July 10th, 2001

[e-Mail this Article]     [Print this Article]

MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, July 10th, 2001 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, July 10th, 2001 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 21 members present, 0 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Downs to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Sielschott, second by Jagodzinski to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, June 12th, 2001. All in favor, motion carried. CES Extension Services Coordinator Denise Kistner was present and provided an overview of services available to Montgomery County through that office and updated members about University of Illinois programs of local interest. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- Mary Webb was present for questions. 2. County Treasurer’s Report ---- Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- Sandy Leitheiser was present for questions. 4. Sheriff’s Report ---- Jim Vazzi was present for questions. 5. Health Department Report was presented. 6. T.B. Department Report ---- Kathy Tapley was present for questions and clarified service rates provided to the T.B. Department by Drs. McFarland and Keele, who also serve on the T.B. Board. 7. Public Defender’s Report was presented. 8. Probation Office Report was presented. 9. 911 Report ---- Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA : Motion by Myers, second by Durbin to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. CEFS ECONOMIC OPPORTUNITY CORPORATION I.D.A. PROGRAM: Member Aumann informed members about the I.C.A.A. Individual Development Account (I.D.A.) program, which will assist low-income families with savings and investments toward post-secondary and vocational education, and home or business purchase. He also distributed pamphlets about these new C.E.F.S. services to members and others in attendance. COMMITTEE REPORTS: COORDINATING COMMITTEE: Chairman Havera referred members to State’s Attorney Jim Roberts, who presented Resolution #01-12, a Resolution for Boundary Changes Affecting Five Montgomery County Precincts Pursuant to the Provisions of Illinois Compiled Statutes 10 ILCS 5/11-2. Roberts stated that this resolution will change precinct boundaries for the five precincts that were affected by County Board Redistricting changes- Hillsboro #2, #3, and #5 and North Litchfield #1 and #4, and it will realign them to match the new County Board district lines and modify registered voter totals within each of these five precincts to be more consistent with other precincts. Member Helgen questioned about Election Judge and Voter Education, as well as the need for further precinct consolidation and County Clerk Leitheiser stated that she will plan to emphasize any precinct changes at Election Judge training and to voters through the media in the upcoming Election season. Roberts also encouraged the board to look at further consolidation in June. Member Cordani questioned what current Election Judge salary costs are, and Clerk Leitheiser reported that the county contributes $90.00 and the State of Illinois $15.00. Cordani suggested that other precincts be consolidated to reduce taxpayer cost, and Chairman Havera confirmed that the board will consider Precinct Consolidation in the future. Motion by Downs, second by Aumann to approve Resolution #01-12, the Resolution for Boundary Changes. Roll call vote was taken, 17 members in support, 4 against. Motion carried. (See Resolution Book 2, pages 340-345). Voting for Resolution #01-12 were Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Mike Havera, David Jackson, Dennis Jagodzinski, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Bill Sielschott, Dave Webb, and Dale White. Voting against Resolution #01-12 were Charles Hampton, Ed Helgen, Keith Horn, and Frank Komor. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. North Road and Witt Road Intersection: After lengthy discussion, Branum reported that the Highway Department put up orange flags on the "Stop Ahead" signs on the Witt Road to get the attention of motorists to slow down. 2. 2002 Budget: The committee discussed the increasing expenses and diminishing revenues in the upcoming year, and are exploring the possibility of taking Amy McNeal's salary as Highway Engineer from the general fund again. 3. Upgrades for Engineering Software: The committee gave approval to purchase new software for approximately $900.00. 4. Purchase Ditcher & Mower: The committee took bids for the purchase of a mower and ditcher, and accepted a bid of $30,956.55. The Highway Department has been oiling and chipping roads, picking up trash, and performing other seasonal duties. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott at follows: 1. Audit Recommendations: The committee is continuing their work with county office holders regarding their individual budgets, and heard from Circuit Clerk Webb and Treasurer Jenkins at their meeting. 2. Department of Aging: The committee heard that a request of $2,000.00 from the FY 2001 budget came from this Department, with matching funds from other sources anticipated. 3. West Central Development Corporation: The committee approved the payment of annual dues in the amount of $6,150.00 to continue affiliation with this not-for-profit corporation. 4. Budget 2002: Sielschott reported that forms have been distributed to each office in preparation for Budget Hearings to be held August 1st, 2nd, and 3rd, and the committee is at work reviewing Budget information themselves. 5. Tax Deed conveyance for parcels acquired by County Trustee Ballinger to individual buyers: a. Resolution #01-13,Parcel #04-001-183-00 in the City of Coffeen, Illinois. Motion by Sielschott, second by Branum to approve the conveyance of this parcel. All in favor, motion carried. (See Resolution Book 2, pages 346-347). b. Resolution #01-14,Parcel #07-000-259-00 in the Village of Harvel, Illinois. Motion by Sielschott, second by Ogden to approve the conveyance of this parcel. All in favor, motion carried. (See Resolution Book 2, pages 348-349). c. Resolution #01-15, Parcel #08-100-306-10 in Hillsboro Township, Illinois. Motion by Sielschott, second by Cordani to approve the conveyance of this parcel. All in favor, motion carried. (See Resolution Book 2, pages 350-351). d. Resolution #01-16/Parcel #16-001-312-00 in the City of Litchfield, Illinois. Motion by Sielschott, second by Jackson to approve the conveyance of this parcel. All in favor, motion carried. (See Resolution Book 2, page 352). e. Resolution #01-17/Parcel #16-001-522-00 in the City of Litchfield, Illinois. Motion by Sielschott, second by Helgen to approve the conveyance of this parcel. All in favor, motion carried. (See Resolution Book 2, page 353). f. Resolution #01-18/Parcel #17-000-096-50 in Walshville Township, Illinois. Motion by Sielschott, second by Downs to approve the conveyance of this parcel. All in favor, motion carried. (See Resolution Book 2, page 354-357). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Weed Trimmer Purchase: The Committee gave approval to Coordinator Daniels to seek bids to purchase a new weed trimmer for the Recycling Center at a price not exceed $300.00. 2. E.P.A. Update: Solid Waste Inspector Bill Gonet is now certified by the Illinois E.P.A. as of June 22, 2001. 3. Dog Ordinance: The committee is checking on a Montgomery County Dog Ordinance with State's Attorney Roberts, and copies of ordinances from neighboring counties and the State of Illinois will be reviewed. 4. Insurance: Chairman Durbin and member Aumann recently measured and photographed county buildings for insurance purposes. Results were filed with Treasurer Jenkins. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Letter regarding Prevailing Wage: The committee responded to a letter they had received from a Contractor had objected to the absence of Oil and Chip work in the June meeting's County Resolution for the Prevailing Wage. Their response informed him that the job classifications passed in the resolution were received from the State of Illinois, and they referred his complaint to that level. 2. Amend Personnel Manual: Discussion included whether a limit of days should be placed on employee vacation day buy-back policy. Helgen questioned whether vacation days are allowed to accumulate, and Downs stated that all vacation time must be used by January each year. Downs reported that the committee also discussed compensatory time and the need to get it under control. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. County Website Proposal: The committee approved the proposal given by Richard Slepicka to build a county website for a total of $3,900.00. Motion by Cordani, second by Jagodzinski to approve this cost. All in favor, motion carried. 2. Bike Trail Update: The Trail has been oiled and chipped by Pitman Township Road Commissioner Tony Krager. Highway Engineer McNeal is seeking a permit to allow a bridge to be built over Macoupin Creek. The Bike Trail has been completed for the most part, except for culvert and bridge work on the north end. 3. Zoning Variance: The county has received a request from Bailey and Associates for a zoning variance to the county subdivision ordinance, and this request will be forwarded to State's Attorney Roberts for potential alternatives. Cordani stated that zoning issues continue to come up, and the county should consider ordinances that would control junk yards, excessive trash, etc… in the rural areas. 4. Montgomery County Water Company Update: Cordani reported that the grant was not received for Phase II of the Montgomery County Water Company construction. The grant has been reapplied for, and the committee is looking into waiving easement recording fees to allow the project to proceed on schedule. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Maintenance Truck: After inspection, the 1985 Dodge Utility Truck used for County maintenance Purposes needs extensive repairs. Bids will be accepted for a replacement vehicle, and the committee will review them to be sure they are at a reasonable cost. 2. Courthouse Repairs: The Fire Escape will be painted this summer and sidewalks will be repaired around the Historic Courthouse by Old Settler's Days. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Director Larry Adams’ Report: Adams reported that he has attended several meetings and training sessions recently, and informed the committee about the Nokomis planned maintenance phone outage held on June 12, 2001. Unforeseen circumstances with I.C.T.C. caused 911 telephone coverage to the Nokomis area to go out for 3 1/2 hours, but fortunately no resident needed 911 services. Better Coordination with I.C.T.C. will be needed in the future to make sure such outages do not occur. The ESDA/Ambulance FY 2001 Budget was also discussed by the committee. 2. Ambulance Call Report: A summary of monthly operations for May, 2001 is as follows: total calls: 335; total amount billed $68,497.95; total amount collected: $37,187.09. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Durbin, second by Hampton to approve the committee reports. All in favor, motion carried. CHAIRMAN'S REPORT: Chairman Havera gave certificates to Circuit Clerk Mary Webb and County Board Member Dale Ogden and congratulated them for their participation in an Illinois Association of County Auditors program. SCHEDULE CHANGES: Chairman Havera announced that the Coordinating Committee has rescheduled their regular meeting for July scheduled for July 31st, 2001 to Tuesday, July 24, 2001 at 6:00 PM in the County Board Room of the Historic Courthouse. Motion by Aumann, second by Sielschott to pay all approved bills. All in favor, motion carried. For an itemized listing of bills paid, refer to Accounts Payable Book for FY 2001. ADJOURN: Motion by Painter, second by Branum to adjourn the meeting until the next regular County Board meeting to be held on Tuesday, August 14th, 2001 at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:30AM.