June 13th, 2006

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Montgomery County Board Minutes For Tuesday, June 13th, 2006 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, June 13th, 2006 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 19 members present, 2 absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Keith Horn and Dennis Jagodzinski Pledge of Allegiance to the flag was given. Resignation of County Board Member: Havera stated that County Board member Keith Horn from County Board District #5 has resigned from the county board due to his relocation to another county, and he has respectfully requested that William E. Hicks be appointed to his resigned seat. Appointment Letter: Havera stated that he sent letters to both Montgomery County Republican and Democratic Party chairmen informing them of Horn’s resignation, and a request to have William Hicks appointed to the complete Horn’s term on the board, which expires on November 30th, 2006, was also sent to Democratic Party Chairman Steve White. Mr. White responded with a letter of support for the appointment of William E. Hicks to the Montgomery County Board. Motion by Painter, second by Blankenship to approve the appointment of William E. Hicks from County Board District #5 to fill the vacant seat of the resigned Keith Horn and complete the unexpired term. All in favor, motion carried. Oath of New Montgomery County Board Member: County Clerk Leitheiser gave the Official Oath to William E. Hicks of Litchfield to complete the vacated term of Keith Horn of County Board District #5. Mr. Hicks then took his seat on the Montgomery County Board. Mileage and Per Diem Approval: Motion by Myers, second by Downs to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Aumann, second by Dean to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, May 9th, 2006. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – Mary Webb was present for questions 2. County Treasurer’s Report – submitted. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – submitted. 6. T.B. Department Report – Jodi Huber was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Bone, second by Sielschott to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE Report: Chairman Havera stated that there was nothing new to report in the Coordinating Committee. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Update on Sunset Village Subdivision Plans for Heneghan and Associates, P.C.: Branum stated that the Committee will wait until a new County Highway Engineer is hired before they move to approve the plans of Sunset Village Subdivision west of Farmersville. 2. Update on Chapman T Trail Historical Bridge: Branum reported that a Public Hearing will be held to explain to area residents the reasons for replacing the Chapman T Trail Historical Bridge. The Public Hearing will be on Wednesday, June 28th, 2006 at 7:00 PM at the East Fork Township Building in Coffeen. 3. Update on Farmersville Overpass: Branum stated that the DCEO grant for the Farmersville Overpass project will expire on October 31, 2006. The new County Engineer will need to file for an extension of the grant. 4. Approval to Purchase Right-of-Way on Deer Trail: Branum reported that the committee approved giving Branum the authority to sign a voucher for no more than $3,500 for the purchase of a Right-of-Way on Deer Trail in Fillmore Township, which is currently closed. Havera stated that since the amount may be over $2,000 the full board would need to approve the authorization. Motion by Heaton, second by Bone to give Branum approval to sign a Voucher that would not be more than $3,500 for the purchase of a Right-of-Way on Deer Trail. All in favor, motion carried. 5. Update on Tandem Truck: Branum reported that the new tandem truck has been ordered on the State Bid. 6. EXECUTIVE SESSION: Branum asked that the board go into Executive Session to discuss the County Engineer Position and a building purchase proposal. 7. Motion to enter into EXECUTIVE SESSION to Discuss County Engineer Position and a Building Purchase proposal: Motion by Branum, second by Durbin to enter into Executive Session. All in favor, motion carried. (Time: 8:45 AM) 8. Motion to come out of Executive Session: Motion by Bathurst, second by Blankenship to come out of Executive Session. All in favor, motion carried. (Time: 9:10 AM) 9. Approval of Hiring New County Highway Engineer: Motion by Branum, second by Heaton to hire Ruben Boehler as the County Highway Engineer effective July 17th, 2006 at a starting salary of $76,000, with annual raises based on performance and comparable to non union personnel at the Highway Department. Roll Call Vote: 15 Ayes, 3 Nays (Helgen, Myers, Bathurst), 2 Present (Hicks, Aumann), 1 Absent. Motion carried. (See Resolution Book 6, page 183). 10. Approval of Resolution for New County Highway Engineer to Take IDOT Test required for position: Motion by Branum, second by Painter to approve the IDOT Resolution to have Ruben Boehler take the State Engineer test required for the position. All in favor, motion carried. (See Resolution Book 6, pages 184-185). BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Update on Farm Bureau Building: Painter stated that the committee discussed the proposal submitted to purchase the Montgomery County Farm Bureau building on Courthouse Square in Hillsboro. The committee is waiting on an appraisal of the property. 2. Update on the Planting of Trees at Historic Courthouse: Painter reported that two trees were planted at the Historic Courthouse by Designer Landscapes in the amount of $850.00, which included labor. A Glory Maple tree was planted on the south side of the courthouse and a Sugar Maple tree was planted on the east side of the courthouse. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Update on G.I.S. Layer Addition Report: Sielschott reported that there has been discussion regarding the addition of coal rights to the G.I.S. mapping system. This issue will be communicated to Bruce Harris and Associates. Sielschott stated that there is one year of payment left to Bruce Harris and Associates for their mapping services, and one year of payment left for the Soil Survey layer also. 2. Presentation of G.I.S. Mapping Service: Mary Purcell gave a presentation of the G.I.S. Mapping System and some of its features. 3. Update of Bid Opening for the Medical Professional for Detainees at the Jail: Sielschott reported on a bid that was received for Medical Professional Services for Detainees at the County Jail. Under-Sheriff Rick Robbins informed committee members that he has surveyed and checked references with other counties that have this on-site medical professional service for detainees. There was only one bid proposal received for this service, from Health Professionals, Ltd. in the amount of $58,465.42 for an average daily population of 35 detainees, with a per capita cost of $1.78. The bid price includes a $1,000 per year charge for ambulance services. Sielschott called on Under-Sheriff Robbins, who reported that this service will not require the Sheriff’s employees to take detainees back and forth to the doctor or hospital, as they must do now, and would take a lot of the liability off of the Sheriff’s Correctional Officers, Under-Sheriff, and State’s Attorney, who now must decide whether or not a detainee goes to the doctor or hospital. Prisoner Medical expense has been running about $68,000 to $70,000 a year, and this expense is usually reduced substantially with on-site medical services. Member Bathurst asked about what on-site services would be offered, and Robbins stated that a nurse would be available 6 hours a week at the jail to perform sick call and evaluate prisoners for illness, and a doctor would be available at the jail 3 hours a week. The medical professionals would also be available by phone 24 hours a day, 7 days per week. The insurance liability for the medical professionals and medical services, which is now solely the county’s responsibility, would be under the on-site medical service company’s coverage, also. Motion by Sielschott, second by Downs to approve the proposal from Health Professionals, LTD effective immediately until November 30th, 2006 on a trial basis, with renewal pending the 2007 Budget. 4. Update on Status of the 2005 Assessment Cycle: Chief Assessment Officer Julia Kiefer sent the committee a report on the status of the 2005 Assessment Cycle. The 2005 taxes have rolled over to the County Clerk’s office, and the Assessment Office is now working with 2006 data. The county is currently waiting on the final multiplier from the State before the County Clerk can proceed with the extension of taxes, which means that taxes could be late in going out this year. 5. Update on 2007 Budget: Budget Hearings will be held on July 26th, 28th, and 31st, 2006. The letters for Senior Citizens Clubs were sent out last week requesting their FY 2007 budget information. 6. Update on Long Range Planning Survey: A long range planning survey was prepared for county board members, elected county officials, and appointed office holders asking them to prioritize projects for revenues from the coal sale. The surveys will need to be turned in by the July board meeting. 7. Update on Witt Building Cleanup: Cleanup of the county owned buildings in Witt has been completed, and some bricks need to be replaced in one building. Chairman Sielschott spoke with contractor Alan Reynolds and stated that a voucher will be made out for the remaining balance owed for this cleanup, less $1,000.00 until the bricks are repaired. The committee also discussed putting these parcels up for auction at the next county surplus property sale. 8. Approval/Update of Public Defender’s Salary: Sielschott informed members that legislation passed (Public Act 92-0508) for Public Defender’s Salary Reimbursement, which states that a full time Public Defender is to be paid at 90% of the State’s Attorney’s salary. The State will reimburse the county for two-thirds of the salary and Montgomery County’s portion will be 33.33% of the State designated salary. Sielschott stated that as a result of this new state law, the county’s portion of the Public Defender’s salary will be lower than the county’s contribution prior to the law’s passage. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Approval of the Pollution Control Facility Siting Ordinance: Discussion took place on the second and final draft of the Pollution Control Facility Siting Ordinance that was passed out at last month’s Full Board meeting. State’s Attorney Chris Matoush called Patrick Engineering after last month’s meeting regarding a question he had and is satisfied with the second and final draft, which is now presented for approval. Motion by Durbin, second by Petty to approve the second draft of the Pollution Control Facility Siting Ordinance. All in favor, motion carried. (See Resolution Book 6, pages 186-215). 2. Update on Animal Control: Durbin reported that the committee discussed new legislation signed by Governor Blagojevich regarding toughening the penalties for owners of vicious and dangerous dogs if their pets attack someone. The committee also discussed touring the renovated Macoupin County Animal Control facility and the Animal Protective League facility in Springfield to get some ideas for a future county facility. The current contract for pound services will expire this November, and the committee would like to get ideas and costs for a county owned facility to prepare a FY 2007 budget for Animal Control. The HWE Committee will have a special meeting on Friday, June 23rd, 2006 at 8:30 AM to meet at the Historic Courthouse and go to Carlinville and Springfield to tour those animal control facilities. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Approval of the Consociate Care Group Employee Health Insurance Contract: Downs reported that Steve Spinner of Consociate Care Group addressed the committee regarding reinsurance issues and explained what an Aggregating Specific Insurance could do for the county’s self insurance policy. Motion by Downs, second by Aumann to approve the Consociate Care Group contract for Employee Health Insurance that would incorporate an Aggregating Specific Clause. All in favor, motion carried. The insurance contract will be for one year and reviewed annually. 2. Approval of the Prevailing Wage Ordinance# 06-16: Downs stated that every year the board must pass a Prevailing Wage Ordinance, according to state law. Motion by Downs, second by Myers to approve Ordinance# 06-16 establishing Prevailing Wage Rates in Montgomery County. All in favor, motion carried. (See Resolution Book 6, pages 216-223). 3. Update on the Jailer’s/Dispatcher’s Union Contract: Downs reported that the Personnel Committee will meet on Wednesday, June 14th, 2006 at 6:30 PM in the PBC room, Courthouse Complex to continue union negotiations. ESDA/AMBULANCE COMMITTEE REPORT: Given by Member Ron Deabenderfer as follows: 1. Ambulance Call Reports: a) A summary of monthly operations for April 2006 is as follows: Total calls: 336; Total amount billed is $137,829.00: Amount collected is $91,804.19. b) A summary of monthly operations for May 2006 is as follows: Total calls: 341; Total amount billed is $136,982.00. Total amount collected is $94,769.75: 2. Director Holmes Report: Deabenderfer stated that there would be a Regional meeting in July for all Region 8 Coordinators which will be held at the Courthouse in Waterloo, Illinois, and Holmes and Office Assistant Cathy Ulrici will attend the Regional meeting. Dr. Mark Ernst DVM, who is with the Illinois Department of Public Health, a division of the Department of Agriculture, will speak on the subject of Bird Flu to Montgomery County Veterinarians. EMA is also inviting the Montgomery County Health Department, Macoupin County Health, St. Francis Hospital, Hillsboro Area Hospital, Heartland Home Care, USDA Representative Dan Puccetti and the 5 area Ambulance Districts to this presentation, however, a date has not yet been set. The 911 office held a communications meeting on May 23rd. Discussion took place at the meeting regarding new radios, radio band, etc…, and 911 will try to host a communications meeting once every year. Deabenderfer also reported that the Illinois Fire Service Institute IC/UC classes are set for July 6th and 7th, and will be held at the Taylor Springs Community Building at a cost of $50.00 per day for building rental, and will be the first step in the implementation of the Montgomery County Incident Management Assistance Team (IMAT). The next round of training will be in December, 2006 for three days and will finish up in January of 2007. Holmes has received applications for Volunteers for IMAT. Some did not have a résumé attached, so Holmes has contacted the applicants and asked for a résumé. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Approval of Three GIS Intergovernmental Agreements: Plunkett reported that three more municipalities have decided to sign the GIS Intergovernmental Agreement with the county: the Village of Waggoner, the Village of Taylor Springs and the City of Nokomis. a) Motion by Plunkett, second by Ogden to approve the GIS Intergovernmental Agreement with the Village of Waggoner. All in favor, motion carried. (See Resolution Book 6, pages 224-228). b) Motion by Plunkett, second by Bone to approve the GIS Intergovernmental Agreement with the Village of Taylor Springs. All in favor, motion carried. (See Resolution Book 6, pages 229-233). c) Motion by Plunkett, second by Petty to approve the GIS Intergovernmental Agreement with the City of Nokomis. All in favor, motion carried. (See Resolution Book 6, pages 234-238). 2. Approval of the Illinois Workforce Partnership Resolution #06-17: Plunkett reported that discussion took place on the Illinois Workforce Partnership Resolution submitted by Mik Arnett of the West Central Workforce Development Commission. Motion by Plunkett, second by Aumann to approve the Illinois Workforce Partnership Resolution #06-17. All in favor, motion carried. (See Resolution Book 6, page 239). 3. Update on the Economic Development Corporation: Plunkett reported that the Economic Development Corporation recently hired a college student as an intern for ten weeks during the summer, Laura LeBeck from Harvel, who will be working on Community Profiles and assisting Amanda Cole. APPROVAL OF 7 COMMITTEE REPORTS & MINUTES: Motion by Blankenship, second by Durbin to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: 1. SCHEDULE CHANGES: a) There will be a special Personnel Committee meeting on Wednesday, June 14th, 2006 at 6:30 PM in the PBC room of the Courthouse Complex to continue union negotiations. b) There will be a special Road and Bridge Committee meeting on Wednesday, June 28th, 2006 at 7:00 PM at the East Fork Township Building for a public hearing on the Chapman T Bridge. c) There will be a special HWE Committee meeting on Friday, June 23rd, 2006 at 8:30 AM so that the committee can tour the animal control facilities in Macoupin County and Springfield. APPOINTMENTS: 1. Motion by Downs, second by Ogden to re-appoint William Harpole to the Board of Review for the 2006, 2007 session & the 2007, 2008 sessions. All in favor, motion carried. 2. Motion by Blankenship, second by Myers to re-appoint Gerald Huber to the Board of Review for the 2006, 2007 & the 2007, 2008 sessions. All in favor, motion carried. PAY BILLS: Motion by Bathurst, second by Sielschott to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2006. ADJOURN: Until the Full Board Meeting on Tuesday, July 11th, 2006 at 8:30 AM in the County Board Room, Historic Courthouse, Hillsboro, Illinois. Motion by Painter, second by Branum to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:55 AM. Minutes respectfully submitted and recorded by Montgomery County Clerk and Recorder Sandy Leitheiser.