November 14th, 2006

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Montgomery County Board Minutes For Tuesday, November 14th, 2006 – 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, November 14th, 2006 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera at 8:35 AM. Roll call was taken. 20 members present, 1 member absent. Members Present: Nelson Aumann, Mary Bathurst, George Blankenship, Terry Bone, Bonnie Branum, Ronald Deabenderfer, Toby Dean, John Downs, Robert Durbin, Mike Havera, Dave Heaton, Ed Helgen, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Mike Plunkett, Bill Sielschott. Members Absent: William Hicks. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Aumann, second by Ogden to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Myers, second by Painter to approve the Minutes of the Previously Recessed County Board Meeting held on Tuesday, October 10th, 2006. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report – submitted. 2. County Treasurer’s Report – Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report – Sandy Leitheiser was present for questions. 4. Sheriff’s Report – Undersheriff Rick Robbins was present for questions. 5. Health Department Report – submitted. 6. T.B. Department Report – Jodi Huber was present for questions. 7. Public Defender’s Report – submitted. 8. Probation Office Report – Banee Ulrici was present for questions and introduced the new Juvenile Probation Officer Holly Hopwood-Lemons, who started October 30th, 2006. 9. 911 Report – Greg Nimmo was present for questions. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Blankenship, second by Bathurst to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE REPORT: Havera stated that there would be a photo taken of the current Full Board after the board meeting. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Update on Fuel Bid for FY 2007: Branum reported that there was one fuel bid received from M&M Service Company. The bid came in at the following amounts: regular gasoline $1.981 and diesel $2.356. Motion by Branum, second by Painter to accept the fuel bid from M&M Service Company for regular gasoline at $1.981 per gallon and diesel fuel at $2.356 per gallon. All in favor, motion carried. 2. Update on Cost of Living Raises for Non-Union Highway Employees: Branum reported that the committee approved 4% pay increases for non-union highway department employees: Pezold, Waggoner and Sefton. 3. Approval of Local Agency Agreement for Waggoner Bridge: Branum reported that the committee discussed and approved a Local Agency Agreement for Waggoner Bridge, between Macoupin County and Montgomery County, which is located 5.5 miles east of Nilwood over Macoupin Creek. Motion by Branum, second by Aumann to approve the Local Agency Agreement for Waggoner Bridge, between Macoupin County and Montgomery County which is located 5.5 miles east of Nilwood over Macoupin Creek. All in favor, motion carried. (See Resolution Book 6, pages 267-272). 4. Approval of Resolution #19-06: Motion by Bone, second by Painter to approve Resolution #19-06 to appropriate an amount of $3,720.17 for 1030 B-CA, Interurban Circle, Hillsboro Road District, 50% County Project; Montgomery County’s Share = 0.5 ($1,860.09). All in favor, motion carried. (See Resolution Book 6, page 273). 5. Approval of Resolution #20-06: Motion by Dean, second by Komor to approve Resolution #20-06 to appropriate $764,530.00 from Motor Fuel Tax Allotment for the maintenance of Section 07-00000-00-GM for 2007 for Montgomery County, which has already been approved by the State. All in favor, motion carried. (See Resolution Book 6, page 274). 6. Update on Chapman T Bridge: Ruben Boehler reported that the Project Development report has been submitted to the State for approval on the Chapman T Bridge. The project is on schedule for a June 2007 letting provided the State completes its historical review. 7. North Litchfield Bridge: Board member Helgen asked Engineer Boehler the status of a project on North 16th Avenue in North Litchfield township. Boehler stated that it is still in the design stage, it will most likely be a bridge and not a culvert, and no letting date has been set. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Mike Plunkett as follows: 1. Approval on Revolving Loan Fund: Mike Plunkett reported that the Economic Development Committee approved to recommend a $250,000 Revolving Loan Fund (RLF) to benefit new and existing businesses that operate within Montgomery County. Plunkett deferred to Amanda Cole, the Economic Development representative for the Montgomery County Economic Development Corporation. Board members were sent a copy of a draft of a Revolving Loan Fund in the mail a few days before the board meeting, and it was distributed at the board meeting to review. (For copy of Draft, see Resolution Book 6, pages 275-278). Cole presented an overview of the Revolving Loan Fund, highlighting its goals and objectives, eligible and ineligible projects, application procedure, administration and Revolving Loan Fund board. Cole stated that one of the objectives of the RLF will be to create and retain permanent private sector employment. Loan requests between $5,000 and $50,000 from financial institutions will be considered and the revolving loan can’t exceed 33% of the project. The RLF rate to financial institutions is fixed at 2% for the duration of the loan, and is to be paid directly to the Montgomery County Economic Development Corporation to cover costs of the loan fund’s administration. The RLF Board would be made up of seven members to be appointed to 3 year terms by the MCEDC. Six board members would be non-staff and non-directors to the Corporation. The 7th member would be a staff person or director from the Corporation. Member Jagodzinski asked if the County Board should appoint members to the Revolving Loan Fund board, and Cole replied that due to the financial sensitivity of the loan application documents, the MCEDC can forego Open Meetings Act requirements by acting as the appointing authority, and she also stated that members would not have to be residents of Montgomery County, but must work within the County or for a financial institution that serves Montgomery County. The financial institution would be the primary lien holder and the County would be the secondary lien holder and the financial institution would not be responsible for the County portion of the loan. This could come out of this year’s budget from the Capital Improvement fund, per the county auditor Whitey Patton, so the Fiscal Year 2007 Budget would not have to be amended. Motion by Plunkett, second by Bathurst to approve transferring $250,000 from the Fiscal Year 2006 Capital Improvement Fund and establishing a Revolving Loan Fund. All in favor, motion carried. 2. Update/Approval on Affordable Housing Program: Plunkett reported that there have been some issues and obstacles with getting approximately 38 applicants served with affordable housing. The Housing Authority does not have the resources to get these applications processed; therefore there is a need to get someone to help get the 38 applicants’ paperwork completed. Bill Dees stated that the City of Litchfield is interested in getting some qualified applicants processed with training, credit counseling and cost. Dees stated that he would be willing to ask the City of Litchfield for funding to have someone to assist with the applications, training and credit counseling. Litchfield would like to get the program running and demonstrate how the program could work by getting a few of the applicants through the credit counseling and get housing built. Dees felt that it may take about $800.00 to hire a consultant from Springfield to come down for a week or two in order to get applicants qualified for the program. Plunkett and Flannery will set up a meeting with Kelly Moroney from the Montgomery County Housing Authority to discuss the issue of getting applicants qualified. 3. Update on Broadband Services: Plunkett reported that he received the results of the Broadband Pilot Program this morning for Montgomery and Macoupin Counties. There will be future meetings to get key people from both counties together to get the $1 Million dollar pilot project started. 4. Update on County Web Site: Plunkett reported that the County website had been enhanced and was up and running in time for the November Elections. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. Approval of Fiscal Year 2007 Budget Changes and Recommendations to Full Board: Sielschott went over two pages of budget changes with board members (See Resolution Book 6, pages 279-280). The full draft of the budget was passed out in September, but to cut back on paper usage, only copies of the changes were passed out at the Full Board meeting this month. Some of the changes included $70,000 for Document Storage for the Circuit Clerk’s Office, $65,000 for Record Keeping, and the Salary for the ETSB Coordinator 2. Approval of FY 2007 Levies: Resolutions read by State’s Attorney Chris Matoush: 3. Resolution #06 -28: Resolution adopting Fiscal Year 2007 Financial Appropriation Ordinance totaling the sum of $19,055,790.00. Motion by Sielschott, second by Petty. All in favor, motion carried. (See Resolution Book 6, page 281). 4. Resolution #06 -29: Resolution to pass tax levy for the General Corporate Fund for the current taxable year, in the sum of $550,000.00. Motion by Sielschott, second by Painter. All in favor, motion carried. (See Resolution Book 6, page 282). 5. Resolution #06 -30: Resolution to pass tax levy for the County Health Department, in the sum of $320,000.00. Motion by Sielschott, second by Aumann. All in favor, motion carried. (See Resolution Book 6, page 283). 6. Resolution #06 -31: Resolution to pass tax levy for the Illinois Municipal Retirement Fund, in the sum of $700,000.00. Motion by Sielschott, second by Downs. All in favor, motion carried. (See Resolution Book 6, page 284). 7. Resolution #06 -32: Resolution to pass tax levy for the Social Security Fund, in the sum of $435,000.00. Motion by Sielschott, second by Blankenship. All in favor, motion carried. (See Resolution Book 6, page 285). 8. Resolution #06 -33: Resolution to pass tax levy to pay the costs of Insurance Premiums, in the sum of $232,500.00. Motion by Sielschott, second by Durbin. All in favor, motion carried. (See Resolution Book 6, page 286). 9. Resolution #06 -34: Resolution to pass tax levy for the Tuberculosis Care and Treatment Fund, in the sum of $66,500.00. Motion by Sielschott, second by Bone. All in favor, motion carried. (See Resolution Book 6, page 287). 10. Resolution #06 -35: Resolution to pass tax levy for the County Highway Fund, in the sum of $320,000.00. Motion by Sielschott, second by Heaton. All in favor, motion carried. (See Resolution Book 6, page 288). 11. Resolution #06 -36: Resolution to pass tax levy for the County Highway Federal Aid Matching Fund, in the sum of $160,000.00. Motion by Sielschott, second by Dean. All in favor, motion carried. (See Resolution Book 6, page 289). 12. Resolution #06 -37: Resolution to pass tax levy for the Special Aid to County Bridge Fund, in the sum of $160,000.00. Motion by Sielschott, second by Branum. All in favor, motion carried. (See Resolution Book 6, page 290). 13. Resolution #06 - 38: Resolution to pass a levy for the County Extension Service, in the sum of $146,000.00. Motion by Sielschott, second by Deabenderfer. All in favor, motion carried. (See Resolution Book 6, page 291). 14. Resolution #06 - 39: Resolution to pass levy for Senior Citizen Social Services in the sum of $74,000.00. Motion by Sielschott, second by Petty. All in favor, motion carried. (See Resolution Book 6, page 292). 15. Resolution #06 - 40: Resolution to pass levy for Veterans Assistance in the sum of $44,000.00. Motion by Sielschott, second by Heaton. All in favor, motion carried. (See Resolution Book 6, page 293). 16. Resolution #06 - 41: Resolution to set Salaries for the following Department Heads: Supervisor of Assessments - $44,360.00, Probation Officer - $39,585.00, and Assistant Probation Officers - $134,384.00. Motion by Sielschott, second by Ogden. All in favor, motion carried. (See Resolution Book 6, page 294). 17. Resolution #06 - 42: Resolution to authorize State’s Attorney Appellate Prosecutor and to appropriate the sum of money not to exceed $11,000.00. Motion by Sielschott, second by Downs. All in favor, motion carried. (See Resolution Book 6, pages 295-296). 18. PASSAGE OF THE FY 2007 Budget & Revisions: Motion by Sielschott, second by Bathurst to approve the Fiscal Year 2007 Budget & Revisions which includes all the above mentioned levies and appropriations. 19. Discussion/Approval of Assignment of Certificate of Purchase, County Trustee to City of Nokomis: Sielschott reported that the committee discussed and approved the assignment of a Certificate of Purchase from Trustee Ballinger for #218 for parcel ID #10-000-811-00 to the City of Nokomis for $254.44. The amount will be paid by the City of Nokomis. Motion by Sielschott, second by Aumann to approve Montgomery County Trustee to assign the Certificate of Purchase, #218 for parcel ID #10-000-811-00, to the City of Nokomis for $254.44 to be paid by the City of Nokomis. All in favor, motion carried. 20. Approval of Designation of Depositories: Sielschott stated that the committee reviewed and approved a list of 13 depositories as presented by Treasurer Jenkins. Motion by Sielschott, second by Myers to approve and designate the list of 13 Depositories. All in favor motion carried. (See Attached letter in Resolution Book 6, pages 297-298). HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Update on 2007 General Elections: Durbin stated that County Clerk Leitheiser gave the committee an update on the 2006 General Elections. The County website was visited quite often for the General Election results, with 2,166 unique visitors, 618 returning visitors and the website refreshed 9,607 times. There were also 1,088 ballots cast for early and absentee voting. 2. Update on Montgomery County Animal Control Facility: Durbin reported that Attorney Barb Adams addressed the committee on behalf of Jim Lessman, who owns property next to the proposed site for the new Animal Control facility. Attorney Adams stated Lessman feels that any future plans he may have for his property would be limited if the proposed Animal Control Facility was built next to his property. This location may hinder his possibility of someday building homes, apartment buildings, etc… Attorney Adams also stated that in order for the County to get a water line on a township road, it would have to be located on private property because the township road is an easement in itself. Durbin stated that the location was originally selected due to the cost of water and sewer lines. The committee will take Lessman’s location concerns under consideration, and Durbin will discuss these issues with State’s Attorney Chris Matoush. The committee discussed bidding out the building as a turn key operation. Nancy Richardson was present to express a desire to help with the Animal Control facility in any way that she can and stated that there is a need for the facility. Richardson also urged the committee to look into starting a low cost spay and neuter program as well as a microchip program. Richardson also shared ideas of foster homes and using petfinder.com on the internet to help get strays adopted out. Richardson is willing to help with fund raisers and contact folks to help with the shelter. 3. Update on Witt Recycling Drop Shed: Durbin stated that the concrete slab has been poured for the installation of a recycling drop off facility in Witt at a cost of $1,500.00. The building will cost $1,545.00 to construct, and will provide a permanent structure that will not have steps to climb, which will be welcomed by local residents. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Update on F.O.P. Union Negotiations: Downs reported that the Fraternal Order of Police union contract has been completed after just three negotiation meetings. 2. Executive Session: Motion by Downs, second by Bone to Enter Into Executive Session to discuss the F.O.P. Union Contract. All in favor, motion carried. Time: 9:45 AM. 3. Executive Session: Motion by Downs, second by Durbin to End Executive Session. All in favor, motion carried. Time: 9:50 AM. 4. Approval of the F.O.P. Union Contract: Motion by Downs, second by Painter to approve the 4 year contract with the F.O.P. Union. All in favor, motion carried. BUILDINGS AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Update on Property Acquisition: Painter stated that the committee is waiting for an update from the owner of the property on North Main Street to pursue acquiring that property for county parking. 2. Update on Concrete Work at Courthouse: Painter stated that the committee discussed and approved concrete repair work to some stairs at the north entrance of the Historic Courthouse and behind the Courts Complex. ESDA/AMBULANCE COMMITTEE REPORT: Given by Vice Chairman George Blankenship as follows: 1. Ambulance Call Reports: A summary of monthly operations for September 2006 are as follows: Total calls: 362; Total amount billed: $157,778.00; Total amount collected: $53,822.72. A summary of monthly operations for October 2006 are as follows: Total calls: 338; Total amount billed : $149,933.00; Total amount collected: $119,217.77. 2. Director Holmes Report: · Collections: Jagodzinski reported that collections were good for the month of October at $119,217.77. · Maternity Leave: EMA employee Maurica Manley is on maternity leave until December and Amy Goodin Jeffers is filling in for Maurica while she is on leave. Jagodzinski reported that they are dealing with issues regarding a HazMat member. · Diesel Fuel Spill: Jagodzinski reported that EMA was called on October 24th, 2006 by Litchfield Fire Chief Matt Weber. 150 gallons of diesel fuel was standing in a ditch and waterway. At the request of Litchfield Fire Department, Holmes notified a HazMat disposal team from Decatur to remove the fuel and contaminated soil. Property owner Kenny Neece was notified and agreed to the disposal. Holmes reported that anything over 50 gallons must be handled by a licensed HazMat hauler and reported to IEPA. HazMat hauler Bodine from Decatur arrived around 11:30 PM that night and removed the fuel. Bodine returned the following day to remove the contaminated soil and completed the cleanup. · Flu Shots Update: Jagodzinski stated that flu shots were available at the Health Department on November 8th, 2006 from 4:00 PM until 6:30 PM for First Responders and County Employees. This will be part of an exercise for the Health Department to see how much time it will take to do all first responders. The cost for county employees will be $15.00. · TV and DVD Update: Jagodzinski reported that a television and a DVD player were purchased for the EMA Office last Friday for the amount of $273.46. · HazMat Team Benefit Pancake Breakfast: The HazMat Team Benefit Pancake Breakfast was held on Saturday, November 11th, 2006 from 6:00 AM to 11:00 AM at the Hillsboro Moose Lodge, with proceeds of about $600.00 raised. APPROVAL OF 8 COMMITTEE REPORTS & MINUTES: Motion by Painter, second by Helgen to approve the 8 committee reports. All in favor, motion carried. Chairman’s Report: Chairman Havera thanked county board members and everyone who helped in the effort and those who voted for it, for their commitment on the Longwall Referendum. ANNOUNCEMENTS: Years of Service to the Montgomery County Board Havera gave a brief history of the members leaving the county board and a review of their Years of Service. William Hicks replaced Keith Horn for the remainder of his term served 5 months on the County Board from June 2006 to November 2006. Glenn Painter served for 32 years on the County Board from 1972 to 2006. Havera thanked both for their tenure on the board, and presented Painter with a clock and two copies of a framed photograph that pictured Painter on the first Montgomery County Board elected in 1972- one for Painter personally, and the other to be hung in the Montgomery County Board room. The seats held by Hicks and Painter will be replaced by Sharon Kuchar and Richard Wendel of Litchfield. Dave Heaton served for 3 years and 3 months on the County Board from August of 2003 to November of 2006. Havera thanked Heaton for his commitment to the Farmersville Overpass project. Connie Beck will replace Heaton on the board. Don Petty served for 6 years on the County Board from December 2000 to November 2006. Gene Miles will replace Petty on the board. Havera then announced to County Board members pictures would be taken after the board meeting. Havera’s Resignation Speech: Havera then announced that he will resign as Chairman and member of the County Board at the end of November, 2006. (For copy of resignation letter and speech read by Havera, see Resolution Book 6, page 299). A clock was then given to Havera from the Montgomery County Board. SCHEDULE CHANGES: Havera then stated that there would be a special Coordinating Meeting on Friday, November 17th, 2006 at 4:00 PM to discuss the Re-Organizational Meeting in December. APPOINTMENTS: · Motion by Jagodzinski, second by Durbin to re-appoint Tom Rogers to the Emergency Telephone System Board for a term of 4 years. All in favor, motion carried. · Motion by Myers, second by Deabenderfer to re-appoint Roger Reeves to the Public Building Commission with Mr. Reeves term to begin immediately. All in favor, motion carried. · Motion by Ogden, second by Bone to appoint Greg Weitekamp to Zanesville #3, County Zone #33, Drainage District for a term of 1 year. All in favor, motion carried. · Motion by Dean, second by Bathurst to appoint Larry Zieglar to Zanesville #3, County Zone #33, Drainage District for a term of 2 years. All in favor, motion carried. · Motion by Ogden, second by Helgen to re-appoint Charles Herrmann to Zanesville #3, County Zone #33, Drainage District for a term of 3 years. All in favor, motion carried. · Motion by Helgen, second by Sielschott to re-appoint Greg Weitekamp to the Pitman-Zanesville #2, County Zone #33, Drainage District for a term of 3 years. All in favor, motion carried. PAY BILLS: Motion by Blankenship, second by Aumann to pay all approved bills. All in favor, motion carried. For itemized listing of bills paid, refer to Accounts Payable Book for FY 2006. ADJOURN: Until the Re-Organizational Full Board Meeting on Monday, December 4th, 2006 at 8:15 AM in the County Board Room, Historic Courthouse, Hillsboro, Illinois. Motion by Painter, second by Myers to adjourn the Full Board Meeting. All in favor, motion carried. Meeting adjourned at 10:10 AM. Minutes respectfully submitted and recorded by Montgomery County Clerk and Recorder Sandy Leitheiser.