July 11th, 2006

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Montgomery County Board Minutes For Tuesday, July 11th, 2006 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, July 11th, 2006 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 18 members present, 3 absent. Dave Heaton entered meeting at 8:45 AM. 19 members present, 2 absent. Members Present: Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Nelson Aumann and William Hicks Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Petty, second by Ogden to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Bone, second by Painter to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, June 13th, 2006. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – Ron Jenkins was present for questions and stated that tax bills are being sent out and tax payments will be due August 25th and September 25th. Jenkins stated that when he was elected in 1983, the county took in over $12.5 million in property tax dollars, and in 2006 the county is expected to take in over $27 million. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Jim Vazzi was present for questions. 5. Health Department Report – submitted. 6. T.B. Department Report – Jodi Huber was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – submitted. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Painter, second by Bathurst to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE Report: According to Chairman Havera, there was nothing new to report in the Coordinating Committee. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Recommendation/Approval of Chapman T Bridge: Branum stated that a Public Hearing took place in Coffeen on June 28th, 2006 regarding the Chapman T Bridge. Four options were presented at the Hearing: Option A- to do nothing and have zero costs; Option B- to rehabilitate the Structure for an estimated cost of $1,000,000; Option C- to construct a new structure on an offset alignment for an estimated cost of $1,507,000, and Option D- to construct a new structure on existing alignment for an estimated cost of $568,000. Option D won the majority vote of those attendees (20 in favor/1 opposed), and Public Comment forms were handed out at the hearing, ten of which were returned, with nine of the ten forms returned in favor of the removal of the bridge and to construct a new structure on the existing alignment. Motion by Branum, second by Bone to approve the removal of the Old Chapman T Bridge and to construct a new structure on existing alignment for approximately $568,000. All in favor, motion carried. 2. Update on Bridge Letting Date: Branum stated that a Bridge Letting for section 91-05118-00-BR, Fillmore Township Bridge on Deer Trail has been set for 10:00 AM Wednesday, July 19th, 2006 at the Highway Department in Hillsboro. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Approval of Resolution #06-18 to Convey Tax Deed on ID #04-001-175-02: Motion by Sielschott, second by Bone to Convey Tax Deed on Parcel ID #04-001-175-02 located in the City of Coffeen. All in favor, motion carried. (See Resolution Book 6, pages 240-244). 2. Approval of Resolution #06-19 to Convey Tax Deed on ID #11-100-059-26: Motion by Sielschott, second by Komor to Convey Tax Deed on Parcel ID #11-100-059-26 located at the Deer Creek Condominium Campground. All in favor, motion carried. (See Resolution Book 6, pages 245-249). 3. Approval of Resolution #06-20 to Convey Tax Deed on ID #17-000-561-00: Motion by Sielschott, second by Helgen to Convey Tax Deed on Parcel ID #17-000-561-00 located in the Village of Walshville. All in favor, motion carried. (See Resolution Book 6, pages 250-252). 4. Update on the Fiscal Year 2007 Budget: Sielschott reported that Budget Hearings are set for July 26th, 28th and 31st at 8:30 AM in the County Board Room of the Historic Courthouse. 5. Update on the January 3rd, 2006 Lightning Strike Refund: Sielschott stated that the expenses were submitted to the Insurance Company from the lightning strike that occurred on January 3rd, 2006. A total of $258,513.46 was submitted in damages and $237,071.55 has been reimbursed to the County. Treasurer Jenkins stated that the final check was received and all reimbursement monies are in the bank, and that the county paid only $1,000 deductible for damages that occurred. 6. Update on the Long Range Planning Survey: Sielschott stated that a survey for Long Range Planning was handed out to all Office Holders, Supervisors and County Board members. Sielschott reported that although some of the surveys have been turned in it would be in the county’s best interest to have all of the surveys filled out and returned so that they can be reviewed and tallied. Sielschott has given everyone another week to get the surveys into the Coordinating Office. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Update on Tour of Animal Control Facility and Recommendation: Durbin reported that on June 28th, 2006, the HWE Committee toured a few Animal Control facilities in the surrounding counties to get some ideas for a county operated pound. The facilities they toured included: Macoupin County Animal Control in Carlinville, Animal Protective League in Springfield, and Christian County Animal Control in Taylorville. Currently Montgomery County contracts with Countryside Vet Clinic to board dogs and cats that are brought in from county calls. The county also contracts with 14 municipalities to pick up stray dogs and cats. In the last few years, calls on stray dogs and cats, bite cases, abuse, neglect and abandonment cases has continued to grow. The county is finding that there is a greater need for a county owned and operated Animal Control facility. Montgomery County has gone from averaging approximately 100 dogs annually to nearly 250 animals picked up in 2005 and over 300 calls. Durbin stated that the committee discussed submitting the need for an animal control facility on the long range planning sheets that were passed out at the last board meeting. 2. Update on Cemetery Cleanup: Durbin stated that the committee discussed the issue of cemetery cleanup in the county. There was a complaint regarding the Old Providence Cemetery in Zanesville Township and how overgrown it is. HWE Committee member Dale Ogden and Durbin will go to the Old Providence Cemetery in Zanesville Township and assess the cleanup needs. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Update of the Jailer’s/Dispatcher’s Union Negotiations: Downs stated that the next meeting date for the Jailers’/Dispatchers’ Union Negotiations will be Thursday, July 13th, 2006 at 6:00 PM in the PBC Room at the Courthouse Complex. Downs is hopeful that this will be the last meeting in these negotiations. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Update on Office and Storage Space Issues: Painter stated that the committee discussed a building appraisal that was submitted for 102 North Main Street in Hillsboro. The committee will be reviewing options to address office space and storage space issues at the Historic Courthouse and Courthouse Complex. An Office Space Needs assessment packet will be compiled and mailed to all board members in the next few weeks so that they can review it before the August Full Board meeting. Safety issues in the Historic Courthouse will be a top priority. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Ambulance Call Reports: Jagodzinski stated that the summary of monthly operations for June and July will be presented at the August 2006 Board meeting. 2. Director Holmes Report: a) Jagodzinski stated that Dr. Mark Ernest, DVM, who is with the Illinois Department of Public Health’s Illinois Department of Agriculture division, will be speaking on the subject of “Bird Flu” to area Veterinarians and staff from the Montgomery County Health Department, Macoupin County Health Department, St. Francis Hospital, Hillsboro Area Hospital, Heartland Home Care, and the 5 Ambulance Districts. The meeting will be held at the Hillsboro Moose Club on Thursday, July 13th, 2006 from 1:00 PM to 3:00 PM. b) Jagodzinski reported that the HazMat Team will invite county board members to a training session in July. The team would like for the board to observe the HazMat session and what HazMat means for the county. Director Holmes will send out a letter to all board members and other county officials when the arrangements are finalized. c) Jagodzinski reported that the Incident Command/Unified Command classes were held July 6th and 7th, 2006 at the Taylor Springs Community Building, and were well attended. This is the first step in putting together the county IMAT team. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Update on GIS: Plunkett reported that the GIS Oversight Committee met Thursday, July 6th, 2006 and discussed the 2007 budget. Plunkett stated that Fiscal Year 2007 will be the last year for payment to Bruce Harris and Associates and the Soil Survey, which together total approximately $120,000, and this will bring the GIS budget down considerably. 2. Update on Enterprise Zone: Plunkett reported that they are waiting on legal descriptions from the Village of Raymond to be put on the Enterprise Zone layer of GIS. There are also some discrepancies being corrected in the original legal descriptions of the County Enterprise Zone. Once these are completed, they will be added to GIS mapping. 3. Update on the Maintenance of the Montgomery County Web Site: Plunkett reported that currently the Montgomery County Web Site is maintained by Richard Slepicka for $20.00 per hour. Slepicka asked the committee to consider having someone else maintain the web site as he is very busy, and recommended a replacement. The committee will discuss his request at a future meeting. APPROVAL OF 7 COMMITTEE REPORTS & MINUTES: Motion by Blankenship, second by Durbin to approve the 7 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: SCHEDULE CHANGES: a) Havera stated that there will be a special Personnel Committee meeting on Thursday, July 13th, 2006 at 6:00 PM in the PBC room to continue Jailer’s/Dispatcher’s Union Negotiations. b) Havera reminded everyone of the Bridge Letting on Wednesday, July 19th, at 10:00 AM at the Highway Department. APPOINTMENTS: a) Motion by Myers, second by Ogden to re-appoint Danny McFarlin to the Tuberculosis Care and Treatment Board for a term of 3 years. All in favor, motion carried. b) Motion by Petty, second by Dean to appoint Louis Stauder to the Nokomis Area Fire Protection District Board, who will be finishing the resigned Dave Carey’s two year term. All in favor, motion carried. PAY BILLS: Motion by Jagodzinski, second by Downs to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2006. ADJOURN: Until the Full Board Meeting on Tuesday, August 8th, 2006 at 8:30 AM in the County Board Room, Historic Courthouse, Hillsboro, Illinois. Motion by Painter, second by Myers to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:00 AM. Minutes respectfully submitted and recorded by Montgomery County Clerk and Recorder Sandy Leitheiser.