August 8th, 2006

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Montgomery County Board Minutes For Tuesday, August 8th, 2006 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, August 8th, 2006 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Edward Helgen, William Hicks, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: Bonnie Branum. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Helgen, second by Petty to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Painter, second by Downs to approve the Minutes of the Previously Adjourned County Board Meeting held on Tuesday, July 11th, 2006. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – submitted 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – submitted. 5. Health Department Report – submitted. 6. T.B. Department Report – submitted. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions and reported that Probation Officer Tara Jacobs has resigned her position with the Probation Office, so she will be advertising for a Probation Officer. The Probation Office received a $3,000 grant for a “Youth Court” program, which will allow juvenile offenders to be tried by their peers for a first offense crime. 9. 911 Report – submitted. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Myers, second by Bone to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE REPORT: Chairman Havera introduced Panama Mayor Joe McCario and his wife Naomi for a presentation of a plaque to Montgomery County given by his brother Paul McCario who is serving in Iraq. (See Attached Speech Given by Joe McCario). Chairman Havera also presented a check previously approved by the county board in the amount of $20,000 to Marty Dawson of FAYCO Enterprises, Inc. Dawson stated that approximately 500 individuals will benefit from these funds, stated that this is a great start to aid in the efforts of “helping people help themselves,” and sincerely thanked the county board for its generosity. ROAD AND BRIDGE COMMITTEE REPORT: Given by Vice Chairman Glenn Painter as follows: 1. Approval of the Sunset Village Subdivision Plans in Farmersville: Painter stated that the committee discussed the plans for the Sunset Village Subdivision in Farmersville. Motion by Painter, second by Heaton to approve the Sunset Village Subdivision Plans in Farmersville. All in favor, motion carried. 2. Update on Farmersville Overpass: Painter reported that Engineer Rueben Boehler spoke with John McCarthy of DCEO regarding the Farmersville Overpass grant, and that Boehler is working to extend the grant. The County will use its own forces to cut out joists and rent equipment needed to start patch and repair work so that man hours and machine use can be billed to the grant for County Matching Funds. Engineer Boehler has checked with the State of Illinois to see if planned repairs and patches would meet the State’s code. Pezold and Boehler estimate it will take about one month for county workers to make the necessary patching repair, which is a step toward the final solution to fix the overpass. DCEO told Boehler that everything should be approved for the grant extension past October 2006. The Committee will write a letter of support for a new grant and other support letters will be sought. 3. Approval of Final Pay Estimate for Section 88-13117-00-BR, Raymond R.D. Township Bridge: Painter reported that the final pay estimate for section 88-13117-00-BR, Raymond R.D. Township Bridge on Saddle Club Road, will be sent to the State and hopefully will receive approval in a timely manner to finish the project. Motion by Painter, second by Heaton to approve the final pay estimate for Section 88-13117-00-BR, Raymond R.D. Township Bridge. All in favor, motion carried. 4. County Highway Engineer: Havera introduced Rueben Boehler, the new County Highway Engineer, who thanked the County Board for their support and stated he looks forward to making good progress together. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Approval of Additions to Pre-Paid Vendors List: Sielschott stated that there are two additions to the Pre-Paid Vendors List. The additions are for the Interpreter for the Court System and for Health Professionals, LTD which provides Health Services for jail detainees. Sielschott also stated that even though all pre-paid vendor approved invoices are paid before the Committee meets, a list of those vendors and invoice totals are presented at the Committee meeting for review. Motion by Sielschott, second by Blankenship to approve the two additions to the Pre-Paid Vendors List. All in favor, motion carried. (See Resolution Book 6, page 253-254). 2. Update on the Fiscal Year 2007 Budget: Sielschott stated that the committee reviewed a draft of the Revenue and Expenses for the Fiscal Year 2007 budget, and said that the budget would be ready for review by board members at the September full board meeting. 3. Update/Approval on Fiscal Year 2007 Levy: Sielschott reported that the tentative levy for Fiscal Year 2007 is for 1.9896% increase over last years’ levy. 4. Update on the Long Range Planning Survey: Sielschott reported that a Long Range Planning survey had been sent out to board members and office holders for their input about how the money from the coal rights sale should be best put to use. After looking at a graph that was compiled from the survey results, Sielschott stated that it was obvious that additional office and storage space is needed and economic development for the county will be the top priorities. The board will review the final survey results and report their findings at next month’s meeting. 5. Update of the Senior Citizens Budget Requests: Sielschott reported that this year the Committee raised the tax levy for Senior Clubs for Fiscal Year 2007. 6. Approval of the Medical Professional Services Agreement for Detainees at the Jail: Sielschott reported that at last month’s board meeting, the approval for the Medical Professional Services Agreement for Detainees at the Jail was not properly stated on the Full Board Agenda as an approval, which is a requirement of the Open Meetings Act. Because of this oversight, the board needs to re-approve the motion for the Medical Professional Services agreement for Detainees at the Jail. Motion by Sielschott, second by Aumann to approve the Proposal from Health Professional, LTD for Medical Professional Services for Detainees at the Jail. All in favor, motion carried. Under Sheriff Rick Robbins told the committee that those on-site medical services are working out well. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Update/Approval of Montgomery County Animal Control Facility Architect Services: Chairman Durbin stated that the committee discussed different designs of animal control facilities that were toured last month and decided that the facility design in Christian County would best suit our county’s needs for an Animal Control Facility. Durbin reported that the Finance Committee stated at budget hearings that the proposed $125,000 for the county’s animal control facility should be put in the fiscal year 2007 budget under Capital Improvements, which is money from the sale of the coal rights. The Full Board would also be required to vote on the expenditure for the facility. The Committee reviewed a map of the current county farm and found an area for the location of the facility about two tenths of a mile east of Route 127 off of North 9th Avenue. Durbin stated that the Committee also discussed hiring an architect to draw up plans for the facility. Durbin will contact State’s Attorney Matoush to see if an architect must be hired to draw up the facility plans. 2. Early & Absentee Voting Location Update: Durbin reported that County Clerk Leitheiser shared information with the Committee regarding early voting and absentee voting. Durbin reported that Senate Bill 1445 was recently signed into law by the Governor, and will require early and in-person absentee voters using Optical Scan voting equipment to run their ballot through the tabulator to give them the opportunity to correct their vote if there was an error such as an under vote. Durbin stated that the Committee discussed a location that would be suitable to house the voting and tabulating equipment, along with election judges, for three weeks for the early voting requirements. Having the equipment stored on the second floor in the county board room for the three weeks was discussed as well as the options available that would make sure the equipment would be secure at night in that room during that time period. 3. Recycling Update: Durbin reported that the county received a $500 Community Grant last week from Wal-Mart. Coordinator Daniels had applied for the $500.00 matching fund grant for recycling containers, which will be located in front of the Wal-Mart store and other shopping areas in Litchfield to encourage the recycling of aluminum and plastic drink containers. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Executive Session Begins: Downs stated that the board needs to go into executive session to discuss the Jailers and Dispatchers union contract and a proposal for Property Acquisition. Motion by Downs, second by Bathurst to enter into executive session to discuss the union contract for the Jailers and Dispatchers and a proposal for Property Acquisition. All in favor, motion carried. Executive session began at 8:55 AM. 2. Executive Session Ends: Motion by Helgen, second by Bone to come out of executive session. All in favor, motion carried. Executive session ended at 9:32 AM. 3. Jailer’s & Dispatcher’s Union Contract Approval: Motion by Downs, second by Bathurst to approve the Jailer’s/Dispatcher’s Union Contract, which will be retroactive from December 1, 2005. All in favor, motion carried. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Update on Office and Storage Space Issues: Painter stated that discussion took place in executive session on the storage and office space issues with the Historic Courthouse, and the need to purchase the Farm Bureau Building to alleviate these issues. Motion by Dean, second by Komor to authorize the Building and Grounds Committee to make a counter offer on the Farm Bureau Building. All in favor, motion carried. ESDA/AMBULANCE COMMITTEE REPORT: Given by Vice Chairman George Blankenship as follows: 1. Ambulance Call Reports: A summary of monthly operations for June & July 2006 are as follows: For June: Total calls: 292; Total amount billed: $131,759.00; Total amount collected: $84,531.96. For July: Total calls: 324; Total amount billed: $132,512.00; Total amount collected: $60,413.82. 2. Director Holmes Report: a) Blankenship reported that Cooling Stations where set up throughout the county when there were excessive heat warnings for Montgomery County. b) Blankenship stated that the committee will be getting bids for a bed liner for the HazMat truck. c) Blankenship reported that six county board members attended a HazMat demonstration on July 27th at the Raymond Fire Station, and stated that it was very interesting to see all that the HazMat team has accomplished to date. d) Blankenship reported that the next EMA meeting will be on Wednesday, August 30th, 2006 at 3:00 PM in the EMA office instead of Tuesday, September 5th, 2006. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Letter of Support Approval for Illinois Central Ethanol, LLC: Plunkett reported that Don Frank with Route 16 Co-op was present at the committee meeting and stated that for the past three months they have been working on getting a 50 to 55 million gallon Ethanol Plant in the Nokomis area. They have been looking at land options, working with Ameren and Shelby Electric for their gas and power needs, and are looking at a gas fired facility which would use approximately 600 gallons of water per minute and create about 35 to 38 permanent jobs after construction. As soon as a site is selected, the group will seek information about getting into the County Enterprise Zone. The committee recommends that the County Board send a letter of support for Illinois Central Ethanol, LLC. Motion by Plunkett, second by Deabenderfer to send a support letter for Illinois Central Ethanol, LLC. All in favor, motion carried. 2. Approval of an Ordinance to Extend Abatement for Business in City of Hillsboro: Plunkett reported that Hillsboro Mayor Bill Baran addressed the Committee regarding an interested business wanting to move to Hillsboro who will be seeking Enterprise Zone benefits. Plunkett stated that the retail business and property owner are still negotiating, so if all goes well, next month the Committee will present a request for possible Enterprise Zone benefits for the business. 3. Maintenance for the Montgomery County Web Site Update/Approval: Plunkett reported that Richard Slepicka, who used to update the Montgomery County web site, is unable to continue providing the updates because of his busy schedule. Plunkett stated that Miller Enterprises gave the Committee a proposal of $2,350.00 to redesign the county’s web site, with a $25.00 an hour fee to maintain it. Motion by Plunkett, second by Bathurst to approve the proposal from Miller Enterprises of Hillsboro to redesign and maintain the Montgomery County Web Site for $2,350.00 with a $25.00 per hour maintenance fee. All in favor, motion carried. 4. Update on Wind Power Presentation: Plunkett reported that Ron Deabenderfer, Ed Helgen and Dave Heaton attended a presentation by Regional Electric Authority which is proposing the installation of a Wind Turbine generator on the coal pile at the Farmersville Coal Mine. Regional Electric Authority would like to show the Committee a power point presentation regarding the proposal for a wind generator in the Farmersville area, so the Committee will invite representative David Stuva to the September, 2006 Economic Development Committee meeting. Helgen stated that the presentation was very interesting, and that the turbine stands about 235 feet tall with three wings. Helgen stated that even though the presentation was given under the turbine and it was quiet enough to hear the presenter, that one generator can supply power to up to 440 homes and businesses, and that the company is not asking for any money from the county at this time just to give a presentation about the project. APPROVAL OF 8 COMMITTEE REPORTS & MINUTES: Motion by Myers, second by Durbin to approve the 8 committee reports. All in favor, motion carried. CHAIRMAN’S REPORT: Given by Chairman Mike Havera as follows: APPOINTMENTS: a) Motion by Aumann, second by Petty to amend the term appointed to Louis Stauder of the Nokomis Area Fire Protection District Board, from a two-year term to a four-year term. All in favor, motion carried. b) Motion by Durbin, second by Downs to approve the appointment of Tonya Rench as Secretary/Treasurer to the Fillmore Community Fire Protection District. All in favor, motion carried. PAY BILLS: Motion by Painter, second by Sielschott to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2006. ADJOURN: Until the Full Board Meeting on Tuesday, September 12th. 2006 at 8:30 AM in the County Board Room, Historic Courthouse, Hillsboro, Illinois. Motion by Painter, second by Myers to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 9:50 AM. Minutes respectfully submitted and recorded by Montgomery County Clerk and Recorder Sandy Leitheiser.