September 11th, 2001

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MONTGOMERY COUNTY BOARD MINUTES For TUESDAY, September 11th, 2001 -- 8:30 AM The following are minutes of a regular meeting of the Montgomery County Board held at 8:30 AM on Tuesday, September 11th, 2001 in the County Board Chambers of the Historic Courthouse, Hillsboro, Illinois. The meeting was called to order by County Board Chairman Mike Havera. Roll call was taken, 20 members present, 1 absent. Members Present: Nelson Aumann, Bonnie Branum, Joe Cordani, Ronald Deabenderfer, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Edward Helgen, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, William Sielschott, David Webb, Dale White. Members Absent: Keith Horn. Pledge of Allegiance to the flag was given. Mileage and Per Diem Approval: Motion by Downs, second by Branum to approve the mileage and per diem. All in favor, motion carried. Approval of Minutes of Previous County Board Meeting: Motion by Helgen, second by Aumann to approve the Minutes of the Previous Regular County Board Meeting held on Tuesday, August 14th, 2001. All in favor, motion carried. CONSENT AGENDA: 1. Circuit Clerk’s Report ---- Mary Webb was present for questions, and announced to members that the State Legislature has increased criminal fees and fines. 2. County Treasurer’s Report ---- Ron Jenkins was present. 3. County Clerk and Recorder’s Report ---- Sandy Leitheiser was present, and announced that petition packets for County Board members would be available on Tuesday, Sept. 18, 2001. 4. Sheriff’s Report ---- Jim Vazzi was present. 5. Health Department Report---- Mark Dugger was present for questions, and stated that there were a few cases of the West Nile virus found in Northern Illinois, caused by mosquito bites. 6. T.B. Department Report ---- Kathy Tapley was present. 7. Public Defender’s Report was received. 8. Probation Office Report was received. 9. 911 Report ----Greg Nimmo was present. APPROVAL OF 9 ITEMS ON THE CONSENT AGENDA: Motion by Ogden, second by Dunn to approve the 9 office reports on the Consent Agenda. All in favor, motion carried. COMMITTEE REPORTS: ROAD AND BRIDGE COMMITTEE REPORT: Given by Chairman Bonnie Branum as follows: 1. Resolution #40-01 – Amending Resolution: To appropriate an amount of $12,509.76 for 942 B-CA, Witt/Nokomis R.D., 50%-50% Project; Amends Original Resolution #10-01 by $2,509.76 Montgomery County’s Share=. 5 ($6,254.88). Motion by Branum, second by Durbin to approve Resolution #40-01 All in favor, motion carried. (See Resolution Book 3, page 4). 2. Bridge Letting: Chairman Branum reported that the Oconee Bridge letting will be on Wednesday, September 26th, 2001 at 8:00 AM at the County Highway Building. 3. North Road Intersection: Chairman Branum reported that Stop Ahead signs and warning flags were installed to warn motorists of the danger of this intersection, however the flags have been taken. Highway Department Engineer Amy McNeal stated they would research the matter further. FINANCE COMMITTEE REPORT: Given by Chairman Bill Sielschott as follows: 1. FY 2002 Budget Hearing: Chairman Sielschott reported that a draft of the FY 2002 budget has been distributed to each member for their review. The Finance Committee plans to recommend this budget to the full board for approval next month. 2. Surrender of Tax Certificate of Purchase: Motion by Sielschott, second by Cordani to allow County Trustee Dennis Ballinger permission to surrender the certificate of purchase to parcel 16-002-010-00 to the County Clerk for a $150.00 fee. All in favor, motion carried. 3. Tax Deed Conveyance: Motion by Sielschott, second by Aumann to allow County Trustee Dennis Ballinger permission to convey the tax deed to parcel 11-201-772-04 to an individual buyer at the recommendation of the States Attorney’s letter dated November 21st, 2000. All in favor, motion carried. 4. Patton’s Audit: Chairman Sielschott reported that he received a letter of intention from auditor Patton that outlined a range for services for a minimum of $25,500 and a maximum of $27,500. Motion by Sielschott, second by Jackson to approve the letter of intention from Patton and Associates to complete the County Audit for FY2001. All in favor, motion carried. Sielschott also stated that Mr. Patton does not charge for phone calls made to his office during the year. 5. Coal Rights: Chairman Sielschott stated that the committee is researching the transfer of coal rights underlying approximately 900 parcels to their original owners, which could be a very complicated process. The committee feels that more research should be done, and has asked State’s Attorney Jim Roberts to research legal procedures. 6. Other Discussion: Member Dave Webb asked the Finance Committee to pursue the possibility of implementing the G.I.S. Mapping system and stated that this would help tax assessors, water districts, highways, coal rights issues, ESDA Ambulance/911 and zoning officers, among others. Chairman Havera replied that G.I.S. research is underway. HWE COMMITTEE REPORT: Given by Chairman Bob Durbin as follows: 1. Illinois Counties Risk Management Trust: Chairman Durbin reported that Greg Peterson from Illinois Counties Risk Management Trust was at their meeting and updated the committee on the worker’s compensation and property and casualty insurance for the next two years. Durbin also stated that the board should expect a slight increase in the insurance premiums. 2. Solid Waste Funding: Chairman Durbin reported that the H.W.E. Committee and the Economic Development Committee had a lengthy discussion regarding the Host Fees and the Waste Management Budget. Both committees were in agreement to designate Host Fees for the Solid Waste Program. Motion by Durbin and second by Cordani that the Montgomery County Board earmark and designate the Host Fee Account and Host Fee Revenue and Interest generated in Fund 290, to be used solely for funding the Solid Waste Management Program under Office 303 and for Environmental and Economic Development purposes only. Vote was called with all members voting aye, except Sielschott, who voted no. Motion Carried. Chairman Havera stated that the Recycling Program saves over 2 million pounds of refuse from the landfill and that the program is subsidized with about $20,000 to $24,000 per year. Durbin added that the recycling program is a service for County residents and is a good program that will help extend the life of the landfill. PERSONNEL COMMITTEE REPORT: Given by Chairman John Downs as follows: 1. Amend Personnel Manual: Chairman Downs reported that the committee will review the current county employee Personnel manuals by the next meeting and make any recommendations for changes so they can by made all at once. Samples of current personnel manuals from outside sources will be reviewed by committee members as part of their research. ECONOMIC DEVELOPMENT COMMITTEE REPORT: Given by Chairman Joe Cordani as follows: 1. County Web Site Update: Chairman Cordani reported that the County Web Site is well under construction and should be completed by mid October. 2. Bike Trail Update: Cordani stated that the Core of Engineers permit is being finalized for the low water bridge on the Bike Trail. 3. Waste Management Funding: Cordani reported that the Economic Development Committee also talked about Host Fees and that the committee supported applying them to county-wide recycling efforts. BUILDING AND GROUNDS COMMITTEE REPORT: Given by Chairman Glenn Painter as follows: 1. Parking Situation: Chairman Painter reported on the property on the corner of North Main and Brailey Streets in Hillsboro across from the County Jail and stated that the committee recommends the purchase of the property for use as a parking lot. The lot size is 105’ X 100’ and would create about 36 additional parking spaces. (See Book 3, page 6). During the discussion, Cordani stated that he would support this purchase if employees would be required to park there to free up parking around the Courthouses for County Customers, especially the elderly who come to do business there. Jagodzinski also stated the same concerns. Myers stated that it would be difficult to force employees to park in the new lot. Havera stated that it could be possible to set parking time limits around the Historic Courthouse for customers and stated that he would like to see some kind of arrangements for the employee parking situation. Motion by Painter, second by Myers to purchase the property for $40,000 with funds to come from the Capital Improvement fund. Roll call vote: Voting aye were: Joe Cordani, John Downs, Jamee Dunn, Robert Durbin, Charles Hampton, Mike Havera, Ed Helgen, David Jackson, Dennis Jagodzinski, Frank Komor, Roger Myers, Dale Ogden, Glenn Painter, Don Petty, Bill Sielschott, Dave Webb, Dale White, Nelson Aumann. Voting no: Ron Deabenderfer. Absent: Keith Horn, Bonnie Branum. 18 votes aye, 1 vote nay, 2 absent, Motion carried. ESDA/AMBULANCE COMMITTEE REPORT: Given by Chairman Dennis Jagodzinski as follows: 1. Billing Software: Jagodzinski reported that the committee gave Bill Purcell the approval to purchase a software billing system for the County. 2. Ambulance District Resolutions: · Resolution #01-21-Litchfield: To Appropriate $70,000.00 to the Litchfield Special Service Area for FY 2002. Motion by Jagodzinski second by Helgen to approve Appropriation. All in favor, motion carried. (See Book 3, page 9). · Resolution #01-22-Hillsboro: To Appropriate $101,000.00 to the Hillsboro Special Service Area for FY 2002. Motion by Jagodzinski second by Cordani to approve Appropriation. All in favor, motion carried. (See Book 3, page 10). · Resolution #01-23-Nokomis-Witt: To Appropriate $62,437.00 to the Nokomis-Witt Special Service Area for FY 2002. Motion by Jagodzinski second by Aumann to approve Appropriation. All in favor, motion carried. (See Book 3, page 11). · Resolution #01-24-Raymond-Harvel: To Appropriate $33,360.00 to the Raymond-Harvel Special Service Area for FY 2002. Motion by Jagodzinski second by Hampton to approve Appropriation. All in favor, motion carried. (See Book 3, page 12). · Resolution #01-25-Farmersville-Waggoner: To Appropriate $53,250.00 to the Farmersville-Waggoner Special Service Area for FY 2002. Motion by Jagodzinski second by Webb to approve Appropriation. All in favor, motion carried. (See Book 3, page 13). 3. Ambulance Call Report: A summary of monthly operations for August, 2001 is as follows: Total calls: 303; Total amount billed $63,322.35; Total amount collected: $50,516.80. APPROVAL OF 7 COMMITTEE REPORTS: Motion by Sielschott, second by Durbin to approve the committee reports. All in favor, motion carried. APPOINTMENTS: Given by Chairman Havera as follows: The T.B. Board has requested the reappointment of Dr. Douglas Johnson for another 3-year term, which will expire on June 30th, 2004. Motion by Cordani, second by Downs to approve the reappointment of Dr. Douglas Johnson for a 3 year term. All in favor, motion carried. Pay Bills: Motion by Painter, second by Sielschott to pay the bills. All in favor, motion carried. For an itemized listing of bills paid, refer to Accounts Payable Book for FY 2001. ADJOURN: Motion by Jagodinzski, second by Petty to adjourn the meeting until the next regular County Board meeting date on Tuesday, October 9th, 2001 at 8:30 AM. All in favor, motion carried. Meeting adjourned at 9:39 AM.