February 14th, 2006

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Montgomery County Board Minutes For Tuesday, February 14th, 2006 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, February 14th, 2006 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Member George Blankenship arrived at 8:40 AM. Members Present: Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Keith Horn, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Nelson Aumann Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Downs, second by Horn to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Sielschott to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, January 10th, 2006. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions and stated that the Election Judge Training schools went well. February 21st, 2006 is the final day for voter registration. Leitheiser also recognized the city clerks from the City of Nokomis and Village of Raymond who have been helping her office register High School eligible seniors to vote in their towns. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – submitted. 6. T.B. Department Report – submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Durbin, second by Bathurst to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: Coordinating Committee Report: Discussion took place in the following Committees: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Resolution #01-06: A Resolution to appropriate an amount of $3,300.00 for 1020 B-CA, C.H. #3 (Black Diamond Trail)(Bois D’Arc Twp.)(Sec.32), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($3,300.00). Motion by Branum, second by Heaton. All in favor, motion carried. (See Resolution Book 6, pages 32-33). 2. Resolution #02-06: A Resolution to appropriate an amount of $3,600.00 for 1021 B-CA, C.H. #4 (Mt. Mariah Avenue)(East Fork Twp.)(Sec.20), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($3,600.00). Motion by Bone, second by Painter. All in favor, motion carried. (See Resolution Book 6, pages 34-35). 3. Resolution #03-06: A Resolution to appropriate an amount of $3,500.00 for 1022 B-CA, C.H. #3 (Black Diamond Trail) (Harvel Twp.)(Sec. 19), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($3,500.00). Motion by Heaton, second by Painter. All in favor, motion carried. (See Resolution Book 6, pages 36-37). 4. Resolution #04-06: A Resolution to appropriate an amount of $3,000.00 for 1023 B-CA, C.H. #7 (Burg Trail)(South Fillmore Twp.)(Sec. 23), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($3,000.00). Motion by Branum, second by Durbin. All in favor, motion carried. (See Resolution Book 6, pages 38-39). (Member Blankenship arrived at 8:40 AM). 5. Resolution #05-06: A Resolution to appropriate an amount of $11,000.00 for 1024 B-CA, C.H. #13 (Niemanville Trail)(South Litchfield Twp.)(Sec. 29), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($11,000.00). Motion by Painter, second by Downs. All in favor, motion carried. (See Resolution Book 6, pages 40-41). 6. Resolution #06-06: A Resolution to appropriate an amount of $3,000.00 for 1025 B-CA, Location A; C.H. #21 (Elevator Road)(Walshville Twp.)(Sec. 23), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($3,000.00). Motion by Painter, second by Plunkett. All in favor, motion carried. (See Resolution Book 6, pages 42-43). 7. Resolution #07-06: A Resolution to appropriate an amount of $2,600.00 for 1025 B-CA, Location B; C.H. #21 (Elevator Road)(Walshville Twp.)(Sec. 23), Montgomery County, 10% County Project; Montgomery County’s Share = 1.0 ($2,600.00). Motion by Komor, second by Helgen. All in favor, motion carried. (See Resolution Book 6, pages 44-45). 8. Resolution #08-06: A Resolution to appropriate an amount of $2,800.00 for 1025 B-CA, Location C; C.H. #21 (Elevator Road)(Walshville Twp.)(Sec.15), Montgomery County, 100% County Project; Montgomery County’s Share = 1.0 ($2,800.00) Motion by Bone, second by Jagodzinski. All in favor, motion carried. (See Resolution Book 6, pages 46-47). 9. Resolution #09-06: A Resolution to appropriate $688,035.00 from Motor Fuel Tax Allotment for the maintenance of Section 06-00000-00-GM for 2006 for Montgomery County. Motion by Downs, second by Jagodzinski. All in favor, motion carried. (See Resolution Book 6, page 48). 10. Resolution #10-06: A Resolution to appropriate an amount of $2,000.00 for 1026 B-CA, Location A; E. 13th Road, Rountree Road District, 50% County Project; Montgomery County’s Share = 1.0 ($1,000.00) Motion by Petty, second by Dean. All in favor, motion carried. (See Resolution Book 6, pages 49-50). 11. Resolution #11-06: A Resolution to appropriate an amount of $2,000.00 for 1026 B-CA, Location B; E. 13th Road, Rountree Road District, 50% County Project; Montgomery County’s Share = 1.0 ($1,000.00) Motion by Branum, second by Horn. All in favor, motion carried. (See Resolution Book 6, pages 51-52). 12. Resolution #12-06: A Resolution to appropriate an amount of $3,000.00 for 1026 B-CA, Location C; N. 23rd Avenue, Rountree Road District, 50% County Project; Montgomery County’s Share = 1.0 ($1,500.00). Motion by Bathurst, second by Petty. All in favor, motion carried. (See Resolution Book 6, pages 53-54). 13. Resolution #13-06: A Resolution to appropriate an amount of $3,000.00 for 1026 B-CA, Location D; E. 13th Road, Rountree Road District, 50% County Project; Montgomery County’s Share = 1.0 ($1,500.00) Motion by Blankenship, second by Dean. All in favor, motion carried. (See Resolution Book 6, pages 55-56). 14. Resolution #14-06: A Resolution to appropriate an amount of $3,000.00 for 1027 B-CA, Location A; Old Litchfield Trail, South Litchfield Road District, 50% County Project; Montgomery County’s Share = 1.0 ($1,500.00). Motion by Komor, second by Horn. All in favor, motion carried. (See Resolution Book 6, pages 57-58). 15. Resolution #15-06: A Resolution to appropriate an amount of $2,000.00 for 1027 B-CA, Location B; North 9th Avenue, South Litchfield Road District, 50% County Project; Montgomery County’s Share = 1.0 ($1,000.00). Motion by Painter, second by Downs. All in favor, motion carried. (See Resolution Book 6, pages 59-60). 16. Preliminary Engineering Services Agreement: Preliminary Engineering Services Agreement for Existing Structure #068-3042 Bridge Replacement for Section 06-00122-00-BR for Montgomery County on N. 16th Avenue with Allen Henderson and Associates, Inc. East of New Hope School. Motion by Branum, second by Helgen. All in favor, motion carried. (See Resolution Book 6, pages 61-67). 17. Letting Date for Annual Small Pipe Culvert: There will be a Letting Date for Small Pipe Culvert and a B-CA Project Culvert Letting for 2006 on Friday, February 24th, 2006 at 8:30 AM at the Highway Department. 18. Farmersville Overpass Project Update: Giesing reported that she had sent a letter two weeks ago to DCEO to see if the Highway Department could get an extension on the grant for the Farmersville Overpass project, but has not heard back from them as of yet. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. County Property: Sielschott reported that Witt Mayor Bill Korbar addressed the Finance Committee regarding two buildings in the downtown Witt area that are falling in. The county acquired ownership of these properties through delinquent tax sale. Sielschott stated that there is a liability problem there and the committee will discuss the matter further, but has tabled the issue at this time. 2. State’s Attorney Public Funds Authorization Resolution Approval: Sielschott stated that due to more strict policies, a local bank now requires approval from the County Board on a resolution to have former State’s Attorney Jim Roberts’ name removed from the State’s Attorney’s office Revolving Loan account and newly appointed State’s Attorney Chris Matoush’s name put on the account. Motion by Sielschott, second by Downs to approve the Resolution to remove Jim Roberts’ name from the Revolving Loan account and put newly appointed State’s Attorney Chris Matoush’s name on the account. All in favor, motion carried. (See Resolution Book 6, page 68). 3. Approval to Convey Tax Deeds on 5 Parcels: · Approval for Resolution #06-01 to Convey Tax Deed on Parcel ID #11-100-059-99 located in the Deer Creek Condominium Campground in North Litchfield Township. Motion by Sielschott, second by Helgen. All in favor, motion carried. (See Resolution Book 6, pages 69-73). · Approval for Resolution #06-02 to Convey Tax Deed on Parcel ID #11-100-059-00-50 located in the Deer Creek Condominium Campground in North Litchfield Township. Motion by Sielschott, second by Durbin. All in favor, motion carried. (See Resolution Book 6, pages 74-78). · Approval for Resolution #06-03 to Convey Tax Deed on Parcel ID #11-100-059-00-43 located in the Deer Creek Condominium Campground in North Litchfield Township. Motion by Sielschott, second by Komor. All in favor, motion carried. (See Resolution Book 6, pages 79-83). · Approval for Resolution #06-04 to Convey Tax Deed on Parcel ID #11-100-059-00-47 located in the Deer Creek Condominium Campground in North Litchfield Township. Motion by Sielschott, second by Bathurst. All in favor, motion carried. (See Resolution Book 6, pages 84-88). · Approval for Resolution #06-05 to Convey Tax Deed on Parcel ID #11-100-059-00-56 located in the Deer Creek Condominium Campground in North Litchfield Township. Motion by Sielschott, second by Helgen. All in favor, motion carried. (See Resolution Book 6, pages 89-93). 4. Property Tax Update: Sielschott reported the Sales Ratio was received from the State on January 20th, 2006, which is about two months later than last year, which means that tax bills will be sent out late this year. The deadline for complaints for the Board of Review is thirty days from the publication date. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Elections Update: Durbin stated that the committee was updated on the upcoming election and the new Optical Scan Voting system. 2. Early Voting Procedure Approval for County Clerk’s Office: Durbin stated that County Clerk Leitheiser reported on the new Early Voting law and shared the Illinois Compiled Statutes which outline the procedures for conducting Early Voting. State’s Attorney Matoush reviewed the early voting law and agreed with Clerk Leitheiser’s interpretation. Leitheiser is asking the County Board to endorse her interpretation of the new Early Voting law, which requires that the County Clerk’s office conduct Early Voting during regular hours from 8:00 AM to 4:00 PM Monday through Friday during the Early Voting period, from February 27th, 2006 until March 16th, 2006. Motion by Durbin, second by Painter to have the County Clerk’s office be the only Early Voting site during regular office hours from 8:00 AM until 4:00 PM Monday thru Friday from February 27th until March 16th, 2006. All in favor, motion carried. 3. Animal Control Update: An update on Animal Control was given regarding House Bill 4367, which pertains to Amending the Animal Control Act. Although it looks as if this bill will die in the Rules Committee, House Resolution 866 has been introduced. This resolution urges hearings during the spring session for the Illinois General Assembly concerning dangerous dogs, vicious dogs and matters related to the Animal Control Act. The Resolution also creates and Animal Control Task Force to examine the Animal Control Act and make comprehensive written recommendations for change. Durbin stated that due to the overflow of paperwork for Animal Control there is a need to hire a temporary part-time person to help with paperwork so that invoicing cities for animal control services and invoicing Veterinarians for rabies certificates can be completed in a timely manner. This will help free up time for the County Coordinator to work on the County Enterprise Zone project. There is $8,000 in the animal control budget for part time help. The committee gave approval to hire a temporary part time person for a couple of months to process animal control paperwork. Durbin stated that he would need to present this to the Personnel Committee. Havera stated that since the committee already approved the temporary part time position and it was already in the budget that there was no need to go through Personnel and that the board could make the motion. Clerk Leitheiser reminded the board that because this would become an action item and was not on the agenda that it would have to wait until next month for approval, and Chairman Havera agreed. 4. Recycling Update: Durbin reported that a county-wide list of current customer pick-ups was compiled along with a toter inventory for recycling. The frequency of customer pick-ups was also listed. A customer survey and letter will be faxed and mailed to recruit more recycling business. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Arbitration Hearing Date: Downs reported that the Arbitration Hearing will be held on Wednesday, February 15th, 2006 at 10:00 AM in the PBC room of the New Courthouse. 2. Jailers/Dispatchers Union Update: Downs reported that the Jailers/Dispatchers have decided to stay with the Laborer’s Union for representation. Negotiations on the contract should start soon. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Cooling System in Data Office for the Sheriff’s Department: Painter stated that the Data Office in the Sheriff’s Department needs to have a separate air-conditioning unit to run all the time. County maintenance worker Lloyd Meyer will contact someone for a price on a low ambient air-conditioning unit, which will cool the Data Office all year round. 2. Postage Machines Update: It was reported that the postage machine at the Courthouse Complex broke down last week. The committee agreed to replace the postage machine and upgrade to the new meter requirements for 2008, even if the machine was not damaged due to the lighting strike at the beginning of the year. 3. Tree Removal: Painter reported that Richard Slepicka asked the committee about cutting down the diseased maple tree on the South side of the Historic Courthouse and removing the stump. The committee approved getting quotes for the cutting of the tree and stump removal. Slepicka will obtain some prices of trees for replacement. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: Ambulance Call Reports: 1. A summary of monthly operations for January 2006 is as follows: Total calls: 287; Total amount billed: $131,878.00; Total amount collected: $86,984.64. 2. Approval of the 5 County Ambulance District Agreements: · Approval of the Hillsboro Area Ambulance Service Agreement for $150,000.00. Motion by Jagodzinski, second by Bone to approve the Hillsboro Area Ambulance Service Agreement in amount of $150,000.00. All in favor, motion carried. (See Resolution Book 6, pages 94-97). · Approval of the Farmersville/Waggoner Area Ambulance Service Agreement $58,000.00. Motion by Jagodzinski, second by Heaton to approve the Farmersville/Waggoner Area Ambulance Service Agreement in amount of $58,000.00. All in favor, motion carried. (See Resolution Book 6, pages 98-101). · Approval of the Nokomis/Witt Area Ambulance Service Agreement $78,000.00. Motion by Jagodzinski, second by Durbin to approve the Nokomis/Witt Area Ambulance Service Agreement in amount of $78,000.00. All in favor, motion carried. (See Resolution Book 6, pages 102-105). · Approval of the Litchfield Area Ambulance Service Agreement $120,000.00. Motion by Jagodzinski, second by Horn to approve the Litchfield Area Ambulance Service Agreement in amount of $120,000.00. All in favor, motion carried. (See Resolution Book 6, pages 106-109). · Approval of the Raymond/Harvel Area Ambulance Service Agreement $33,360.00. Motion by Jagodzinski, second by Dean to approve the Raymond/Harvel Area Ambulance Service Agreement in amount of $33,360.00. All in favor, motion carried. (See Resolution Book 6, pages 110-113). 2. Approval of the Hazardous Materials Emergency Response Reimbursement Act: Jagodzinski reminded the board about the need for a Spiller Pays Ordinance. The Ordinance will help the county get reimbursed for use of equipment, personnel, labor, etc… in the event of a hazardous materials spill. The company or persons directly related to the spill will issue reimbursement to the county for Spiller Pays. Motion by Jagodzinski, second by Downs to approve the Montgomery County Hazardous Materials Emergency Response Reimbursement Act for the Spiller Pays Ordinance. All in favor, motion carried. (See Resolution Book 6, pages 114-119). 3. Director Holmes Report: Jagodzinski reported that the collections for the month were $86,984.64. The collections from the Credit Bureau for 2005 were $6,366.01. Public Aid sent a payment of $2,189.35, which was their first payment since November 1st, 2005. Jagodzinski stated that Director Holmes went to an IEMA training session on Monday, February 6th, 2006. The Health Department will be hosting an emergency event exercise on Wednesday, February 22nd, 2006. There will be a Weather Spotters Class on Thursday, March 2nd, 2006 from 6:30 PM until 10:00 PM at the Taylor Springs Community Building. This will be for new spotters and a re-certification for others already registered with the National Weather Service. Bridges Trucking Company, which was the one responsible for the oil spill back in December, has been billed over $9,000 for costs of the spill. Jagodzinski reported that Holmes along with the HazMat team members will be going to Springfield to look over a HazMat Trailer so that they can get some ideas for setting up the county’s trailer. Holmes has had money in the budget to purchase a digital camera, but the county will be reimbursed by IEMA. The firefighters who were deployed to the Gulf for Katrina Relief Efforts were to be reimbursed by FEMA for out-of-pocket expenses, but because it may take several months before FEMA can reimburse the firefighters, the county has decided to reimburse the firefighters for a total of a little over $2,000 and wait for FEMA to reimburse the county. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. GIS Update: Plunkett stated that NRCS was contacted regarding the delivery schedule of the soil survey because Bulletin 810 needs to be implemented by June of 2006. Since NRCS cannot deliver until June of 2007, the county will then need to pay Bruce Harris and Associates approximately $20,000 to convert the old soil survey to comply with Bulletin 810 that requires changes made for assessments on farm land. 2. Enterprise Zone Update: Plunkett reported that the Village of Raymond called earlier last week and stated that they have a business that would like to re-locate to Raymond and is interested in the Enterprise Zone. Plunkett stated that it would take approximately 120 hours for the Enterprise Zone Administrator to work on the applications for the Village and City. Coordinator Daniels confirmed with the DCEO office in January that state policy says there needs to be a definite project willing to start a business in the new territory so that it could be added to the enterprise zone. The DCEO office also stated that the new territory could qualify if the unemployment rate is at least 120% of the state’s average unemployment rate for the most recent annual twelve month period. 3. Meeting Date for March: The Economic Development Committee will move their meeting date from March 8th, 2006 to Monday, March 6th, 2006 at 5:30 pm the County Board Room. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Painter, second by Myers to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: ANNOUNCEMENTS: Havera reminded the Personnel Committee of the special meeting for arbitration on Tuesday, February 15th, 2006 at 10:00 AM in the PBC room. SCHEDULE CHANGES: Havera reported that the Economic Development Committee has changed their March 8th meeting to Monday, March 6th, 2006 at 5:30 PM. APPOINTMENTS: Motion by Downs, second by Durbin to approve the re-appointment of Eugene Knodle to the Public Building Commission. Mr. Knodle’s term will begin immediately. All in favor, motion carried. Motion by Ogden, second by Dean to approve the appointment of Joseph M. Martin to the Raymond Community Fire Protection District to fill the unexpired term of the late Raymond A. Held. Mr. Martin’s term will expire on May 5th, 2008. All in favor, motion carried. (See Resolution Book 6, page 120-125). PAY BILLS: Motion by Jagodzinski, second by Sielschott to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2006. ADJOURN: Until the Full Board Meeting on Tuesday, March 14th, 2006 at 8:30 AM in the County Board Room, Historic Courthouse, Hillsboro, Illinois. Motion by Painter, second by Myers to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:25 AM.