May 9th, 2006

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Montgomery County Board Minutes For Tuesday, May 9th, 2006 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, May 9th, 2006 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Keith Horn Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Ogden, second by Aumann to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Downs to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, April 11th, 2006. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – submitted. 5. Health Department Report – Hugh Satterlee was present for questions. 6. T.B. Department Report – submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Blankenship, second by Petty to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE Report: Chairman Havera deferred to Vice-Chairman Jagodzinski, who chaired the meeting in his absence. Jagodzinski stated that there was nothing new to report from the Coordinating Committee. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. County Engineer Position Update: Branum reported that the committee received and reviewed six résumés for the County Engineer Position. There will be a special Road and Bridge and Personnel Committee meeting to conduct interviews on Thursday, May 11th, 2006 at 5:30 PM in the County Board Room. 2. Update Farmersville Overpass Grant Money: Branum stated that the grant money for repairs to the Farmersville Overpass will expire on October 31st, 2006. The committee discussed having the new County Engineer check into getting an extension on the grant to repair the Farmersville Overpass. 3. Update on Chapman T Trail Bridge: Branum stated that the committee discussed three letters from concerned citizens regarding the disrepair of the Historic Bridge on Chapman T Trail. 4. Summer Help Update: Branum stated that summer help was not needed last year at the Highway Department and is not needed this year. The committee will hire one person for mowing this summer. 5. New Truck Purchase Approval: Branum stated that the committee discussed and approved the purchase of of a new truck to replace a single axel 1992 truck with over 170,000 miles. A new tandem truck will be about $80,000 on the State Bid. There is about $118,000 in the budget. Motion by Branum, second by Durbin to purchase a new tandem truck from the State Bid for approximately $80,000. All in favor, motion carried. 6. Projects Update: Branum reported that the committee discussed six major projects that have been done in the last six years, but not all funding on these projects has been received due to some missing paperwork. The committee will have someone from IDOT come to a special meeting to discuss this issue. The Road and Bridge Committee will meet with IDOT on Tuesday, May 23rd, 2006 at 9:30 AM at the Highway Department. 7. Approval of Resolution #16-06: County Clerk Leitheiser read Resolution #16-06, a Resolution to appropriate an amount of $11,000.00 for 1028B-CA, E 8th Road, Harvel Road District, 50% County Project; Montgomery County’s Share = 0.5 ($5,500.00). Motion by Branum, second by Dean. All in favor, motion carried. (See Resolution Book 6, pages 157-158). 8. Approval of Resolution #17-06: County Clerk Leitheiser read Resolution #17-06, a Resolution to appropriate an amount of $5,000.00 for 1029 B-CA, Location A; E 21st Road, Witt Road District, 50% County Project; Montgomery County’s Share = 0.5 ($2,500.00). Motion by Branum, second by Downs. All in favor, motion carried. (See Resolution Book 6, pages 159-160). 9. Approval of Resolution #18-06: County Clerk Leitheiser read Resolution #18-06, a Resolution to appropriate an amount of $3,000.00 for 1029 B-CA, Location B; N 16th Avenue, Witt Road District, 50% County Project; Montgomery County’s Share = 0.5 ($1,500.00). Motion by Painter, second by Aumann. All in favor, motion carried. (See Resolution Book 6, pages 161-162). FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. CEFS Public Transportation Intergovernmental Agreement: Sielschott introduced Linda Mitchell, Chief Operations Officer for CEFS, who presented an Intergovernmental Agreement and Public Transportation Ordinance. The Intergovernmental Agreement is between Shelby, Fayette, Clay, Moultrie, Douglas and Montgomery counties for the provision of public transportation. Sielschott stated that the county passes this Agreement every year. Motion by Sielschott, second by Bone to approve the Intergovernmental Agreement between Shelby, Fayette, Clay, Moultrie, Douglas and Montgomery counties for the provision of public transportation. All in favor, motion carried. (See Resolution Book 6, pages 163-164). 2. Public Transportation Ordinance #06-14: The Public Transportation Ordinance authorizes an application to the Division of Public Transportation and Illinois Department of Transportation for operating assistance of public transportation in Montgomery County. Sielschott stated $3,000 is budgeted for and is from the Senior Citizens Tax. Motion by Sielschott, second by Blankenship to approve the CEFS Ordinance to provide for Public Transportation in Montgomery County. All in favor, motion carried. (See Resolution Book 6, page 165). 3. Resolution #06-15 - Approval to Convey Tax Deed on #13-000-441-01: Sielschott reported that the county needs to convey a tax deed back to the Village of Raymond for a parcel that is a narrow abandoned alleyway. Motion by Sielschott, second by Ogden to Convey Tax Deed #13-000-441-01 to the Village of Raymond. All in favor, motion carried. (See Resolution Book 6, pages 166-170). 4. Computer Assisted Mass Appraisal System Software Update/Approval: Sielschott stated that the committee discussed and approved the Computer Assisted Mass Appraisal System Software (CAMA), which will convert the county’s current Real Estate Tax Billing DOS database into a Windows database and allow the better capability of appraising all county properties. The bid for this software from the county’s Real Estate Tax vendor Manatron is $23,818.00, to be paid as a single expenditure in Fiscal Year 2007. Sielschott deferred to Information Systems Manager Bill Purcell, who briefly discussed the importance of utilizing this software in Montgomery County. Member Ron Deabenderfer asked if the software would eventually pay for itself, and Purcell stated while he couldn’t guarantee an eventual saving to the county if this software is implemented, the CAMA software will more accurately assess county properties by easily retrieving data showing sales of other properties in the county and will also be helpful for Board of Review purposes. Purcell also informed members there will be an annual cost of $4,900 to continue updating the software. Motion by Sielschott, second by Plunkett to approve the purchase of the CAMA Software for a one time cost of $23,818.00 from Manatron to be paid in FY 2007. All in favor, motion carried. 5. Update on Priority List for Capital Improvements and Countywide Programs: Sielschott stated in the interest of implementing long-range planning as directed by Auditor Patton in his recent report, the committee looked over a draft letter for a priority list of Capitol Improvements and Countywide Programs. Committee members will review the list for any additions or corrections before it is sent out to other Board Members and Office Holders. 6. Witt Building Cleanup Update: Alan Reynolds of Reynolds Excavating was present and stated that IEPA needs a letter from the County Board stating that the county wants the designated buildings located in the City of Witt demolished by Reynolds Excavating because of the unsafe building conditions. Chris Matoush was also present, and agreed that a letter can be provided for Reynolds to give to IEPA. The demolition of the buildings is set to begin this week. 7. Discussion of Veterans Assistance Commission Superintendent from Part-time to Full-time position: Sielschott stated that members from the VAC Board came to the Finance Committee meeting to advise them that their board had approved for the VAC Superintendent Dave Bishop to go from part time to full time. The current salary of the part time VAC Superintendent is $15,525 and it will be doubled to $31,050 with benefits for full time. The committee told the VAC that they would not be raising the current 2% Levy in the upcoming budget, and the VAC agreed that this would not be necessary. Sielschott stated that the VAC told the committee that vets did not have a lot of monetary needs, but that they do need advocacy services, which requires a full-time Superintendent. Member Deabenderfer asked Sielschott how many veterans are served by the VAC, and Sielschott stated that the Finance Committee asked the VAC to present facts and figures of how many vets they have served since it was created, and to bring that information to the budget hearings in July. He reported that the County Board can only approve the total amount levied by the VAC, and cannot manage their services. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Presentation of FAYCO Organization & Funding Approval: Durbin reported that FAYCO representatives Robert Lindberg and Anita Marcoot, and FAYCO Board members Marty Dawson and Richard Slepicka were present at the committee meeting to discuss the possibility of Montgomery County approving funds to help fund FAYCO’s Montgomery County services. The committee learned that Fayette County and Bond County levy taxes to support FAYCO, with Fayette County’s FAYCO levy set at .00025%, which brings in approximately $38,000 annually, and Bond County levy’s FAYCO levy set at .0002%, which brings in approximately $24,000 annually. Before 2003, the Montgomery County Health Department contracted $12,600 a year to FAYCO, but in 2003 the contract was terminated. Since then, Montgomery County has not financially supported the program, and due to lack of funding, referrals have gone down and FAYCO has had to waiver some services. Montgomery County is currently getting 30% of FAYCO’s services for the people who need them in this county, but currently has no funding invested in the program. The committee discussed that Montgomery County should be doing something to help the FAYCO Organization and instead of levying taxes, the board could take $20,000 of the county’s coal revenue and allocate that to FAYCO for services to the citizens of Montgomery County. 2. Presentation of FAYCO: Durbin introduced FAYCO representatives Robert Lindberg and Debbie Hopwood, and FAYCO board member Richard Slepicka. Lindberg reiterated the need for Montgomery County funds to provide FAYCO services to more local individuals, and confirmed that about 80 Montgomery County residents are currently on their waiting list. Slepicka spoke about the dignity of work that is performed at FAYCO, what the operation means to the individuals who work there and their families, encouraged anyone with more questions about FAYCO services to set up an appointment to tour the facility. Lindberg stated that FAYCO employees are close to producing their 10 millionth ink pen, which is an example of their productivity and work ethic. Member Deabenderfer asked if the committee discussed putting FAYCO’s financial need on the ballot to allow county citizens to decide to levy the money. Chairman Havera stated that by using some of the coal money instead of levying taxes for the revenue needed by FAYCO would relieve taxpayers of the tax burden and still assist Montgomery County citizens in need of FAYCO services. Deabenderfer asked if the prior financial problems at the county Health Department contributed to FAYCO’s financial problem, and Havera responded that it did. Durbin stated that an additional $20,000 for FAYCO will be put into the county’s budget for Fiscal Year 2007, with those funds, if approved, can be allocated again in July 1st, 2007. Motion by Durbin, second by Petty to allocate $20,000 from the county’s coal revenue to FAYCO Enterprises in Montgomery County, effective July 1st, 2006. All in favor, motion carried. 3. Election Judges’ Commission Approval: Durbin reported that County Clerk Leitheiser has presented a list of Election Judges for Commission received from the Democratic and Republican parties, and referred members to their individual copies of the list. Motion by Durbin, second by Painter to approve the List of Election Judges for Commission as submitted by County Clerk Leitheiser. All in favor, motion carried. (See Resolution Book 6, pages 171-182). 4. Election Update: County Clerk Leitheiser gave a brief update on Senate Bill 1445, which passed both houses on May 3rd, 2006 and is now on the Governor’s Desk for signature. This bill includes procedure changes on Early Voting which may require the county to purchase more M100 tabulators, and would require that political committees identify themselves on robo-calls that name candidates for elections. 5. Pollution Control Facility Siting Ordinance Update/Approval: Durbin reported that the second draft of the Pollution Control Facility Siting Ordinance was distributed to board members for their review, and stated that there were a few minor changes to the first draft. Board members should review the second draft of the Siting Ordinance, with its potential approval at the June, 2006 Full Board meeting. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Consociate Care Group Update/Approval: Steve Spinner from Consociate Care Group was present at the committee meeting to address members with the annual financial reports for the county’s Self Insurance Health Plan. 2. Jailer’s/Dispatcher’s Union Update: There will be a special Personnel Committee meeting on Wednesday, May 10, 2006 at 6:00 PM in the PBC room to continue the Jailer’s/Dispatcher’s Union Contract negotiations with Union Representatives. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Postage Machine System Update: Painter stated that the committee heard reports from County Clerk Leitheiser and Office Assistant Dawn Lutz regarding the Postage Machines in the Historic Courthouse and the Courthouse Complex. In December, 2008, both machines will be phased out and all postage systems will need to be completely digitized. In January, 2006, the Postage Machine in the Historic Courthouse was damaged by a lightning strike, which destroyed the internal circuit boards. United Office Systems replaced the machine with a loaner and stated that the county would need to decide if they would want to upgrade to the digital meter since this machine would be phased out in 2008 or use the loaner until the lease expires in 2007 and re-bid the postage machines. The committee stated that they prefer to complete the current lease and re-bid both machines next year, which will cost an additional $170.00 a month for the remainder of the lease agreement. These additional funds will be covered by the insurance reimbursement the county will receive for the postage machine that was struck by lightning. 2. Update on Bids Requested for Medical Professional Services for Detainees: Painter reported that the Sheriff’s Department has advertised for Medical Professional Services to put in a bid for medical services for detainees at the County Jail. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: Ambulance Call Reports: 1. A summary of monthly operations for April 2006 are currently unavailable, and will be given at next month’s Full Board meeting. 2. Director Holmes Report: Jagodzinski stated that the committee approved hiring a temporary part-time person to fill in for Maurica Manley while she is on Maternity Leave. Montgomery County will be hosting a two day Emergency Planning Class for IEMA at the Hillsboro Moose Lodge, with classes held on May 10th and 11th from 8:00 AM – 4:00 PM and open to any EMA/ESDA Coordinators from Illinois. The Montgomery County Health Department will hold a Health Expo on May 9th at the Calvary Baptist Church, and EMA will provide a display of their services. Jagodzinski reported that letters have been sent to interested persons who would like to be on the Montgomery County Incident Management Assistance Team (IMAT) that there will be a Health Fair at the Litchfield Fire Station on May 13th, 2006 from 1:00 PM – 5:00 PM, with the HazMat Team will do decontamination demonstrations that day. EMA received an invoice from Midway Trailer for the cost of the HazMat trailer, with its cost totaling $5,092.00 with lettering, freight, title, plates and document fees. Jagodzinski also reported that phone problems continue in the EMA office with digital phones for that office being sought. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. GIS Update & Presentation of Montgomery County GIS: Plunkett reported that GIS vendor Bruce Harris and Associates will be contacted to include the Coal Rights Parcels on the county’s GIS Mapping System, and that there have been several requests from private and municipal organizations for the new GIS maps. Bill Purcell will give a presentation of the GIS Mapping System at next month’s board meeting. 2. Enterprise Zone Update: Plunkett reported that the Application for Territory Expansion for the Litchfield area was submitted to DCEO on Tuesday, April 25th, 2006, and approved by that State agency within three days of receiving it. He reported that three pages of legal description discrepancies in the Enterprise Zone territory are being reviewed by GIS vendor Bruce Harris and Associates The municipalities will be contacted to have their city attorneys review the legal description discrepancies for their own territory and get them corrected. Daniels reported that she is finalizing Enterprise Zone Property Abatements for tax year 2005 payable 2006, and will review the 22 pending properties and submit final Enterprise Zone Abatement approval letters to County Clerk Leitheiser by May 15th, 2006 for the properties that will begin their abatements this year. 3. FutureGen Update: Plunkett reported that Montgomery County submitted an application to the State of Illinois to propose the ASARCO property in Taylor Springs, Illinois as a site for the FutureGen Plant, but the proposed site was denied. Instead, Effingham, Tuscola, Mattoon and Marshall County have been selected to compete with each other and with two other states, Texas and Ohio, for the final site selection process. The county was informed that the four sites that were selected in Illinois have more favorable conditions than Montgomery County’s site for the storage of the carbon dioxide that would be produced from the FutureGen plant. 4. Citywide Cleanup Update: Member Toby Dean asked Chairman Plunkett if the committee has considered raising the citywide cleanup reimbursement grant from its current $500.00 annual limit. Plunkett reported that unfortunately the annual reimbursement grant amount could possibly decrease as the money generated for this fund from county property sold at tax sales is decreasing. APPROVAL OF 7 COMMITTEE REPORTS & MINUTES: Motion by Jagodzinski, second by Downs to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: SCHEDULE CHANGES: Havera reminded everyone of the special Personnel Committee meeting on Wednesday, May 10th, 2006 at 6:00 PM in the PBC room of the Courthouse Complex to continue union negotiations with the Jailers/Dispatchers Union. Havera stated that there will be a special combined meeting of the Road and Bridge and Personnel Committees on Thursday, May 11th, 2006 at 5:30 PM in the County Board room of the Historic Courthouse to interview applicants for the Highway Engineer Position. Havera stated that there will also be a special Road and Bridge Committee meeting on Tuesday, May 23rd, 2006 at 9:30 AM at the Highway Department with IDOT to discuss various projects. APPOINTMENTS: Motion by Myers, second by Bathurst to approve the re-appointment of Harold Lankutis to the Montgomery County Housing Authority Board. Mr. Lankutis’ term will be for 5 years, beginning on July 1st, 2006 and expiring on June 30th, 2011. All in favor, motion carried. PAY BILLS: Motion by Downs, second by Sielschott to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2006. ADJOURN: Until the Full Board Meeting on Tuesday, June 13th, 2006 at 8:30 AM in the County Board Room, Historic Courthouse, Hillsboro, Illinois. Motion by Painter, second by Myers to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:35 AM. Minutes respectfully submitted and recorded by Montgomery County Clerk and Recorder Sandy Leitheiser.