County Clerk & Recorder

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County Clerk & Recorder Sandy Leitheiser The duties and responsibilities of the County Clerk are many and varied, but in essence the office can be described as the clerical arm of Montgomery County Government. The main functions of this office include: - Serving as Clerk to the County Board and performing such duties as officially filing all matters to be brought before the Board, notifying all Board members and local media of meetings, preparing and publishing the minutes of the Board meetings and keeping accurate files of Board minutes. - Serving as Recorder of Deeds, filing Assumed Business Names and recording and certifying Military Discharge papers. For a complete listing of all Recording Fees charged for services of the office, see "Recording Fees". - Administering and delivering such services to the general public as issuance of marriage licenses, commissioning notary publics, receiving delinquent tax payments, maintaining population statistics and assessed valuation records of the County as well as for all public entities within the county. - Administering and delivering tax services such as annually calculating the rate for various taxing bodies and working with the Supervisor of Assessments, Board of Review, County Auditor, County Treasurer and Collector to issue property tax bills. - Conducting and administering voter registration services and election proceedings. For information about voter registration, absentee voting, polling places, campaign disclosure, etc., see "Voter and Election information". The results of past elections are available at "Election Totals". - Maintaining the County's vital statistics, including records of births and deaths and marriage certificates and reporting statistics to the State, as required by law. For information about birth and death certificates and marriage licenses, see County Clerk "Vital Record Information". The office of the County Clerk is an elected office with a four-year term, the principal duties of which are defined by state statute. The office of County Clerk Sandy Leitheiser is located on the first floor, Historic Courthouse, Hillsboro. Phone Number:(217) 532-9530 Fax:(217) 532-9581 Mailing address is: P.O. Box 595 Hillsboro, IL 62049 Our email address is: sandyleitheiser@hotmail.com.