Circuit Court Clerk Overview

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Circuit Court Clerk Mary Webb The Office of the Clerk of the Circuit Court is a Constitutional Office. While the Clerk is elected on a county-wide basis to a four-year term, it is not a county office as defined by the Illinois Constitution. It is a non-judicial office of the Judicial Branch of State government. The duties are set forth by statute, Rules of the Supreme Court and Administrative Orders of the local Circuit Court. The Montgomery Circuit Clerk of the Court is an official of the 4th Judicial Circuit Court. The clerk is required to attend all sessions of court, keep and preserve all records and files of the court, make, keep and preserve complete records of all the proceedings and determinations of the court, issue process as required by law, and is the Keeper of the Seal of the Court. The Circuit Court, under the Illinois Constitution, is the trial level court. It handles every type of case from traffic tickets to a murder case, from Small Claims to a multi-million dollar personal injury suit, and from adoption to the probate of an estate. Types of Cases by Division Criminal: Felony (CF) Misdemeanor (CM) Civil: Small Claims (SC) Miscellaneous Remedy (MR) Chancery (CH) Tax (TX) Eminent Domain (ED) Municipal Corporation (MC) Law (L) Probate (P) Law Magistrate (LM) Administrative Review (MR) Contempt of Court (CC) Juvenile (J) Juvenile Abuse and Neglect (JA) Juvenile Delinquent (JD) and Drainage District Family: Dissolutions (D) Adoption (AD) Mental Health (MH) Order Protection (OP) Family (F) Traffic: Conservation Violation (CV) Traffic (TR) Driving Under the Influence (DT) Ordinance Violation (OV) Individuals who wish to view case files and documents on file with the Circuit Clerk may do so free of charge from 8:00 a.m. - 4:00 p.m., Monday through Friday. If copies need to be made, there is a statutory fee per page. By law, juvenile and adoption case files and any document sealed by the Circuit Court cannot be made available for public inspection. The Circuit Clerk and the deputy clerks by law cannot give legal advice. Individuals who ask legal questions will be directed to consult with an attorney. Petit Jurors, Grand Jurors, and Coroners Jurors are summoned for service by the Jury Commission and the Circuit Clerk. An answering machine provides information to prospective jurors the evening before service is required for the Petit and Grand Jurors. Passport applications are provided and accepted for submission to the Passport Agency. Child Support payments made in the Circuit Clerk's office are recorded and distributed as per the Court Order. Also, payments made to the State Disbursement Unit are recorded. The Montgomery County Circuit Clerk maintains a separate web page which includes information about the court docket, fees, etc. Click on the link below to go to their offical web site. There is no link at that site to return to this website, use your web browser "Back" button to return. The office of Circuit Court Clerk Mary Webb is located on the first floor of the Courts Complex, just north of the Historic Courthouse, Hillsboro. Phone number is (217) 532-9540. Fax number is (217) 532-9614. Mailing address is: P.O. Box C, Hillsboro, IL 62049. Personal checks from banks outside of Montgomery County are not accepted. Click here to go to the Circuit Clerk's Offical Web Site