August 14th, 2001

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, August 14th, 2001 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, August 14th, 2001 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 21 members present, 0 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, Keith Horn, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Durbin, second by Aumann to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Downs, second by Branum to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, July 10th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- Mary Webb was present for questions, and announced to members that Drainage Ditch Election Packets were now available in her office. 2. County Treasurer’s Report ---- Ron Jenkins was present for questions. 3. County Clerk and Recorder’s Report ---- Sandy Leitheiser was present for questions. 4. Sheriff’s Report ---- Jim Vazzi was present for questions. 5. Health Department Report---- Mark Dugger was present for questions. 6. T.B. Department Report ---- Kathy Tapley was present for questions. 7. Public Defender’s Report was presented. 8. Probation Office Report was presented. APPROVAL OF 8 ITEMS ON THE CONSENT AGENDA : Motion by Jackson, second by Ogden to approve the 8 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: COORDINATING COMMITTEE: Given by Board Chairman Mike Havera as follows: The Committee has been informed that the Hicks property on the corner of Brailley and North Main in Hillsboro across from the Jail Complex is for sale. With the additional parking that is always needed for courthouse use, Havera reported that he will refer researching the feasibility of purchasing this property for parking to the Building and Grounds Committee, which will report its findings at an upcoming meeting. ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Bridge Letting: Sparks and Weivel received the bid from the bridge letting held on 7/31/01. 2. Air Conditioning Units: County maintenance worker Lloyd Meyer checked air conditioning units at the Highway Building and found that they were not working properly. Replacement units will be needed. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott at follows: 1. FY 2002 Budget Hearings: All hearings were held as scheduled on August 1st, 2nd, and 3rd, and a special Finance Committee meeting will be held on Wednesday, August 29th, 2001 at 9:00 AM in the PBC meeting room for the purpose of finalizing the FY 2002 Budget. Sielschott thanked all office holders for their efforts, and informed members that they should receive a budget at the September meeting that will be under the 105% so that no “Truth in Taxation” hearing need be held. 2. Resolution # 01-19 for Tax Deed for Parcel #16-000-202-00: The Finance Committee recommends that the County Board convey a tax deed for the above parcel acquired by County Trustee Dennis Ballinger at the Public Auction on March 28, 2001 to an individual buyer. Motion by Sielschott, second by Painter to add convey tax deed, All in favor, motion carried. (See Resolution Book 3, pages 1-2). 3. Township Multiplier: Sielschott reported that information was reviewed by the Finance Committee that supported the process used by the Supervisor of Assessments office in applying the township multiplier after assessments have been lowered by the Board of Review. 4. Coal Rights: The Finance Committee discussed the possibility of transferring Coal Rights to property owners of approximately 900 individual parcels county-wide. Legal implications are being researched, and a recommendation to the full board will be made at an upcoming meeting. 5. Office Holder Audit Recommendations: Sheriff Vazzi addressed the Finance Committee about that office’s audit recommendations, which now completes the office holder review required by the committee. 6. Court Security: The Finance Committee heard from security officer Dan Webster, who reported that the present court security system is inadequate and outdated. The committee will look into the Court Fund paying for a new digital system, and will research what is needed and get potential costs. Member Helgen questioned whether the current system runs all the time, and Sielschott replied that according to Security Officer Webster, it does most of the time, but the cameras are out-dated and cannot distinguish images very well. 7. FY 2002 Audit: The Finance Committee is looking over a proposal that Patton and Company C.P.A. be retained for the upcoming fiscal year audit for a fee of $27,500.00. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Solid Waste Enforcement Update: The Committee discussed the number of inspections completed on open dumping complaints and landfill inspections since the beginning of the year. Durbin reported that over 40 inspections have been turned in to the Illinois E.P.A. 2. Illinois Counties Risk Management Trust: Insurance agent Paul Hamrock updated the committee on the Worker’s Compensation and Property and Loss Insurance, which will need to be renewed in early December, 2001. All county buildings were recently appraised by Nelson Aumann and Agent Hamrock will be back in October with a cost proposal for the insurance. 3. Redistricting: Durbin reported that County Clerk Leitheiser was at the meeting to provide a map showing Congressional District boundaries for District #17 and District #19. The State Legislative Map is not decided as of this date. 4. Cemeteries: The committee heard from Coordinator Daniels about the mowing of Street Cemetery that recycling center employees have completed this summer. The committee heard that so far there are approximately 10 cemeteries that are not being taken care of in the county, and the county should have no responsibility for their upkeep. 5. Recycling Center: Coordinator Daniels reported that cost estimates for putting in heat at the Hillsboro Recycling facility are being reviewed, and detailed cost estimates will be reviewed at next month’s meeting. 6. Dog Ordinance: Three drafts of other entities’ Dog Ordinances have been received, and the HWE Committee will review them with State’s Attorney Roberts and report on their progress next meeting. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Compensatory Time: Committee is reviewing the compensatory time allotted for county employees, and plans to make their recommendations next month. 2. Personnel Manuals: The committee plans to review the current Personnel manuals by the next meeting and have recommendations for the full Board’s review. 4. Meeting Change: The next regular Personnel Committee meeting will be held on Thursday, August 30th, 2001 at 8:00 AM in the County Board Room of the Historic Courthouse. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. County Website Update: The County Website is proceeding as planned, with Richard Slepicka and Bill Purcell coordinating the domain name status and other site maintenance tasks. 2. Bike Trail Update: The Highway Department has filed the permits to build the low water bridge over the creek at the Farmersville entrance. The trail has been mowed, sprayed for weeds and the first four miles have been oiled and chipped. 3. Zoning Variance: The county has received a request from Bailey and Associates for a zoning variance to the county subdivision ordinance, and this request has been forwarded to State's Attorney Roberts for potential alternatives. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Parking Situation: The lack of parking around the Courthouse Complex was discussed. 2. Historic Courthouse Sidewalks: All have been repaired per the committee’s request. 3. Maintenance Truck: The 1985 Dodge Vehicle will have some brake repair work done. 4. Special Meeting: The Building and Grounds Committee will have a special meeting on Thursday, August 23rd, 2001 at 4:00 PM in the PBC Meeting Room of the Courthouse Complex to discuss the purchase of the Hicks property for Courthouse Complex parking. ESDA/AMBULANCE COMMITTEE REPORT: Given by Member Ron Deabenderfer as follows: 1. Resolution for Participation in State of Illinois Federal Surplus Property Program: Clerk Leitheiser read Resolution #01-20, “Resolution for Participation in State of Illinois Federal Surplus Property Program,” giving County Board consent for the ESDA/Ambulance office to participate in the Federal Surplus Property Program. Motion by Ogden, second by Jackson to give consent for ESDA/Ambulance to participate in the Federal Surplus Property Program, All in favor, motion carried. (See Resolution Book 3, page 3). 2. Director Larry Adams’ Report: Director Adams has attended several meetings and training sessions, and reported his involvement with the building fall-in situations in Hillsboro and Coffeen due to their potential endangerment to the general public. The Committee also approved his attendance to a national conference in December to be held in Baltimore, Maryland. 2. Ambulance Call Report: A summary of monthly operations for May, 2001 is as follows: total calls: 333; total amount billed $70,699.95; total amount collected: $35,548.15. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Jagodzinski, second by Dunn to approve the committee reports. All in favor, motion carried. SCHEDULE CHANGES: Announced by Chairman Havera as follows: 1. Finance Committee Special Meeting: to be held Wednesday, August 29th, 2001 at 9:00 AM in the PBC Meeting Room, Courthouse Complex, Hillsboro, Illinois. 2. Building and Grounds Special Meeting: to be held on Thursday, August 23rd, 2001 at 4:00 PM in the PBC Meeting Room, Courthouse Complex, Hillsboro, Illinois. 3. Personnel Committee Meeting Change: Regular meeting scheduled for Thursday, August 23rd, 2001 now will be held Thursday, August 30th, 2001 at 8:00 AM in the County Board Room, Historic Courthouse, Hillsboro, Illinois. APPOINTMENTS: Given by Chairman Havera as follows: The Montgomery County Water Company has requested that eight new members be appointed to their board: John Rapp, President-2 year term; Todd Knodle,Vice President-1 year term; Phil Borgic,Treasurer-3 year term; Ron Havron, board member-1 year term; George Blankenship,board member-3 year term; Bryan Deming,board member- 3 year term; Carl Reynolds,board member- 3 year term; Phil Chesser, board member- 2 year term. Motion by Cordani, second by Branum to accept the appointments of the all Montgomery County Water Company officers. All in favor, motion carried. Motion by Sielschott, second by Durbin to pay all approved bills. All in favor, motion carried. For an itemized listing of bills paid, refer to Accounts Payable Book for FY 2001. ADJOURN: Motion by Downs, second by Dunn to adjourn the meeting until the next regular County Board meeting to be held on Tuesday, September 11th, 2001 at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:02 AM.