Recording Fees

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Recording Fees Montgomery County, IL Recorder's Office (As of August 1, 2005) The Montgomery County Recorder has a County Policy approved by County Board and State’s Attorney that requires 1) All documents with legal descriptions to also list that property’s Physical Address and Tax Permanent Index Number (PIN) to be acceptable for recordation. Any questions on this Policy should be directed to our Recording Department (217-532-9535). 2) All transfer documents to include a completed Plat Act Affidavit (form on this website). In addition, if the transfer document divides an existing parcel of land, written approval from our GIS Mapping representative must be given before the document will be accepted for recordation. Effective January 1, 1995, any instrument filed for record and dated after January 1, 1995, that does not comply with the standardization requirements as set forth in Chapter 55 ILCS 5/3-5018 will be charged double the base recording fee. Fees include the State Rental Housing Surcharge of $9.00 when applicable. Instruments complying with the standardization requirements include a $14.85 Recording Fee in addition to a $6.15 micrographics charge and a $9.00 fee for the Geographic Information Systems (G.I.S.) fund, for a minimum of $39.00 for up to four (4) pages, unless outlined below. A non-standard instrument requires a $29.50 base recording fee in addition to the $5.50 restoration charge and $9 G.I.S fund fee which includes four (4) pages, for a total of $53.00. Minimum Fee (with State Rental Housing Surcharge of $9.00) - (4) Pages 8 1/2" x 11" --------- $39.00 ea. Non-compliance w/standardization requirements ---------- $53.00 ea. Additional pages in excess of (4) four ---------- $1.00 ea. Instruments referring to previous recorded instrument by document number, book and page, w/o legal ---------- $1.00 ea. Additional document numbers on instrument ---------- $1.00 ea. Affidavit (Plat Act) To accompany deeds with Metes and Bounds descriptions w/Fee assessed by # pages over (4) pages ---------- $1.00 ea. Annexations & Deannexations Require map/plat to accompany ordinances, original and three (3) copies required ---------- $39.00 ea. Additional pages counted at 8 1/2" x 11" ---------- $1.00 ea. Assessment, Special Lien-Maps, Rolls (each lot number being assessed is charged a $1.00 fee (4) pages) ---------- varies Assessment, Special Release (each lot number being released is assessed a $1.00 fee (4) pages) ---------- varies Additional pages over (4) four ---------- $1.00 ea. Assignments - Liens, Mortgages, Leases w/exceptions ---------- $39.00 ea. Additional assignments within same instrument ---------- $1.00 ea. Assignments - Oil, Gas, Mineral w/four (4) pages ---------- $39.00 ea. Additional pages, book and pages, document #'s ---------- $7.00 ea. Condominium Plats Requires three (3) additional copies original retained by Recorder ---------- $77.00 ea. Additional pages to condominium ---------- $1.00 ea. Corporations - Filed by individual w/four (4) pages ---------- $29.00 ea. Additional pages ---------- $1.00 ea. Dissolutions, revocations, withdrawals by Secretary of State ---------- $29.00 ea. Financing Statements (UCC's) One name, Mr. And Mrs., H&W, noted in the Debtor's box ---------- $37.00 ea. Recorded in real estate records ---------- $39.00 (4) pgs., $1 ea. addl. pg. UCC Statement Copy (per page) ---------- $1.00 ea. UCC Search (each name/each address) ---------- $10.00 ea. UCC Terminations ---------- $14.00 ea. Note: Effective 1/1/98, all farm related UCC's are filed w/Secretary of State (except terms previously filed with County). Searches must be done at State level for filings previously filed at County level except those UCC's that are continued, amended, partially released and/or assignments. Judgments - Memorandums/Releases ---------- $29.00 ea. Liens - (excepting State/Federal) w/four (4) pages ---------- $39.00 ea. Additional pages ---------- $1.00 ea. Liens referred to by Document #, Etc. w/o legal ---------- $1.00 ea. Liens/Releases - State (2 pages) ---------- $29.00 ea. Liens/Releases - Federal (per name) (2 pages) ---------- $29.00 ea. Additional Names/Pages per filing ---------- $1.00 ea. Lien Searches - Only search Federal liens, per name ---------- $5.00 ea. Lien Copies (Federal) per page ---------- .50 ea. Lis Pendens Notices/Releases ---------- $39.00 ea. Referenced by Document #, Book/Page w/o Legal ---------- $1.00 ea. Monument Records - 8 1/2" x 11" or 8 1/2" x 14" ---------- $39.00 ea. Notice of Probate ---------- $29.00 ea. Ordinances - May require map/plat to accompany (4) pages ---------- $29.00 ea. or $39.00 if real estate related. Plats - Condo/Subdivision ---------- $77.00 ea. Max size 30" x 36" Original & 3 copies, Original Retained by Recorder. Additional pages ---------- $1.00 ea. Certificates accompanying plat, per page ---------- $1.00 ea. Releases - (except State/Federal) with Legal Description ---------- $39.00 ea. Release filed by State with one name ---------- $11.00 ea. Release filed by Federal with one name ---------- $18.00 ea. Release filed with additional name, DBA, document number or Book and Page ---------- $1.00 ea. Special Assessments ---------- $29.00 ea. or $39.00 if real estate related. If the entire assessment roll is being released, $1 charge for each lot listed.) Over (4) pages ---------- $1.00 ea. Restrictions & Covenants - whether separate filing or accompanying a plat, (4) pages ---------- $39.00 ea. Additional pages ---------- $1.00 ea. Special Assessments - See Assessments/Releases Surveys - 8 1/2" x 14" w/no more than (2) lots ---------- $39.00 ea. Over 8 1/2" x 14" ---------- Recording fee & $10.00 plat cabinet fee Attachments to Deeds (legals must match) ---------- $1.00 ea. Veteran Discharge Record - Filed with one Certified copy provided at time of filing ---------- Free Additional Certified Copies ---------- Free Vital Records - Birth, Death, Marriage, Citizenship ---------- $29.00 ea. The Recorder's office provides or will be providing certain Real Estate Forms and Forms pertaining to Records filed/or pertaining to the Recorder's office. Copy and Microfilm Charges Certified Copy (same as recording fee) minimum ---------- $39.00 ea. 4 pgs., $1.00 for each addl. pg. Computer Printout (per page) ---------- $1.00 Federal Lien/Release Copy (per page) ---------- .50 Financing Statements (UCC's) ea. ---------- $1.00 Military Discharge ---------- Free Xerox Copy (per page) ---------- .50 Faxed Xerox Copy (per page) ---------- $1.00 (rev. 10/2005) The office of County Clerk/Recorder Sandy Leitheiser is located in the Historic Courthouse, first floor, Hillsboro. The phone number is (217) 532-9530 and fax is (217) 532-9581. Mailing address is: P.O. Box 595, Hillsboro, IL 62049. Our email address is sandyleitheiser@hotmail.com.