryl Adams as a new Probation Officer. Adams is filling the vacancy of Shane Beck, who has transferred to work as a Jailer at the Sheriff’s Department. 9. 911 Report – submitted. Havera recognized the newly appointed State’s Attorney Chris Matoush. Matoush thanked the County Board for their support in his appointment and stated that he would do his best for the county. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Bone, second by Jagodzinski to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: Coordinating Committee Report: Discussion took place in the following Committees: ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Recognition of Firefighters Deployed to the Gulf to Aid in the Hurricane Katrina Crisis: Committee Chairman Jagodzinski read a brief history of how the 8 firefighters were deployed to the gulf to assist in the relief efforts of the Hurricane Katrina Crisis. Jagodzinski and County Board Chairman Havera then called the 7 firefighters and volunteer Joe Gasparich forward to award them a Certificate of Recognition and Humanitarian Medal. Individually, they are Matt Hoffman from Nokomis, Joe Gasparich from Nokomis, Russ Ringhausen from Coffeen, Vern DeWitt from Coffeen, Gary Gile from Coffeen, Chad Smith from Taylor Springs, Ken Lohman from Hillsboro and Dave Beal from Hillsboro. The audience and board members gave the Firefighters a round of applause for their selfless act of voluntary relief to the City of New Orleans and the victims who were affected by the crisis in the gulf. 2. Ambulance Call Reports: A summary of monthly operations for December 2005 is as follows: Total calls: 397; Total amount billed: $172,513.00; Total amount collected: $54,468.58. 3. Director Holmes Report: Jagodzinski reported that the Montgomery County HazMat Team was called out for the first time in its history on December 7th, 2005. The incident took place on the frontage road north of Litchfield at Honey Bend Avenue. A tanker truck loaded with used oil had started to lose the used oil out of the top of the tanker at some point south of Litchfield on I-55. The truck came through Litchfield losing some of its load at a Motel parking lot, at a Shell Station parking lot, and then on the frontage road going north. Someone on a cell phone called in and reported the problem to the Illinois State Police, and the vehicle was stopped from further travel. At the time the truck was stopped, about 500 gallons of oil had spilled out of the tanker through the relief valve. 911 notified the Litchfield Fire Department and the HazMat Duty Officer. Once on the scene, the HazMat Duty Officer asked for the HazMat Team to respond, which was at approximately 10:00 PM. Barricades were brought in from the County Highway Department to block the spill sight until clean up could start the next day. The barricades did not have warning flashers, so at the request of the Illinois State Police the county truck and driver stayed till daylight. Central States HazMat Disposable in Centralia was there the next morning at 9:00 AM to do the cleanup. Holmes has been collecting the bills from each agency, including HazMat equipment, man power hours from Fire Department Personnel and HazMat Personnel. Once all bills are collected, she will turn them over to the State’s Attorney’s Office so that the bills can be submitted to the Trucking Company for full payment, due to the “Spillers Pay” ordinance approved by the County Board. Holmes has been attending seminars on National Incident Management Services, National Weather Service, Evacuation Process Guidelines and Incident Command Check List. Jagodzinski stated that Holmes has also been working on promoting I.C.E. Your Cell Phone. ICE stands for IN CASE of EMERGENCY. Holmes has sent out posters and letters to the five area ambulance districts, fire services, law enforcements, both hospitals and the newspapers and radio station promoting the ICE program. 4. Bid for EMA/HazMat Truck: Jagodzinski reported that the lowest State bid for an EMA/HazMat Truck came in at $30,494.70 from Wright Automotive. The lowest bid for the HazMat Trailer came in at $4,700 from Midway Trailer Sales and Service. The money has already been budgeted for Fiscal Year 2006. Motion by Jagodzinski, second by Blankenship to approve the purchase of a 2006 F250 4-Wheel Drive Truck for $30,494.70 from the State Bid at Wright Automotive. All in favor, motion carried. 5. Bid for HazMat Trailer: Jagodzinski reported that Midway Trailer Sales bid $4,700.00 for a 20 foot dual axel trailer. Motion by Jagodzinski, second by Dean to purchase a trailer from Midway Trailer for $4,700.00. All in favor, motion carried. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Price Quote for Bat Wing Mower: Branum reported that the committee received a bid of $9,472.00 with a trade in allowance of $2,900.00 from Sievers Equipment Company for a new Bat Wing Mower. Branum stated that this mower has a heavier deck and should last longer than the old one. Motion by Branum, second by Painter to approve the bid from Sievers Equipment in the amount of $9,472.00 for a Bat Wing Mower at the Highway Department. All in favor, motion carried. 2. Fillmore Road Project #9330: Branum reported that the Highway Department still owes $50,000 to Macoupin County Contracting Company for materials used on the Fillmore Road Project. Branum stated that Dustin Sefton is going through all of the material tickets again to make sure nothing has been missed, and will then send the contracting company a list of the material slips that are missing in order to get them paid. The Highway Department can not pay the contracting company until the company turns in all their material tickets, which is required by IDOT. FINANCE COMMITTEE REPORT: Given by Vice Chairman John Downs as follows: 1. Bid Approval for Upgrade of Communications Systems Console, Lock and Intercom Controls: Downs stated that the committee awarded Global Technical Systems the bid to upgrade the Communications Systems console, lock and intercom controls at the Sheriff’s Department in the amount of $78,300.00. The other company that submitted a bid did not meet the bid spec requirements. Due to an electrical storm that occurred, the Highway Department, Jail, New Courthouse, Historic Courthouse, Sheriff’s Department and 911 all had some or extensive damage to equipment, which is all being turned over to the insurance company. The damage done to the Sheriff’s Communication System can be repaired by Global Technical Systems and does not need to be bid out since the assessed damaged equipment will be turned over to the county insurance carrier. Motion by Downs, second by Jagodzinski to accept the bid from Global Technical Systems to replace the Sheriff’s Communication System console for $78,300.00. All in favor, motion carried. Undersheriff Rick Robbins reported that completion time for the upgrade of the communications system is set for February 18th, 2006. 2. Litchfield Property, County Trustee Transfer Property to City of Litchfield: Motion by Downs, second by Helgen to transfer Property Parcel ID #11-201-146-00 to the City of Litchfield for $1,497.56. All in favor, motion carried. 3. Harvel Property, County Trustee Transfer Property to Village of Harvel: Downs made a motion to transfer property to the Village of Harvel for $1,406.26, but it was noted that the amount should be $406.26, so he rescinded the motion. Motion by Downs, second by Ogden to transfer property parcel ID #07-000-254-05 to the Village of Harvel for $406.26. All in favor, motion carried. 4. Irving Property, County Trustee Transfer Property to Village of Irving: Motion by Downs, second by Durbin to transfer Property Parcel ID #09-000-825-00 to the Village of Irving for $487.72. All in favor, motion carried. 5. Manatron Software Program Update: Downs stated that Bill Purcell reported to the committee on a software program that would allow special reports for GIS to be printed. Purcell will be sharing more information with the committee on this software at future meetings. 6. Digital Soil Mapping Services Update: Downs reported that the county paid the third invoice of $28,456 to USDA for the Digital Soil Mapping. The soil maps will not be delivered in 2006, but may possibly be ready in 2007. The committee discussed withholding the final payment until all of the soil maps have been turned over to the county. Bruce Harris and Associates would be able to provide the digital soil mapping for $20,465 on the old soil information. The committee discussed getting more information from Bruce Harris and Associates before making any decision. 7. Sales Ratio from State: Downs reported that Chief Assessment Officer Julie Kiefer still has not heard anything from the Illinois Department of Revenue regarding the Sales Ratio. Downs stated that the longer it takes for the State to get the sales ratio the longer it will take us for tax bills to be sent out to county taxpayers. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Elections Update: Durbin reported that County Clerk Leitheiser updated the committee on the status of Technical Judges for each Polling location. Regular Election Judge schools will be held on February 1st and February 2nd , 2006 with three sessions each day and equipment present for hands on training. Technical Judge School will be held February 15th, 2006 at 1:00 PM and at 6:00 PM in the County Board Room. 52 Technical Judges are needed. Leitheiser also secured 60 voting booths with curtains from the City of Peoria at no charge to the county, and these booths are needed for new polling places. 2. Animal Control Update: Animal Control Administrator Chris Daniels reported that a new House Bill 4367 was introduced into the General Assembly, which would amend the Animal Control Act. 3. EPA Delegation Agreement Approval: The EPA Delegation Agreement was reviewed and approved by State’s Attorney Chris Matoush. The five year delegation agreement will enable the county to participate in the EPA program and receive grant money to help fund the enforcement program. Motion by Durbin, second by Petty to approve the 5-year renewal for the EPA Delegation Agreement. All in favor, motion carried. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Jailers/Dispatchers Union Update: Downs reported that he has not heard any further information regarding the Jailers/Dispatchers Unions. 2. Highway Department Arbitration Hearing Date: An arbitrator has been picked for the Highway Department grievance, and the Hearing will be held on Friday, February 3rd, 2006 at 10:00 AM in the PBC room. 3. Deferred Compensation Update: Downs stated that the committee approved the Deferred Compensation Plan that will be offered to all County Employees, and because a letter from O’Hare and Associates found nothing wrong with the Plan, the county will not spend $1,400 to have a private legal firm review it. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. County Farm Update/Approval: Painter reported that Jason Anderson was at the committee meeting to discuss the County Farm acreage that was reported from the FSA Office. 2. Postage Machine Upgrade Update/Approval: The committee approved the upgrade of the postage machine at the Historic courthouse. The machine was damaged by the electrical storm and according to the Meter company, federal regulations will require all postage meters to upgrade from modem to digital meters by 2008. The committee will revisit upgrading the Courthouse Complex’s postage meter at a later time. 3. Update on Emergency Lighting for Old Courthouse: Painter reported that Lyerla Electric was at the Historic Courthouse on Friday, December 30th, 2005 to begin installing emergency lighting at the courthouse. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. GIS Monument Update: Plunkett reported that Tony Hard presented a summary report of the 65 monuments that were installed by McDonough-Whitlow in the county as control points for the GIS system. Originally it was agreed with Bruce Harris that 65 control points would be installed, but only 21 control points were installed, so Bruce Harris agreed to pay for the other 44 control points to be installed. These new monument records will be recorded in the County Recorder’s office, and information about their location will be provided to the Highway Department and sent to Township Highway Commissioners. 2. Update on Intergovernmental Agreement with City of Litchfield for GIS: The City of Litchfield has signed the Intergovernmental Agreement with the county for GIS services. Motion by Plunkett, second by Bathurst to accept the Intergovernmental Agreement between Montgomery County and the City of Litchfield for GIS services. All in favor, motion carried. (See Resolution Book 6, pages 27-31). 3. Letter of Intent Approval: Plunkett stated that an Irving resident was present at the committee meeting to inquire about potential Enterprise Zone expansion or a special tax abatement for a business idea. Three federal grants are being sought for this business, and in order for the grant paperwork to be completed, the proposed business would need a Letter of Intent from the County Board stating that they would be interested in either expanding the enterprise zone or giving a special abatement on real estate taxes should a grant be awarded. Motion by Plunkett, second by Horn to approve that a Letter of Intent would be given for enterprise zone benefits should a grant be awarded. All in favor, motion carried. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Painter, second by Downs to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: ANNOUNCEMENTS: Havera referred members to the Christian/Montgomery Regional Office of Education Annual Report provided by Regional Superintendent of Schools Greg Springer they received at this meeting. SCHEDULE CHANGES: Havera reported that there will be a special Personnel Committee on Friday, February 3rd, 2006 at 10:00 AM in the PBC room for an Arbitration Hearing. APPOINTMENTS: None PAY BILLS: Motion by Myers, second by Aumann to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2006. ADJOURN: Until the Full Board Meeting on Tuesday, February 14th, 2006 at 8:30 AM in the County Board Room, Historic Courthouse, Hillsboro, Illinois. Motion by Painter, second by Branum to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:10 AM.